Harvard Faculty of Arts and Sciences Registrar's Office

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Prepare to submit fall classroom preferences in EMS

— EMS will be open from June 14 to July 14

We need your help to assign classrooms efficiently and accommodate all class sizes. Join us for a training and view resources to help guide you through the process.
Sign up for an EMS training

Join us for EMS trainings in June!

Learn how to enter course room preferences. Trainings will be offered June 15, June 18, and June 21 at 11:00am. Recordings will be available on our website after each session. Sign up for an EMS training.



Classroom preferences open in the EMS desktop client

Review our documentation for entering preferences and reach out if you have questions.

Deadline to enter classroom preferences in the EMS desktop client

If you do not enter preferences, you will not be assigned a classroom.


Prepare for historically high enrollment.

Preferences will be open in the EMS desktop client from June 14 to July 14. In early August, we will send tentative locations to departments. In mid-August, we will send final room assignments directly to faculty directly via email.  
STEP 1: Enter your compliant schedule in my.harvard by July 14 
  • Check times and meeting patterns for compliance with the FAS schedule. We will reach out to departments to share schedule compliance statuses before the EMS desktop client opens for preferences. 
  • Important: Classes without compliant meeting times in my.harvard will not be assigned a classroom. The course balance tool can help you review courses for compliance.
STEP 2: Enter your requested room capacity by July 14
Correctly estimating room capacity is crucial this year 
Classroom space is limited due to increased enrollment. It is more important than ever that departments accurately estimate and select correctly sized classrooms.
Use Fall 2019 enrollment numbers to estimate Fall 2021 enrollment.
  • If first-year students will make up more than 25% of your total enrollment, increase your enrollment estimate by 25%. 
  • All other courses should increase Fall 2021 enrollment estimates to 7% more than your Fall 2019 enrollment. 
Use your calculations from the previous step to determine room size. 
STEP 3: Enter your classroom preferences and department-owned space preferences in EMS by July 14 
  • Starting June 14, new courses and meeting times will sync into EMS each morning.
  • Indicate your course’s technology needs in the EMS desktop client by including the required room features. Please indicate if lecture capture is required and note if the course has been approved to allow simultaneous enrollment.
  • If department space requests are not added, course locations will be listed in the catalog as TBD
  • If preferences are not added by July 14 or if a course is created after the deadline, please contact the classrooms office to see if a classroom can be provided. These courses will receive rooms after all other courses have been assigned rooms.
Preferences are not room reservations. You are not guaranteed a room even if you add it to your preferences.

Classroom safety: Buildings and classrooms will operate with enhanced mechanical ventilation and filtration, and be cleaned to COVID standards prescribed by Harvard's Environmental Health and Safety department. Learn more about classroom safety in the College Return to Campus Workshop for Staff: Campus Space and Safety Protocols webinar on June 9 at 12:00pm ET. 


Science and Engineering Complex (SEC)

Help us diversify course offerings in the SEC beyond science and engineering courses.

FAS hopes to offer a wide range of course subjects in our Allston classrooms. We will manage 6 different classroom schedules in the SEC. Each space offers unique technology and room configurations that better support the teaching needs of our community.

Courses meeting in the SEC will meet on a different academic schedule offset 45 minutes from the Cambridge schedule. 

Fall 2021 Allston Campus Classrooms Guide - View classrooms scheduled by the FAS Registrar's Office
Explore new classrooms in the SEC – Download the Classrooms Guide

SEC Transportation Options

GUIDE: Getting to the Science and Engineering Complex
Learn about transportation options and benefits available to help you plan your trip. 

Dual Parking
Faculty who already have parking privileges can request dual parking lot access if they are teaching in Allston.

1 Day Permit Discounts

Use the online permit system to purchase parking at 114 Western Ave, 2 Hague or 28 Travis street. Discounted rates start at $10 per day.

iLab Parking

Parking is available at the iLab for a maximum of 4 hours at a time. Meters are available to pay for parking.

Harvard Faculty of Arts and Sciences Registrar's Office
Connect with us during our virtual office hours, 10:00am-12:00pm ET, M–F. 
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