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DC Public Charter School Board
Wednesday Bulletin
Wednesday Bulletin is delivered weekly to DC public charter schools and is compiled by DC PCSB's Communications Department. Submissions are welcome and are due each Friday by 5 p.m. to wednesdaybulletin@dcpcsb.org. To subscribe to Wednesday Bulletin, click here.

Wednesday, April 5, 2017

Special Announcements
*DPR Spring Break Camps
If students are still looking for Spring Break Camps (April 18-21), there are some spaces still available in Wards 7 & 8 at these recreation centers - Benning Park, Ferebee-Hope, Barry Farm, Bald Eagle. Click here for more information. For more information contact dpr.camps@dc.gov
MPD Corner

School Safety Division Contact List
Here is a list of contacts in Metropolitan Police Department’s (MPD) School Safety Division.

Health Corner

School Nurse Schedule
Here for the School Nurse Schedule.  If you have questions please contact Audrey Williams at awilliams@dcpcsb.org

[*New/updated item]

DC PCSB General Notices
1. Apr 11: Charter Application Town Hall
2. *Apr 21: Validate FAR Reports
3. Apr 26: Legal Training
4. *Workshop on Health, Safety & Transportation
5. *Feedback Requested: Functional Expense Template
6. *SY 2017-18 School Calendar: 180 days, 6+ Hours
 
DC PCSB and OSSE Data and Document Submission Notices
7. May 1: DC’s Bridge to High School Data Exchange
8. *PMF Re-Enrollment Document Collection – Window Opens Next Week
 
Government Notices
9. *Apr 14: Students to Compete in 2017 Youth Oratorical Competition
10. Apr 19 & May 18: Community Schools Community of Practice
11. *Out of School Time Grants Are Available
12. *Invitation to Apply for the 2017 Environmental Literacy Leadership Summer Cadre
13. June 8-9: DC Secondary Transition Institute
14. *Summer and New School Year for Kids Ride Free Program
15. Supplemental Payments for 2016-17 School Year Deposited
16. Feedback Request: Improve OSSE’s Website
17. Training on the Center for Disease Control and Prevention’s Health Education Curriculum Analysis Tool
18. Upcoming Training, Professional Development, and Community of Practice Opportunities with OSSE
 
Charter Support Organizations
19.  Apr 5: Creating a Strategic Data Plan
20. Apr 29: Data Visualizations and Dashboards
21. May 17: Employee Handbooks
22. May 19: Webinar: IT Security: Protecting Your School from Ever-changing Ransomware Threats
 
Special Opportunities for School Leaders/Staff/Students
23. *Apr 14: Food Justice Youth Summit
24. Jul 16-21: 2017 Computer Science Professional Development Week
DC PCSB General Notices
1. Apr 11:  Charter Application Town Hall
DC PCSB’s Parent and Alumni Leadership Council will host a discussion about the applications for new public charter schools that would like to open in Washington, DC. The Charter Application Town Hall will take place on April 11 beginning at 6 p.m. It will take place at DC PCSB, 3333 14th Street NW. RSVP here. For questions, contact Nicole Newman at nnewman@dcpcsb.org.
 
2. *Apr 21: Validate FAR Reports
You now have access to draft FY2016 FAR Reports in the Hub.  The draft reports include all metrics used in the FAR Report Card and FAR Score, including draft DC PCSB Observations and Management Organization data (if applicable). Please validate the FAR data no later than April 21. The validation process can be found here. If you have any questions, contact Mikayla Lytton at mlytton@dcpcsb.org.
 
3. Apr 26: Legal Training
DC PCSB Breakfast with the General Counsel Series will host its second training in the SY 2016-17 on April 26 from 9:00 a.m. to 10:30 a.m. at DC PCSB. The session will focus on the laws pertaining to student privacy. The training will cover the Family Educational Right to Privacy Act (FERPA) as well as the portions of the Health Insurance Portability and Accountability Act (HIPAA) that are relevant to public charter schools. The Director of the Family Policy Compliance Office of U.S. Department of Education Dale King will present. His bio can be found here. If you are interested in attending this session, RSVP to Dan Quandt at dquandt@dcpcsb.org.   
 
4. *Workshop on Health, Safety & Transportation
DCPCSB is hosting a workshop on Tuesday April 11, at 9:00am – 12:30pm at DCPCSB, 3333 14th Street, NW about health, safety and transportation. New school leaders, new executive directors, principals or operations managers are encouraged to attend.   Click here for the workshop agenda.  If you have questions please contact Audrey Williams at awilliams@dcpcsb.org.
 
