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DC Public Charter School Board
Wednesday Bulletin
Wednesday Bulletin is delivered weekly to DC public charter schools and is compiled by DC PCSB's Communications Department. Submissions are welcome and are due each Friday by 5 p.m. to wednesdaybulletin@dcpcsb.org. To subscribe to Wednesday Bulletin, click here.

Wednesday, March 29, 2017

Special Announcements
MPD Corner

School Safety Division Contact List
Click here for the list of contacts in Metropolitan Police Department’s (MPD) School Safety Division.

Health Corner

March School Nurse Schedule
Click here for the March School Nurse Schedule.  If you have questions please contact Audrey Williams at awilliams@dcpcsb.org

[*New/updated item]

DC PCSB General Notices
1.*Apr 11: Charter Application Town Hall
2. *Apr 26: Legal Training
3. *PMF Task Force Meetings - April 18 & 20 Meetings Cancelled
4. *PMF Re-Enrollment Document Collection – Window Opens Next Week
5. *School Calendar and Snow Days
6. School Fire Code Compliance
 
DC PCSB and OSSE Data and Document Submission Notices
7. *May 1: DC’s Bridge to High School Data Exchange
8. Update your OSSE Enterprise Calendar for Snow Closures
 
Government Notices
9. Fri Mar 31: DC Cultural Plan Input
10. *Sat April 1: Adult College Completion (ACC) Fair
11. Apr 19 & May 18: Community Schools Community of Practice
12. *June 8-9: DC Secondary Transition Institute
13. *Supplemental Payments for 2016-17 School Year Deposited
14, *Nutrition Education Plan Needs Your Feedback
15. *Feedback Request: Improve OSSE’s Website
16. Looking for Youth Ages 12-20 for Focus Group
17. Feedback Request: Nutrition Education Plan
18. Training on the Center for Disease Control and Prevention’s Health Education Curriculum Analysis Tool
19. Upcoming Training, Professional Development, and Community of Practice Opportunities with OSSE
 
Charter Support Organizations
20. *Apr 4: What Does My Data Say?: Descriptive Statistics and Metrics
21. *Apr 5: Creating a Strategic Data Plan
22. *Apr 29: Data Visualizations and Dashboards
23. *May 17: Employee Handbooks
24. *May 19: Webinar: IT Security: Protecting Your School from Ever-changing Ransomware Threats
 
Special Opportunities for School Leaders/Staff/Students
25. *Apr 6: Feedback Webinar: Out-of-School Time Programs
26. Apr 28: SPED Teachers, ELL Teachers, and Related Service Provider Recruitment Fair
27. May 1: “Celebration of Youth” Essay Contest
28. *Jul 16-21: 2017 Computer Science Professional Development Week
29. Move This World- Fostering Safe and Supportive Learning Environments
30. The Community Voice Project Digital Storytelling
31. Register for Center for Inspired Teaching’s 2017-18 Institute
DC PCSB General Notices
1. *Apr 11:  Charter Application Town Hall
DC PCSB’s Parent and Alumni Leadership Council will host a discussion about the applications for new public charter schools that would like to open in Washington, DC. The Charter Application Town Hall will take place on April 11 beginning at 6pm. It will take place at DC PCSB, 3333 14th Street NW. RSVP to communications@dcpcsb.org.   
 
2. *Apr 26: Legal Training
DC PCSB Breakfast with the General Counsel Series will host the second training in the SY 2016-17 on April 26 from 9:00 a.m. to 10:30 a.m. at DC PCSB. The session will focus on the laws pertaining to student privacy. The training will cover the Family Educational Right to Privacy Act (FERPA) as well as the portions of the Health Insurance Portability and Accountability Act (HIPAA) that are relevant to public charter schools. The Director of the Family Policy Compliance Office of U.S. Department of Education Dale King will present. His bio can be found here. If you are interested in attending this session, RSVP to Dan Quandt at dquandt@dcpcsb.org.   
 
3. *PMF Task Force Meetings - April 18 & 20 Meetings Cancelled
DC PCSB has cancelled the High School PMF task force meeting on April 18 and the Adult Education PMF task force meeting on April 20. For additional information, contact Erin Kupferberg at ekupferberg@dcpcsb.org.
 
