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Institute for Community Alliances | VT HMIS Newsletter January 30, 2025             View this email in your browser

In This Issue

  • PIT & HIC Reminders

  • VT Chittenden Coordinated Entry - Required Training

  • Rent Burden Fields - newly required data collection

  • ICA Website

PIT & HIC Reminders

As a reminder, we are in Federal Reporting Season - specifically the PIT and HIC. Please make note of the timeline below and reach out to ICA as soon as possible with any questions or concerns.


Point In Time (PIT) Timeline:

HMIS Due Dates:

  • Thursday January 23, 2025 – ICA will run HMIS PIT reports and send out to HMIS Users

  • Thursday January 30, 2035 – All data should be entered into HMIS by agencies - TODAY

  • Thursday February 6, 2025 – Agencies have confirmed and accurate PIT report with ICA

Non-HMIS Due Dates:

  • Thursday January 23, 2025 – Start collecting data and entering into the Google Forms

  • Thursday January 30, 2025 – All data should be collected and ready to be entered into the Google Forms - TODAY

  • Thursday February 6, 2025 – All data should be entered into the Google Forms

2025 Housing Inventory Count (HIC) Timeline:

  • Monday February 10, 2025 – ICA will run HMIS HIC reports and send out to HMIS Users

  • Friday February 14, 2025 – All data should be entered into HMIS by agencies

  • Friday February 21, 2025 – Agencies have confirmed and accurate HIC report with ICA

For additional information and resources regarding the PIT & HIC, please visit our Knowledge Base article at: Vermont PIT and HIC - HMIS Knowledge Base

If you have any questions or concerns, please reach out to us on the Help Desk!
To contact us, please e-mail:
vthmis@icalliances.org

VT Chittenden Coordinated Entry - Required Training


ICA is holding a joint training with the Coordinated Entry lead / management team for the VT Chittenden CoC.

This will be a required training for any HMIS User who needs additional agency access to Chittenden Coordinated Entry.

The training will be recorded if you are unable to attend the live webinar.

  • The Training will be held on Wednesday February 12, 2025, from 9 - 11 am.

  • You must sign up and attend the training with the unique link sent to your email address in order to receive credit for attending.

All HMIS Users who have access to Chittenden Coordinated Entry will be ‘locked out’ of the Chittenden Coordinated Entry agency on Tuesday February 11, 2025.

  • This means you must ensure that any data entry you have to complete for Coordinated Entry is in the system no later than 11 am on Tuesday February 11, 2025, or you hold on to it until you receive access back.


PLEASE REGISTER for the live webinar training by clicking HERE

If you have any questions or concerns, please reach out to us on the Help Desk!
To contact us, please e-mail:
vthmis@icalliances.org

Rent Burden Fields - newly required data entry  


In order to more accurately capture the rent burden faced by our clients and our programs, the HMIS Advisory Board has approved adding fields surrounding total monthly rent amount to the enrollment and exit screens of all Permanent Supportive Housing, Rapid Rehousing, and Homelessness Prevention programs in HMIS. 


If your agency has any of these project types, we are asking that you update these fields for any clients who have been active in your programs as of 1/1/2025 and after.


For the data entry guide and information about the custom report, please click HERE.

If you have any questions or concerns, please reach out to us on the Help Desk!
To contact us, please e-mail:
vthmis@icalliances.org

ICA Website


The ICA Vermont website has a comprehensive Knowledge Base for HMIS guidance. Take a look here: Vermont — Institute for Community Alliances


If you have any training questions or requests, please reach out to us on the Help Desk!
To contact us, please e-mail:
vthmis@icalliances.org

We want to hear from you!

Whether it is a comment, a complaint, or a suggestion, we want to hear from you! Please e-mail us at VTHMIS@icalliances.org