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DC Public Charter School Board
Wednesday Bulletin
Wednesday Bulletin is delivered weekly to DC public charter schools and is compiled by DC PCSB's Communications Department. Submissions are welcome and are due each Friday by 5 p.m. to wednesdaybulletin@dcpcsb.org. To subscribe to Wednesday Bulletin, click here.

Wednesday, January 11, 2017

Special Announcements
Presidential Inauguration
The City has created a website http://inauguration.dc.gov/ that gives updates and information about getting around during the inauguration. Please let us know if your school will be closed on January 20, here. Contact communications@dcpcsb.org if you have questions. 
MPD Corner
School Safety Division Contact List
Click here for the list of contacts in Metropolitan Police Department’s (MPD)  School Safety Division.

Health Corner

School Nurse Schedule
Please click here for the January school nurse’s schedule.  If you have questions contact Audrey Williams at awilliams@dcpcsb.org.
 
Updates to School Health Programs
The Department of Health released two memos with updates on the new school health program – one for parents in English;  Spanish;  Vietnamese; Korean; French; Chinese; Amharic and one for school leaders. Please send a copy of the parent letter home with students if you have not already done so.  As a reminder, please find below the clinical nursing coverage for the remainder of SY16-17, beginning in January 2017, that is part of the new school health program. Click here to view the School Health Services Program Clinical Nursing Allocation Memo. Click here to view the Nurse Allocation List. If you have questions, please contact Audrey Williams at awilliams@dcpcsb.org

[*New/updated item]

DC PCSB General Notices
1. January 18:  PMF as Goals Webinar
2. *Feb 21, Mar 21, Apr 18, Apr 21: PK-8, HS, and AE PMF Task Force Meetings
 
DC PCSB and OSSE Data and Document Submission Notices
3. Fri Jan 13: 25K Expenditures List
4. FY2016 FAR Technical Guide
5. Revised Procurement Contract Submission Policy
6. Using Forecasts in Monthly/Quarterly Financial Reporting
 
Government Notices
7. *Today Jan 11: 2017 Healthy Schools Act School Health Profiles Webinar
8. *Tomorrow Jan 12: Committee on Education Open House
9. January 17 & 18: Cross-Sector Collaboration Task Force Focus Groups on the Student Mobility
10. *Jan 19: Summer Strong DC 2017 Proposals Due
11. *Jan 23: Title I Committee of Practitioners
12. *Mar 31: National History Teacher of the Year Nominees
13. Apr 1: Presidential Awards for Excellence in Mathematics and Science Teaching Nominees
14. *Free Highly Effective Online STEM Education Resource
15. * Spring 2017 DC Parks & Recreation Permit
16. *Free Behavioral Health Professional Development
17. Participate in Nutrition Education Plan

Special Opportunities for School Leaders/Staff/Students
18. *Jan 28: Elsie Whitlow Stokes Community Freedom Public Charter School Saturday Academy
19. Jan 28: Ward 5 Education Fair
20. *Jan 31: Reach Incorporated Book Grant
21. Feb 1: Charter Board Partners’ Convening of Board Members of Color
22. *Feb 1: Friendship Public Charter School “Continuing the Legacy” Oratorical Showcase
23. * Feb 24: Princeton Summer Journalism Program
24. Mar 1: The Junior League of Washington’s Meg Graham Scholarship
25. *Girls on the Run-DC
DC PCSB General Notices
1.January 18:  PMF as Goals Webinar
DC PCSB proposes changes that will simplify the Adopt the PMF as Goals  policy. This policy revision was opened for public comment at the December 19 board meeting and will remain open until February 2 with a public hearing at the January 23 board meeting. We will host a webinar to discuss the revisions on January 18 at 9 a.m. See webinar details below. For questions, contact Rashida Tyler, rtyler@dcpcsb.org.
  • Join the webinar here. Access information:
    • Event number:  667 811 985
    • Event password:  ZFDhgncR
    • Audio Conference:  415-655-0003
    • Access Code:  667 811 985
 