4. *PMF Re-Enrollment Document Collection – Window Opens Next Week
Visit DC PCSB’s Data Timeline for dates and instructions. If you have questions, submit a data ticket in the Hub or contact Erin Kupferberg at  ekupferberg@dcpcsb.org.    
  • (PK-8 & HS) PMF re-enrollment document collection will open April 3. All documents for this measure must be submitted by May 3 to the link on the Hub’s PMF Dashboard. Directions for accessing the PMF Dashboard and re-enrollment information will be sent out next week to Data Managers and linked to the Data Timeline.   
5. *School Calendar and Snow Days
Per state regulations, schools serving compulsory grades (K-12) must have 180 full days of school in each school year.  If the school’s calendar has fallen below this number due to emergency closures, these days must be made up (by adding days at end of year, holding school during previously scheduled Professional Development days, etc.).  Schools may keep their current calendar if they can provide an assurance to DC PCSB that their calendar's whole-year instructional day hours are equivalent to 1,080 hours or greater (which amounts to 180 six-hour days).  If the latter applies, schools may request a waiver to the 180 requirements by contacting Rashida Young at ryoung@dcpcsb.org. In your email, please specify how many hours will be accrued by the end of the year even if the missed days were not made up.
 
6. School Fire Code Compliance
To help schools prepare for fire code compliance, this template can be customized for each of your schools. Complete and upload to the Floor and Site Plan(s) section on page 11 of your ESA (Emergency and Safety Alliance) account.  Once completed, this document will satisfy compliance with the DC Fire Marshal.  If you have questions contact Chris Lalik at chris.lalik@lalikandassociates.com. DC PCSB has contracted with Lalik and Associates to help schools with emergency response planning. If you have questions for the fire inspector, contact Inspector Byron Hoenig at byron.hoenig@dc.gov or (202) 617-4044.
DC PCSB and OSSE Data and Document Submission Notices
7. *May 1: DC’s Bridge to High School Data Exchange
Join DC’s Bridge to High School Data Exchange. This data-sharing initiative, created by Raise DC and OSSE, offers a standardized process to ensure critical data on rising 9th graders is transferred from DC middle to high schools throughout the summer. View more information and forms here. Please note all interested LEAs must submit a Participating LEA Commitment Form and OSSE Enrollment Data Acknowledgement Form by May 1. For questions and submit forms to Celine Fejeran, Raise DC Deputy Director, at (202) 303-2438 orcfejeran@raisedc.org.
 
8. Update Your OSSE Enterprise Calendar for snow closures
LEAs are responsible for ensuring their instruction dates in OSSE’s Enterprise Calendar are updated if school is cancelled due to inclement weather or another reason. Neglecting to make these updates will negatively impact attendance rates and increase the risk of receiving an Early Warning notice from DC PCSB for reporting less than 90% attendance in Qlik. Please direct any questions to Jessica Smith at jsmith@dcpcsb.org or directly to OSSE via the OSSE Support Tool.
Government Notices
9. Fri Mar 31: DC Cultural Plan Input
The DC Office of Planning (OP) is developing the District’s first Cultural Plan for which student exposure to, and enrichment by, culture in prekindergarten (PK) through pre-professional education is an important aspect of the Plan. OP seeks input about your school’s in-school and after-school cultural education programs. Please describe how your school approaches partnerships with outside organizations for cultural enrichment programs and field trips. Send the information and questions to Joshua Silver at joshua.silver@dc.gov. We hope to receive your feedback by Friday March 31. The DC Cultural Plan is intended to strengthen arts, humanities, culture and heritage in neighborhoods across the city by increasing cultural participation, supporting artists and talent development, stimulating cultural production and informing decision-making. The Plan will lay out a vision and recommendations on how the government and its partners can build upon, strengthen and invest in the people, places, communities and ideas that define culture within the nation’s capital. Click here for more information about the DC Cultural Plan.
 
10. *Sat April 1: Adult College Completion (ACC) Fair
OSSE’ s Adult College Completion (ACC) Fair serves as an opportunity for adult learners who left college without obtaining a degree and first-time adult college students to learn about the multiple pathways to college completion; this year’s Third Annual Adult College Completion Fair will include opportunities for attendees to explore college and career interests, complete a degree audit, discover postsecondary options and find a school and how to pay for their education. For more information about the ACC Initiative and to register for the ACC Fair visit OSSE's Adult College Completion Initiative or contact Tiffany DeJesus at tiffany.dejesus@dc.gov or (202) 741-6415. The ACC Fair will be held on Saturday April 1 from 10 a.m. to 2 p.m. at One Judiciary Square and be sure to bring a friend. Register for the ACC Fair here.
 
