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University of North Carolina School of the Arts
Dear Students,

I write to share with you the provisional academic policies we have put in place to support you during this semester. These policies are intended to give you some flexibility in navigating your online coursework. I understand how difficult it is for our campus community to be apart and to have to adapt so quickly to an online learning environment. The UNC System considers the conditions created by the COVID-19 pandemic as constituting extenuating circumstances, and this will be noted on your university transcript.
 
UNCSA is making the following policy provisions for the spring 2020 semester only:

  • A Satisfactory/Unsatisfactory (S/U) option, which you may elect after your grades have posted. Given the uncertainty of everyone’s circumstances, we believe that giving you the option at the end of the term to change letter grades in your courses to S/U gives you the greatest flexibility.
  • Extension of incomplete grades due this semester
  • Exception to probation and dismissal policies
  • Availability of withdrawal under extenuating circumstances
The entire policy is included below and will be on our COVID-19 website. Please submit your questions through this form so that we can review quickly, respond to you, and add to the FAQ section.
  
On behalf of the entire faculty and staff at UNCSA, I wish to convey our concern for you and your well-being. Please stay connected with your faculty and peers during this time, and reach out when you need us.

Yours,

Karin Peterson
Interim Provost



UNCSA COVID-19 Provisional Academic Policies
Office of the Provost 4/1/2020


How COVID-19 Provisional Academic Policies Apply to Grading and Student Records:
  • A Satisfactory/Unsatisfactory (S/U) grading option will be available to high school, undergraduate and graduate students who are currently enrolled in courses for a letter grade. Students will continue with their current grading basis until the completion of the Spring 2020 semester.
     
  • All courses will be graded with the standard grading scale for Spring 2020.
    • The Undergraduate and Graduate deadline for grade submission is Tuesday, May 12, 2020 at 5 p.m. All college grades are due at this time, and student records will reflect these updates on Wednesday, May 13, 2020. Beginning on Thursday, May 14, 2020 and until Wednesday, May 27, 2020 at 5 p.m., students may elect to convert their grade to an S/U designation. Students will initiate that request through an online process.
    • The High School deadline for grade submission is Tuesday, May 19, 2020 at 4 p.m. Beginning on Wednesday, May 20, 2020 and until Wednesday, June 3, 2020 at 5 p.m., students may elect to convert their grade to an S/U designation. Students will initiate that request through an online process.
       
  • An S/U grade will not impact a student’s GPA.
     
  • A satisfactory grade will count for hours toward degree and will fulfill prerequisite requirements.
     
  • Courses graded as satisfactory under this exception will count toward applicable curricular, major, continuation, and graduation requirements.
     
  • An unsatisfactory grade will necessitate a student retaking the course, in instances where the course was required, or to satisfy a required elective with another course.
     
  • For high school and undergraduate student grading, letter grades of A through D- will be converted to a satisfactory; F grades will be converted to an unsatisfactory.
     
  • For graduate student grading, letter grades of A through C will be converted to a satisfactory; grades of C- or lower will be converted to an unsatisfactory.
     
  • In considering this option, students will be required to consult with their adviser(s) and/or instructor prior to making this change.
     
  • The decision to switch to S/U will be irreversible.
     
  • Grades of S/U are not subject to the grade replacement policy.
     
  • UNCSA will include a transcript note on all academic records, regardless of grading basis, notating the global public health emergency during Spring 2020. The UNC System approved this statement for the transcript note: A global health emergency during this term required significant course changes. Unusual enrollment patterns and grades could reflect the tumultuous time, not necessarily the student’s work.

Incomplete Grades Assigned Prior to Spring 2020
Incomplete grades assigned prior to Spring 2020, and due to be completed during Spring 2020 are automatically granted an extension until Dec. 1, 2020. Faculty and students may continue to work together to resolve an incomplete grade, but if they are unable to due to the current situation, they do not need to request an extension of time – it will be applied automatically. However, students intending to graduate in spring 2020 will still need to complete requirements for any previous incompletes by Monday, May 11 at 5 p.m.


Exception to Probation and Dismissal Policies
For the Spring 2020 semester only, the following modifications to our high school and undergraduate retention and dismissal policies are in place:
  • Students will not be dismissed based on their academic performance during the Spring 2020 semester. Students currently on probation who do not satisfactorily raise their GPA will continue their probation into the Fall 2020 semester.
  • Undergraduate students whose Spring 2020 academic performance falls below the established arts school/Division of Liberal Arts benchmarks will not be subject to probation or dismissal.
For the Spring 2020 semester only, the following modifications to our graduate retention and dismissal policies are in place:
  • Students whose Spring 2020 academic performance falls below the established arts school benchmark will not be subject to probation or dismissal.
Course Withdrawals
In addition to providing grading accommodations, UNCSA has expanded its withdrawal practices to allow students to withdraw with extenuating circumstances if their course(s) were impacted as a result of COVID-19. Course withdrawals, for this reason, will not count against any institutional limits, and the timeframe to request a withdrawal with extenuating circumstances will be extended until two weeks after the posting of final grades.






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