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Spring News from DAVA

Your Questions Answered: OCCL Regulation 301
DAVA members submitted questions to be answered by the Office of Childcare Licensing regarding the new Beau Biden Legislation.  See below for the answers-

Agencies

Q: If not a licensed child care facility, in the case of an after school program for older children, faith based evening program or camp operating less than 3 hours per day, does it apply?

A: No

Q: If an agency serves children, not a licensed child care facility and not one of the agencies listed in the regulations as getting any of the listed grants,  and the parents are with them or nearby, does it apply?
A: No, if the parents/guardians are with the children or in attendance at the location. 

Q: Would a club not operating as part of a school need to comply, such as a science club, scout troop, running or biking club, lego club, chess club, etc.?
A: Yes, if they meet the definition of youth camp - "Youth camp" means a child-serving entity having custody or control of 1 or more school-age children, unattended by parent or guardian, for the purpose of providing a program of recreational, athletic, educational and/or religious instruction or guidance and operates for up to 12 weeks for 3 or more hours per day, during the months of May through September or some portion thereof, or during holiday breaks in the course of a school year and is operated in a space or at a location other than a space or location subject to licensing pursuant to § 344 of this title.

Q: If a camp operates less than three hours per day for the summer, does it apply?
A: No

Q: DAVA recommends to all agencies using volunteers as a Best Practice to run criminal background checks on all volunteers.  Most agencies use a third party company to do these checks, except those required to comply to the SBI check.  We are really interested in letting organizations know if their current third party checks are sufficient or if they need to shift to the SBI check to comply with new regulations.
A: For volunteers in youth camps, the camp can elect to obtain a name-based criminal conviction check of their prospective employees and volunteers 18 and older through the Delaware Justice Information System (DELJIS) and a name-based social security number trace and county criminal check for all out-of-state counties in which the prospective employee or volunteer lived in the past ten years along with a DSCYF child protection registry check.  The out-of-state check can be completed by a private agency that they choose to use. These checks do not require fingerprinting. 


Requirements

Q: Many of our member agencies use third party background check companies for cost savings.  The new regulations for agencies required to comply, state that the criminal background check must be done by the Delaware SBI in the State of Delaware.  This check requires fingerprinting at one location available by appointment in each county during weekdays.  The cost for the state and federal check is $69 each. This law allows youth camps to opt out of fingerprinting if they complete the checks as stated directly above.  However, for all other child-serving entities defined in the law, fingerprinting is required as it has been since 1994. Are there any provisions made for those individuals or agencies that find the cost prohibitive?
A: Yes, the name based checks as stated above.

Q: Many volunteers work during the day or are college students living out of the state until the time they arrive back to volunteer for the summer.  Will there be additional locations made available to complete the checks beyond regular business hours and on weekends?
A: There is a fingerprinting location in New Castle, Kent and Sussex.  There is currently no plan to have additional locations.  However, after the law becomes effective, SBI will determine if there is a need for additional hours.

Q: Are there plans to have additional staff to meet the increased demand for the criminal background checks?
A: SBI will determine the need.

Q: What do you anticipate for lead time on getting an appointment for the check?
A: One week to two weeks, unless the person goes to Dover where they do same day walk in fingerprinting without an appointment.

Q: How long will it take to get the results from the time of the appointment for the check?
A: It generally takes two to three weeks.

Q: How often will the check need to be done on an individual?  Yearly, every three years, etc.
A: Option 1 - The DELJIS, CPR and Third party checks are good for 5 years for the employer that requested the checks.  Option 2 - SBI and FBI fingerprint check and CPR check is also good for 5 years for the employer that requested the checks.  If there is any break in employment, or the person goes to work for another place, the person will need to go through either Option 1 or Option 2 checks again for all employers they are working for.


Other

Q: Could there be a central location in our state that would share checks done with multiple agencies for which an individual volunteers?
A: There is no system in place for that.  Additionally, it becomes an issue of consent and confidentiality.

Q: Can the individual get a copy of the results and would that copy suffice for another organization where they volunteer?
A: The law does not allow for a copy to go the person. 

Q: How will compliance be monitored?
A: There will be random checks for compliance.

Q: If an organization did not know they need to comply to a new requirement and did not have their volunteers complete the SBI criminal background check, what are the consequences?
A: We will take each case on a case-by case basis in consultation with the Attorney General’s office.  It will depend on the facts present in each case.

Q: Are organizations being contacted if they will be required to comply under the new regulations?
A: We have emailed all agencies that we are aware of to let them know about the new law and the regulations.
Dogfish Head Day of Benevolence Kicks off National Volunteer Week 
Sussex County Habitat for Humanity kicked off National Volunteer Week by hosting almost 300 volunteers from Dogfish Head brew pubs and brewery on 5 sites.  Volunteers built sheds, raised walls on 2 houses, framed 3 additional houses, and enclosed 3 homes in sheathing and blueboard.  Amazing accomplishments for 6 hours of work.  The hospitality team assured each volunteer arrived at the correct site and was matched with the appropriate construction task.  

This year marks the 7th year Dogfish Head has joined SCHFH to give back to their local community through hard work and donations.  In addition to the thousands of hours that went toward swinging hammers and raising walls, Dogfish Head employees supported SCHFH through donations and a Benevolence Night at the Rehoboth Brew Pub.  



 
Library Youth Make an Impact in Laurel

Laurel youth celebrated Global Youth Service Day on April 11 by landscaping for a Habitat home.  