11. Apr 19 & May 18: Community Schools Community of Practice
OSSE’s Division of Elementary, Secondary and Specialized Education, in partnership with key stakeholders, launched a Community Schools Community of Practice (CoP) in the 2016-17 school year. The CoP offers sessions for all District of Columbia schools to receive training and technical assistance on creating and sustaining a community school. The April session will highlight Finance/Sustainability and will focus on how community schools leverage dollars; consider potential and access additional funding streams. This session will take place on April 19 from 1:30 p.m. to 3:30 p.m. at OSSE, Third Floor, Grand Hall Side B. The May session will highlight “Telling Your Community School Story”/Wrap-up and will focus on advocacy (i.e., how to use data to advocate and wrap-up with preparation for community of practice sessions for next school year). This session will take place on May 18 from 10a.m.to noon at OSSE, Eighth Floor, Room 806 A/B. Register here. For more information or questions, contact Melissa Harper-Butler at melissa.harper-butler@dc.gov or (202) 478-2409.
 
12. *June 8-9: DC Secondary Transition Institute
OSSE's Division of Elementary, Secondary, and Specialized Education will host a DC Secondary Transition Institute for interested LEAs. Over the course of two days, participants will learn about the latest effective practices in secondary transition for students with disabilities through inspiring keynote speakers, rich content sessions, and thought-provoking panels. Participants will be given the opportunity to gather resources and meet with individuals from across the District who are working diligently on improving post-school outcomes for students with disabilities in order to develop school-based plans for secondary transition. This event will take place on June 8-9 at OSSE. For more information or questions, contact Angela Spinella at angela.spinella@dc.gov.
 
13. *Supplemental Payments for 2016-17 School Year Deposited
The first supplemental payment for the 2016-17 school year was deposited to public charter LEA bank accounts on March 27. These supplemental payments are for public charter schools that have students with new or increased individualized education program (IEP) designations, new limited English proficient (LEP) designations, and/or new at-risk designations made after the October 2016 enrollment audit. The first supplemental payment is for new or increased designations between Oct 6 2016 and Feb 10 2017. A statement with the specific demographic data associated with your first supplemental payment is posted in LEA’s online, secure FTP folder here. For questions, contact Ryan Aurori, special assistant for budget and finance, at ryan.aurori@dc.gov.
 
14. *Nutrition Education Plan Needs Your Feedback
OSSE is developing a Nutrition Education Plan to enhance the quality and quantity of nutrition education provided to students in the District of Columbia. Complete this survey. Your feedback is critical to move forward with the development of a plan that fulfills the various needs of schools across the District, addresses a variety of challenges, and provides feasible suggestions to achieve our goal. If you have any questions or want to provide additional feedback, contact osse.hydt@dc.gov.
 
15. *Feedback Request: Improve OSSE’s Website
OSSE is embarking on an effort to rethink and reorganize the content on its website to ensure the site meets the needs of its users. Take this quick survey to help us improve the site. Contact OSSE Communications at osse.communications@dc.gov  with questions.
 
16. Looking for Youth Ages 12-20 for Focus Group
The DC Department of Health seeks DC students between the ages of 12-20 to participate in a discussion to talk about the issues that affect youth. Participating youth will get $25 cash. Register here for more details. If you have questions contact Veronica Urquila at veronica.urquilla@dc.gov.   
 
17. Feedback Request: Nutrition Education Plan
OSSE is working on developing a Nutrition Education Plan to enhance the quality and quantity of nutrition education provided to students in the District of Columbia. Please complete this survey. Your feedback is critical to move forward with the development of a plan that fulfills the various needs of schools across the District, addresses a variety of challenges, and provides feasible suggestions to achieve our goal. If you have any questions or want to provide additional feedback, please email osse.hydt@dc.gov.
 