5. *Feedback Requested: Functional Expense Template
Please review our proposed template for reporting functional expenses in your FY2017 audit as well as FY2018 monthly/quarterly reporting here. In some cases reporting has been expanded (e.g., breakout of Per Pupil Payments) and in some cases we have reduced the number of line items (e.g., personnel salaries). We have also broken out interest expense and depreciation to facility vs. non-facility related to better reflect occupancy costs for LEAs with owned facilities. If you have recommendations or questions, contact Cindy Gertz at cgertz@dcpcsb.org.
 
6. *SY 2017-18 School Calendar: 180 days, 6+ Hours
OSSE’s attendance regulations state that all elementary and secondary educational programs should have at least 180, 6+ hour days on their school calendar (Note: PK and kindergarten programs excluded from the 6-hour minimum).  
  • The school calendar should include at least 180 six+ hour days.  If your school was granted a half day "waiver" to this rule last school year, it will be honored this upcoming school year. Please indicate so on your SY2017-18 calendar submitted into Epicenter (queue to open by July).  All schools that were approved for a waiver to this rule last year provided an explanation that although X number of their 180 days were not 6+ hour days, in total, their school year was still longer by hours than the equivalent of 180 six-hour days (over 1080 hours) due to a longer instructional day.
If your school did not receive approval to waive this requirement last year, and your 180 days for the SY2017-18 calendar include half days (less than 6 hours) due to PD or other circumstances, you may submit a waiver request to DC PCSB providing an explanation of how your school year is longer than the equivalent of 180 six-hour days (over 1080 hours) due to a longer instructional day.  Please include the calculation.  You may submit this explanation to Rashida Young at ryoung@dcpcsb.org.
DC PCSB and OSSE Data and Document Submission Notices
7. May 1: DC’s Bridge to High School Data Exchange
Join DC’s Bridge to High School Data Exchange. This data-sharing initiative, created by Raise DC and OSSE, offers a standardized process to ensure critical data on rising 9th graders is transferred from DC middle to high schools throughout the summer. View more information and forms here. Please note all interested LEAs must submit a Participating LEA Commitment Form and OSSE Enrollment Data Acknowledgement Form by May 1. For questions and submit forms to Celine Fejeran, Raise DC Deputy Director, at (202) 303-2438 orcfejeran@raisedc.org.

8. *PMF Re-Enrollment Document Collection – Window is Open
Visit DC PCSB’s Data Timeline for dates and instructions. If you have questions, submit a data ticket in the Hub or contact Erin Kupferberg at  ekupferberg@dcpcsb.org.     
  • (PK-8 & HS) PMF re-enrollment document collection is open. All documents for this measure must be submitted by May 3 to the link on the Hub’s PMF Dashboard. Directions for accessing the PMF Dashboard and re-enrollment information are available on DC PCSB’s Data Timeline.     
Government Notices
9. *Apr 14: Students to Compete in 2017 Youth Oratorical Competition
The Library of Congress Chapter of Blacks In Government (LCBIG) is promoting its 9th annual youth oratorical competition. The oratorical competition gives students a chance to showcase their oral and written communication skills. The 2017 theme is “Uniting the Blue Divide: What Can Young People Do to Improve the Relationship Between Law Enforcement and Their Communities?” The competition reflects an increasing need to assist our students with developing and enhancing their oral and written communication skills in order to be competitive in the global workplace. Students will compete for scholarships and prizes awarded at the local and regional levels. Here are the brochure application, general rules, and competition flyer. The application deadline is April 14 at 4 p.m. Application accepted via email at dflo@loc.gov or fax to 202-707-0955 attention: Darlene Flowers. For more information, please contact Darlene Flowers at 202-707-4529 between the hours of 9:00 am to 4:00 pm., or e-mail her at dflo@loc.gov.
 