2. *Feb 21, Mar 21, Apr 18, Apr 21: PK-8, HS, and AE PMF Task Force Meetings
DC PCSB will host PMF task force meetings for each framework. Please note the times are different than announced in a previous email, the previous meetings were scheduled at the same time as the OSSE data meetings. RSVP at this link to receive all meeting details, invites, and updates. For additional information, contact Erin Kupferberg ekupferberg@dcpcsb.org.
  • PK-8 – meetings scheduled from 12:30 p.m. - 2 p.m.
    • February 21
    • March 21
  • High School – meetings scheduled from 10 a.m. – noon
    • February 21
    • March 21
    • April 18
  • Adult Education - meetings scheduled from 1 p.m. – 2:30 p.m.
    • March 23
    • April 20
DC PCSB and OSSE Data and Document Submission Notices
3. Fri Jan 13: 25K Expenditures List
By Friday January 13, use the template here to submit a list of all expenditures equal to or exceeding $25,000 made by your school in Fiscal Year 2016 (July 1, 2015 - June 30, 2016). Submit the completed spreadsheet to Mikayla Lytton (mlytton@dcpcsb.org) and Sujan Sedhai (ssedhai@dcpcsb.org) with the subject line, “[School Name] FY16 25K List.” Instructions, as well as a sample submission and sample compliance review report are available in the attachment. Contact Sujan Sedhai at ssedhai@dcpcsb.org with questions.
 
4. FY2016 FAR Technical Guide
At its December 2016 meeting, the DC PCSB Board voted to approve the Fiscal Year 2016 Financial Audit Review (FAR) Technical Guide, here. Beginning in fall 2015, DC PCSB began convening a task force of school leaders, business managers, and charter support organizations to give input into the FAR’s methodology, design, and production process. The FAR Technical Guide outlines DC PCSB’s process for producing the report. It was created so that school leaders, data managers, families, and other stakeholders would understand the FAR’s content, methodology, and scope. This is the first time that DC PCSB has published a FAR Technical Guide. For questions, contact Mikayla Lytton at mlytton@dcpcsb.org.
 
5. Revised Procurement Contract Submission Policy
In November 2016, DC PCSB approved the revisions to the Procurement Contract Submission Policy. A copy of the new policy is here. The new policy will reduce the number of required procurement contract submissions and provide greater clarity on reporting requirements.  For questions, contact Mikayla Lytton at mlytton@dcpcsb.org.  
 
6. Using Forecasts in Monthly/Quarterly Financial Reporting
DC PCSB is carefully reviewing LEA’s monthly and quarterly financial reports. Often, year-to-date variances—especially early in the year—are due to timing, rather than changes in the outlook for the year. If your school does a forecast of full-year results, we urge you to add this forecast to your monthly/quarterly reporting. Your current Statement of Activities template can be edited to show both year-to-date actual results and your forecast for the remainder of the year. Comparing the forecast to the annual budget will help to better identify timing vs. permanent variances. Amending your current template is optional, but may reduce the need to explain these timing variances in year-to-date results. If your school updates its actual results with forecasts for the remainder of the year, we request you to provide the data in your monthly/quarterly reports.  For questions, contact Mikayla Lytton at mlytton@dcpcsb.org.
Government Notices