18. Training on the Center for Disease Control and Prevention’s Health Education Curriculum Analysis Tool
OSSE will offer optional, free trainings on the Health Education Curriculum Analysis Tool. The Health Education Curriculum Analysis Tool, better known as the HECAT, was designed by the Centers for Disease Control and Prevention (CDC) to assist LEA’s, schools, and teachers, among others, to perform clear, thorough, and consistent analyses of health education curricula based on the National Health Education Standards and CDC's Characteristics of an Effective Health Education Curriculum. Participants will learn how to use the HECAT to review existing curricula, or assist with developing lesson plans to complement a curriculum, among other uses. Results from the HECAT review can help schools select or develop appropriate and effective health education curricula and improve the delivery of health education.
Trainings will be held in-person on the dates below:
  • April 3 from 1:00 p.m. - 5:00 p.m.
  • April 18 from 8:30 a.m. - 12:30 a.m.
  • April 18 from 1:00 p.m. - 5:00 p.m.
  • April 24 from 9:00 a.m. - 1:00 p.m.
Training will be held at 810 First St. NE, Washington, D.C., 20002. For more information and to sign up, click here. If there are any questions, contact the Healthy Schools and Wellness Programs team at osse.hydt@dc.gov.
 
19. Upcoming Training, Professional Development, and Community of Practice Opportunities with OSSE
OSSE’s Division of Elementary, Secondary, and Specialized Education (ESSE) is hosting a variety of upcoming opportunities.  Visit the individual website for each event to view additional details, find contact information, and to register. For questions: osse.tta@dc.gov.
Charter Support Organizations
20. *Apr 4: What Does My Data Say? : Descriptive Statistics and Metrics
In this workshop participants will learn how to review their data and communicate basic statistical properties in a meaningful way and the most appropriate metrics to describe your data. Participants will learn to apply these lessons in Excel and R. This workshop will be held on April 4 from 6:00 p.m. to 8:00 p.m.. For more information and to register, click here. For questions, contact Mandy Leiter at mleiter@focusdc.org.
 
21. *Apr 5: Creating a Strategic Data Plan
Access to the right data at the right time has become a critical element to decision-making, differentiated instruction, and program monitoring throughout schools.  Because there are so many different users and types of data in schools, leaders and data managers often find themselves reacting to data needs instead of being proactive. This session will offer an interactive training for school leaders, administrators, and data managers on how to develop a framework for a strategic data plan. This session will take place on April 5 from 10:00 a.m. to noon. For more information and to register, click here. For questions, contact Mandy Leiter at mleiter@focusdc.org.
 
22. *Apr 29: Data Visualizations and Dashboards
In this workshop, participants will learn best practices for creating data visualization to more effectively and efficiently identify trends and share key insights with stakeholders. Participants will also learn how to organize a series of data visualizations into an interactive dashboard and connect to live data sources to make your dashboards more timely. This workshop will take place on April 29 from 10:00 a.m. to 3:00 p.m. For more information and to register, click here. For questions, contact Mandy Leiter at mleiter@focusdc.org.
 
23. *May 17: Employee Handbooks
It is time for your annual check in. Do you know what laws and regulations have changed during SY2017?  Did you find out in SY2017 that there are policies in your employee handbook that are not observed or practices which need to be formalized? Join Littler Mendelson in a discussion about what public charter schools should keep in mind when updating their employee handbook. This check in will take place on May 17 from 8:30 a.m. to 11:00 a.m. For more information and to register, click here. For questions, contact Mandy Leiter at mleiter@focusdc.org.
 
24. *May 19: Webinar: IT Security: Protecting Your School from Ever-changing Ransomware Threats
Since 2015, ransomware occurrences have been growing 50% year over year, mainly due to success. Just alone in 2015, ransomware netted over $325 million from infected machines locked out of critical applications and data, and now this has spread to schools and even school districts. Understand ransomware and how it spreads, areas it can gain access to your systems, and more importantly prevention strategies. Just because you have antivirus on your machine, does not mean you will be fully protected anymore when it comes to ransomware. The webinar will take place on May 19 from 1:00 p.m. to 2:00 p.m. For more information and to register, click here. For questions, contact Mandy Leiter at mleiter@focusdc.org
Special Opportunities for School Leaders/Staff/Parents
25. *Apr 6: Feedback Webinar: Out-of-School Time Programs
The Office of the Deputy Mayor for Education, in partnership with the United Way NCA, has launched an Out-of-School-Time System Set Up Team. Out-of-School-Time (OST) is known as before- and after school opportunities for children and youth. It is time typically outside the school day and includes before school care, clubs, after school programs, mentoring programs, etc.   Our mission -- to make informed recommendations on how the District can best manage and support the youth-serving community. To do this we need to leverage the perspective and expertise of the diverse members who make it run. The OST System Set-up Team wants your feedback and suggestions on how OST grant funds may be awarded to compliment your school and OST program. We invite you to meet the team and join an online discussion on priority topics that we are addressing for the citywide Out-of-School-Time System. It will be held on April 6 at 11am – 12pm. Click here to register. If you have questions contact Mila Yochum at myochum@uwnca.org.
 