10. Apr 19 & May 18: Community Schools Community of Practice
OSSE’s Division of Elementary, Secondary and Specialized Education, in partnership with key stakeholders, launched a Community Schools Community of Practice (CoP) in the 2016-17 school year. The CoP offers sessions for all District of Columbia schools to receive training and technical assistance on creating and sustaining a community school. The April session will highlight Finance/Sustainability and will focus on how community schools leverage dollars; consider potential and access additional funding streams. This session will take place on April 19 from 1:30 p.m. to 3:30 p.m. at OSSE, Third Floor, Grand Hall Side B. The May session will highlight “Telling Your Community School Story”/Wrap-up and will focus on advocacy (i.e., how to use data to advocate and wrap-up with preparation for community of practice sessions for next school year). This session will take place on May 18 from 10a.m.to noon at OSSE, Eighth Floor, Room 806 A/B. Register here. For more information or questions, contact Melissa Harper-Butler at melissa.harper-butler@dc.gov or (202) 478-2409.
 
11. *Out of School Time Grants Are Available
The School Year 2017-18 Out of School Time (OST) grant competition has just opened. Grants totaling up to $2,000,000 will be available with awards of up to $150,000 per grantee.  Over the last several months, the Deputy Mayor for Education (DME) and the OST Set-up Team have listened to and reflected on the challenges of the dissolved DC Trust. We are excited to present a new competition that demonstrates our commitment to refine the OST grants to meet the needs of our community. Read about the School Year 2017-18 OST Grant Competition here. United Way NCA is also hosting two technical assistance support for applicants on April 11 & 12, sign up here to receive additional information. We want to thank United Way NCA as our grant making partner in making this possible.  If you have questions contact Mila Yochum  at myochum@uwnca.org.
 
12. *Invitation to Apply for the 2017 Environmental Literacy Leadership Summer Cadre
OSSE is recruiting high school teachers from schools across the District to participate in the Environmental Literacy Leadership Summer Cadre. The deadline to apply is April 28. 
The Environmental Literacy Leadership Summer Cadre is a group of teachers that will participate in a three-week Environmental Literacy Summer Institute (June 21-July 12, 2017). Teachers will engage in a wide variety of environmental field experiences that will equip them with the tools and resources to educate and engage their students in a meaningful way. Visit OSSE’s website for more information. Participants will receive a stipend of up to $3,000. Interested educators should complete and submit an application online by April 28.
For more information or questions, please contact Grace Manubay at (202) 654-6116.
 
13. June 8-9: DC Secondary Transition Institute
OSSE's Division of Elementary, Secondary, and Specialized Education will host a DC Secondary Transition Institute for interested LEAs. Over the course of two days, participants will learn about the latest effective practices in secondary transition for students with disabilities through inspiring keynote speakers, rich content sessions, and thought-provoking panels. Participants will be given the opportunity to gather resources and meet with individuals from across the District who are working diligently on improving post-school outcomes for students with disabilities in order to develop school-based plans for secondary transition. This event will take place on June 8-9 at OSSE. For more information or questions, contact Angela Spinella at angela.spinella@dc.gov.
 
14. *Summer and New School Year for Kids Ride Free Program
As the DC One Card team plans for transition to summer school travel and the start of the new school year, there are some tasks that LEAs must complete to help the Kids Ride Free program work smoothly. OSSE has prepared a list to assist schools.  Here for the checklist of tasks.  If you have questions, contact Audrey Williams at awilliams@dcpcsb.org.
 
15. Supplemental Payments for 2016-17 School Year Deposited
The first supplemental payment for the 2016-17 school year was deposited to public charter LEA bank accounts on March 27. These supplemental payments are for public charter schools that have students with new or increased individualized education program (IEP) designations, new limited English proficient (LEP) designations, and/or new at-risk designations made after the October 2016 enrollment audit. The first supplemental payment is for new or increased designations between Oct 6 2016 and Feb 10 2017. A statement with the specific demographic data associated with your first supplemental payment is posted in LEA’s online, secure FTP folder here. For questions, contact Ryan Aurori, special assistant for budget and finance, at ryan.aurori@dc.gov.
 
16. Feedback Request: Improve OSSE’s Website
OSSE is embarking on an effort to rethink and reorganize the content on its website to ensure the site meets the needs of its users. Take this quick survey to help us improve the site. Contact OSSE Communications at osse.communications@dc.gov  with questions.