7. *Today Jan 11: 2017 Healthy Schools Act School Health Profiles Webinar
During the 2016-17 school year, schools within the District will be asked to complete the Healthy Schools Act School Health Profiles. Under Section 602 of the Healthy Schools Act of 2010, each public school and public charter school within the District is required to complete and submit the School Health Profile to OSSE each year. The profiles will be completed through QuickBase. OSSE will provide QuickBase access to principals and each school’s 2015-16 school year Healthy Schools Act School Health Profile contact.  The QuickBase application will launch Friday January 13. All profiles must be submitted by 5 p.m. on February 15. After this due date, principals and LEA leaders of all schools that have not completed the Profiles will be sent communication to ensure completion. OSSE will host a informational webinar on today January 11 from 10 a.m. to 11 a.m.  Register for the webinar here. If you are unable to attend the webinar, check back next week on the School health Profile webpage to find the webinar recording or contact OSSE.schoolhealth@dc.gov to request a link. For technical assistance, contact OSSE’s Call Center at OSSE.callcenter@dc.gov  or (202) 719-6500. For charter specific questions related to the profiles, contact Audrey Williams at awilliams@dcpcsb.org.
 
8. *Tomorrow Jan 12: Committee on Education Open House
The DC Council Committee on Education will host an Open House on Thursday January 12 at 4 p.m. at the John A. Wilson Building located at 1350 Pennsylvania Avenue Northwest in Room 116. Please come to meet with Councilmember Grosso and staff and to hear about legislative and policy priorities for the upcoming Council Period. Please share with others.  Click here to view the invitation and here for more information.  
 
9. January 17 & January 18: Cross-Sector Collaboration Task Force Focus Groups on Student Mobility
The Cross-Sector Collaboration Task Force, formed in February 2016, is tasked with developing clear and fair recommendations for the Mayor on how to improve collaboration across public schools in DC. For the last several months, the Task Force concentrated on promoting enrollment stability by drafting a policy proposal to address student mobility. Deputy Mayor Niles and the Cross-Sector Collaboration Task Force will host three community meetings to collect feedback from members of the public on this policy proposal. During the community meetings, the DME’s office will provide an overview of the proposed policies and facilitate table discussions on several aspects of the policy proposal.
 
The community meetings will take place on the following days from 7:30 p.m.:

  • January 17 - 7:30pm at Mt. Pleasant Neighborhood Library (3160 16th St. NW, Washington, DC 20010) Click here to RSVP.
  • January 18 -  7:30pm at Northeast Neighborhood Library (330 7th St. NE, Washington, DC 20002) Click here to RSVP.
If you have any questions, contact Jenn Comey and Hannah Holliday at collaboration@dc.gov.
 
10. *Jan 19: Summer Strong DC 2017 Proposals Due
The FY17 Summer Strong DC Grant Competition Request for Proposals (RFP) has been published early to give providers and families more time to plan summer activities.  In addition to submitting a proposal by the date below, all prospective applicants must participate in an online Grant Technical Assistance (GTA) webinar and must submit a Notice of Intent to Apply (NOIA) to United Way NCA. Failure to complete both the NOIA and the GTA webinar will disqualify an organization from applying for funding. Proposals are due on January 19 to the United Way NCA and awards will be announced by email on February 23. You can find the RFP and more information here. In addition, United Way is seeking individuals to review proposals. Reviewers evaluate up to 10 proposal applications and submit all scores electronically. There are 5 categories and in each category the grants have various ranges:  $9,600 - $28,800; $18K - $54K; $24K - $72K. Reviewers will receive assignments by January 23 and will be expected to return all scores by February 17 at 5pm. If you or someone on your staff is interested, please email Abby Bonder at abonder@uwnca.org for more information. To learn more about previously funded projects, click here. For further information on the public meetings and to download the RFA, click here. For questions, contact community.stormwatersolutions2017@dc.gov.
 