Building communities and hope was the goal, a world where everyone has decent shelter was their vision.  

One look at the team shows that service is a joy.  What a wonderful glimpse at the leaders of tomorrow.


 
In this Issue
We Have a New Website!
Our new website is up and running! Take a look at www.davaweb.org.  

The new site will allow exclusive access to a “members only” page.  Starting in the next membership year ALL members will have access to an online directory, slides and handouts from previous meetings, and an archive of educational resources.  
Go to our website to get signed up for the next membership year!
Upcoming Meeting
  • Tuesday, June 7
     
  • 11 a.m.- 2p.m.
     
  • Location: Maple Dale Country Club, Dover
     
  • Topic: Recognition
DAVA Raffle
The DAVA 50/50 Raffle has reached a payout of $275!

The Winner will be drawn at the end of the June 7 meeting.

Tickets will be sold at the June meeting.

Tickets can also be requested by emailing Margaret Jenkins at mjenkins@marycampbellcenter.org 
CVA: Sign up Today!
CVA!  Are you signed up? Have questions?  Want to sign up?  Contact Angela Williamson to find a study buddy!

Want a mentor? Want a mentee?  Contact Angela Williamson to find a connection!

302-658-2400 ext. 257
awilliamson@hagley.org
Women Build: A Call to Action and Leadership
Volunteers from Sussex County Habitat for Humanity will join 17,000 volunteers nationally for the 2016 Women Build Week scheduled for April 30 through May 8, the week leading up to Mother’s Day.

Teams will work on homes designated for families headed by single mothers. Terry High of Millsboro, a skilled construction volunteer and long-time friend of Sussex County Habitat , will serve as Site Supervisor in Ellendale. AmeriCorps construction leaders, Shannon Bull of Millsboro, and Lucie Rinker of Bethany Beach, complete the leadership team.

Volunteer today. No experience is necessary. Join in and build with Sussex County Habitat and the over 50 volunteers already registered for Women Build. To register visit: www.sussexcountyhabitat.org and click on the Calendar tab. Then select the date(s) you would like to serve. If you are a new Habitat volunteer, please click the blue Volunteer button to register first. Then click on the Calendar tab. You can also contact the Volunteer Coordinator at 302-855-1153 x208
Habitat for Humanity Hosts  Alternate Spring Breaks
Thank you St. Phillips Episcopal Church of Laurel and Boys and Girls Club of Seaford!  With help from these partners, SCHFH hosted over 300 students from 15 colleges and universities.  

Beginning in late February and continuing through April, students come from around the nation to serve in Sussex County.  They are taken in by St. Phillips college host team who ensures the students have a safe, warm, comfortable home away from home for their week of service.  

Each team is also invited to a pot luck dinner and when they are finished with their week, sent on their way with a warm breakfast.  The Boys and Girls Club partner by sharing the shower facilities at the Seaford Club’s swim pool.  Thanks to these partners, Sussex County will build homes in partnership with 12 families and serve 30 more with repair projects.  
Thank you students from Catholic, Gannon, U of DE, DE State, Del Tech, Kutztown, Montgomery, Suffolk, Drexel, Assumption, and St. Joseph, St. Pius, St. Louis,  for your hard work and dedication our community partners for joining us in the fight against substandard housing. 
Neighborhood Revitalization
Focuses on Western Sussex Boys & Girls Club
        
 
Western Sussex Boys & Girls Club in Seaford launched a much-needed refresh through a day focused on painting the Seaford facility.  The event on April 24 was organized through Comcast Cares Day, a program that brings Comcast employees, their families, friends and community partners together to volunteer and make change happen in local communities.  Additional support was provided by Sherwin Williams and its employees and Sussex County Habitat for Humanity AmeriCorps leadership. 

The day began at 8 am with Chris Couch, Executive Director of Western Sussex Boys & Girls Club leading a call to action.  The old chipped and weathered paint quickly disappeared and the fresh new paint took its place on the walls of the Club.  Employees from Comcast and Sherwin Williams and their friends and families (from ages 6 to 66) prepped the walls by removing residue left by hundreds of children’s sticky fingers.  Next hues of bright blue paint was applied by volunteers.  Habitat for Humanity AmeriCorps teams contributed their expertise and leadership alongside local volunteers, Comcast employees, and experts from Sherwin Williams.  Rounding out the day’s partnership was Starbucks, which provided the coffee to keep everyone fueled for the day.

When the teams departed at 2 pm the facility was brighter and fresher, and new important friendships and community partners were in place.

Sussex County Habitat for Humanity AmeriCorps teams focus on neighborhood revitalization while serving.  For families to succeed, sometimes the dynamics of a neighborhood has to change. Neighborhood Revitalization is a holistic approach of partnerships with residents and volunteers and includes neighbors and local organizations.  Partnerships produce greater impact than any one organization can accomplish by itself.  Habitat’s partnership with the Boys & Girls Clubs of Delaware will soon be entering its 10th year.  The Boys & Girls Club offers its shower facilities to teams of college students who come for week-long trips, serve by building homes with Habitat, and sleeping on the floors of local churches.  

The Western Sussex Boys & Girls Club is still looking for community partners to assist with funding new floors and volunteers to complete painting the classrooms and restrooms.  To help support the Club, please contact Zaida Guajardo at 302-841-9639.  
Please submit your volunteer victories for our next newsletter! Email your submissions to newsletter@davaweb.org by June 30th
Copyright © 2016 Delaware Association of Volunteer Administrators, All rights reserved.


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