17. Training on the Center for Disease Control and Prevention’s Health Education Curriculum Analysis Tool
OSSE will offer optional, free trainings on the Health Education Curriculum Analysis Tool. The Health Education Curriculum Analysis Tool, better known as the HECAT, was designed by the Centers for Disease Control and Prevention (CDC) to assist LEA’s, schools, and teachers, among others, to perform clear, thorough, and consistent analyses of health education curricula based on the National Health Education Standards and CDC's Characteristics of an Effective Health Education Curriculum. Participants will learn how to use the HECAT to review existing curricula, or assist with developing lesson plans to complement a curriculum, among other uses. Results from the HECAT review can help schools select or develop appropriate and effective health education curricula and improve the delivery of health education.
Trainings will be held in-person on the dates below:
  • April 18 from 8:30 a.m. - 12:30 a.m.
  • April 18 from 1 p.m. - 5 p.m.
  • April 24 from 9 a.m. - 1 p.m.
Training will be held at 810 First St. NE, Washington, D.C., 20002. For more information and to sign up here. If there are any questions, contact the Healthy Schools and Wellness Programs team at osse.hydt@dc.gov.
 
18. Upcoming Training, Professional Development, and Community of Practice Opportunities with OSSE
OSSE’s Division of Elementary, Secondary, and Specialized Education (ESSE) is hosting a variety of upcoming opportunities.  Visit the individual website for each event to view additional details, find contact information, and to register. For questions: osse.tta@dc.gov. Mathematics Planning Group (Grades 6-12): May 16
Charter Support Organizations
19. Today Apr 5: Creating a Strategic Data Plan
Access to the right data at the right time has become a critical element to decision-making, differentiated instruction, and program monitoring throughout schools.  Because there are so many different users and types of data in schools, leaders and data managers often find themselves reacting to data needs instead of being proactive. This session will offer an interactive training for school leaders, administrators, and data managers on how to develop a framework for a strategic data plan. This session will take place on tomorrow April 5 from 10:00 a.m. to 12:00p.m. For more information and to register, click here. For questions, contact Mandy Leiter at mleiter@focusdc.org.
 
20. Apr 29: Data Visualizations and Dashboards
In this workshop, participants will learn best practices for creating data visualization to more effectively and efficiently identify trends and share key insights with stakeholders. Participants will also learn how to organize a series of data visualizations into an interactive dashboard and connect to live data sources to make your dashboards more timely. This workshop will take place on April 29 from 10:00 a.m. to 3:00 p.m. For more information and to register, click here. For questions, contact Mandy Leiter at mleiter@focusdc.org.
 
21. May 17: Employee Handbooks
It is time for your annual check in. Do you know what laws and regulations have changed during School Year (SY) 2017?  Did you find out in SY 2017 that there are policies in your employee handbook that are not observed or practices which need to be formalized? Join Littler Mendelson in a discussion about what public charter schools should keep in mind when updating their employee handbook. This check in will take place on May 17 from 8:30 a.m. to 11:00 a.m. For more information and to register, click here. For questions, contact Mandy Leiter at mleiter@focusdc.org.
 
22. May 19: Webinar: IT Security: Protecting Your School from Ever-changing Ransomware Threats
Since 2015, ransomware occurrences have been growing 50% year over year, mainly due to success. Just alone in 2015, ransomware netted over $325 million from infected machines locked out of critical applications and data, and now this has spread to schools and even school districts. Understand ransomware and how it spreads, areas it can gain access to your systems, and more importantly prevention strategies. Just because you have antivirus on your machine, does not mean you will be fully protected anymore when it comes to ransomware. The webinar will take place on May 19 from 1 p.m. to 2 p.m. For more information and to register here. For questions, contact Mandy Leiter at mleiter@focusdc.org.
Special Opportunities for School Leaders/Staff/Parents
23. *Apr 14: Food Justice Youth Summit
Capital City Public Charter School, in partnership with the University of the District of Columbia (UDC), will host its 3rd annual DC Food Justice Youth Summit on April 14 from noon to 4 p.m. at the UDC Student Center, 4200 Connecticut Ave NW.  The summit provides an opportunity for DC youth to share their research, ideas, and recommendations on food justice issues. Register here. For questions, contact Ellen Royse at eroyse@ccpcs.org.  
24. Jul 16-21: 2017 Computer Science Professional Development Week
CSPdWeek is the nation’s largest cross-curricular PD event! Thanks to the generous support of the Infosys Foundation USA, the NSF, and NCWIT, all travel, housing, food and training is completely FREE for participating teachers. Teachers may apply for the PD tracks in AP Computer Science, Bootstrap, Counselors for Computing, and Exploring Computer Science. CSPdWeek will take place from July 16-21 in Golden, Colorado. For more information and to apply, click here. For questions, contact Emmanuel Schanzer at schanzer@bootstrapworld.org
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