26. Apr 28: SPED Teachers, ELL Teachers, and Related Service Provider Recruitment Fair
Recruiters from Washington, DC public charter school campuses seek highly-qualified applicants for Special Education Teacher, English Language Learner Teacher, and Related Service Providers positions. Job seekers will have the opportunity to meet with hiring officials and network with school personnel. Public Charter School employers will review résumés and conduct pre-interview screenings for vacant positions. Bring a résumé, letter of introduction, and letters of recommendation. Dress professionally and be prepared to interview. The recruitment fair will take place on April 28 from 2 p.m. to 6 p.m. To register, click here. For more information, contact Julie Camerata at jcamerata@specialedcoop.org.
 
27. May 1: “Celebration of Youth” Essay Contest
The 29th "Celebration of Youth" essay contest is open to all PCS students in grades 4 to 9. The theme this year is about a situation in the student's own life that the student wants to be different; the student is asked to select and take a small action on a consistent basis to make the situation better for him/herself. Essays are due by 6 p.m. on May 1. The contest values the thoughts and feelings of students and supports bringing awareness, responsibility, and reflection to their personal stories. Coaches from UDC are available to help students with their essays. Winners and Honorable Mentions will be honored on a morning in May, either the 26 or the 31. Winners will read their essays to the gathered audience. Cash Awards will be given to over 60 students across the city. Global Harmony Through Personal Excellence, a nonprofit in Washington, DC supporting the expression of children, sponsors this opportunity.  Visit the website to get the complete set of guidelines for the contest. For questions call Dorothea Brady at (202) 244-1682 or email her at dorotheabrady@globalharmonyexcellence.org.
 
28. *Jul 16-21: 2017 Computer Science Professional Development Week
CSPdWeek is the nation’s largest cross-curricular PD event! Thanks to the generous support of the Infosys Foundation USA, the NSF, and NCWIT, all travel, housing, food and training is completely FREE for participating teachers. Teachers may apply for the PD tracks in AP Computer Science, Bootstrap, Counselors for Computing, and Exploring Computer Science. CSPdWeek will take place from July 16-21 in Golden, Colorado. For more information and to apply, click here. For questions, contact Emmanuel Schanzer at schanzer@bootstrapworld.org.  
 
29. Move This World- Fostering Safe and Supportive Learning Environments
Move This World, who works in DC and across the country, has equipped more than 150,000 students and educators across school districts and organizations to strengthen their mental, emotional and social wellbeing in order to foster safe and supportive learning environments where effective teaching and learning can occur. MTW equips PK-12 educators with evidence based, creative tools to integrate a practice of emotional identification, expression, and management into everyday teaching and learning. Each tool is developmentally aligned, maps to the Collaborative of Academic Social and Emotional Learning, and is no longer than 5 minutes. For more information, click here. Click to see Student tools in action, Professional Development in Self Work & Adult Emotional Wellness, and Manage Mindfully Tools for Adult Leaders to use to start and end all staff meetings. For more info contact cdaly@movethisworld.org.
 
30. The Community Voice Project Digital Storytelling
The Community Voice Project  is expanding their program to partner with a local high school or community organization to train rising 11 and 12 grade students in Digital Storytelling this summer and fall. Students will participate in a class in Digital Storytelling at American University’s Discover the World of Communications  program. The students will develop the creative and technical skills involved with digital storytelling and using traditional media tools and mobile devices. At the completion of the project, students will have developed a video that can be used as part of an application packet for college. If any school leaders have questions or are interested in potentially partnering with the program, contact Mitra Arthur at mitra.arthur@gmail.com.     
 
31. Register for Center for Inspired Teaching’s 2017-18 Institute
Registration is now open for Center for Inspired Teaching’s 2017-18 Institute. For 21 years, Inspired Teaching has led its signature, yearlong Institute, in which aspiring Teacher Leaders strengthen their inquiry-based, standards-aligned practice, while developing the skills to lead their colleagues and peers through professional development and coaching. The program begins with a summer Intensive in July 2017, and continues with monthly seminars and individual classroom coaching sessions through May 2018. This opportunity is available to educators of all grades and subject levels in the DMV area, and will be capped at 30 participants. Opportunities for additional sessions of content-specific professional development are available. For more information, including how to register, contact Caitlin Wolf at caitlin@inspiredteaching.org.
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