11. *Jan 23:Title I Committee of Practitioners
OSSE is seeking candidates to serve on the State Title I Committee of Practitioners, an advisory body that will support OSSE in carrying out its responsibilities under Title I of the Elementary and Secondary Education Act of 1965 (ESEA) for the District. Committee membership must meet certain federal requirements to ensure that different stakeholders are represented. OSSE is seeking a variety of applicants for membership, including:
  • Principals and other school leaders;
  • Representatives of authorized public chartering agencies (e.g., PCSB members or staff);
  • LEA and school administrators, including administrators of programs in Title I;
  • DCPS and public charter school teachers;
  • Career and technical educators;
  • Members of public charter school boards of directors;
  • Members of the State Board of Education;
  • Specialized instructional support personnel (including school social workers, psychologists, nurses, speech language pathologists, counselors, or other special education service providers); and
  • Paraprofessionals.
Application materials can be found here on OSSE's website. Complete applications (two pages) must be submitted, accompanied by a current résumé electronically to OSSE.CoP@dc.gov (Attention: Jonathan Elkin). The deadline for the submission of applications is noon on January 23. The state superintendent will appoint members to terms of two or three years each. The first meeting for individuals selected to serve on the State Title I Committee of Practitioners will be February 9 from 4-6:30 p.m. at OSSE, 810 First St. NE. For more information or questions, please contact Jonathan Elkin at Jonathan.Elkin@dc.gov or (202) 481-3875.

12. *Mar 31: National History Teacher of the Year Nominees
This award recognizes and honors the many contributions of our history teachers in the District of Columbia. Nominations for the District of Columbia History Teacher of the Year can be made by a student, parent, colleague, principal or school administrator familiar with the teacher’s work. Self-nominations are not accepted.The deadline to be considered for the Teacher of the Year Award os March 31.  Past state and national winners of the history award are not eligible. For additional information visit: Gilder Lehrman Institute of American History webpage. If you have any questions contact Tasha Jones at tasha.jones@dc.gov.
 
13. Apr 1: Presidential Awards for Excellence in Mathematics and Science Teaching Nominees
The Presidential awards are the highest honors bestowed by the United States government specifically for K-12 mathematics and science (including computer science) teaching. The deadline to be considered for the Presidential Award for Excellence in Mathematics and Science Teaching is April 1. For additional information visit: Presidential Awards webpage. If you have any questions contact Tasha Jones at tasha.jones@dc.gov.
 
14.*Free Highly Effective Online STEM Education Resource
The U.S. Department of Energy, Minorities in Energy Initiative, is offering all DC schools free access to Learning Blade, an online 5-9 STEM Curriculum aligned to standards that highlights STEM Careers through fun engaging missions like rescuing a dolphin, building an orphanage or designing a clean energy plan for your city. Get your school a full, free license  by registering here. For information, view the flyers here and here. For questions, please call (423)681-9733 or email info@learningblade.com.
 
15. *Spring 2017 DC Parks & Recreation Resource
The DC Department of Parks and Recreation (DPR) opened the 2017 Spring permits schedule.  DPR permits outdoor fields, courts, gymnasiums and aquatic lanes and facilities on a seasonal schedule, either Spring, Summer, Fall and Winter. Applications received during the permit window are reviewed and applicants are notified of their permit status during the 'notification period'. The permit window dates for the upcoming season are posted site on the Athletic Fields permit page and the Aquatics permit page.  The 2017 Spring permit season is March 18 - June 16.  All applications submitted now are considered late submissions.  All late submissions will not be reviewed until the week of February 6, 2017 and will be allocated based on availability on a first come first served basis.  Contact Seth Shapiro, DPR Permit Service Manager, seth.shapiro@dc.gov for more information.
 
16. *Free Behavioral Health Professional Development
The DC Department of Behavioral Health offers a professional development resource made available at no cost to all schools in the district. It is a series of online mental health and suicide prevention professional development simulations for all DC Public Charter Schools staff provided by Kognito's At-Risk for PK-12 Educators. There is plenty of support to help you implement these programs in your school:
  • Click here for implementation materials and best practice suggestions (including a quick start guide, flyer, trailer, discussion guide, etc.).
  • Technical support for end-users is available within the site or by emailing support@kognito.com.
  • Implementation support for DC Public Charter Schools is available by contacting Brian Nido at brian.nido@kognito.com.

 
17. Participate in Nutrition Education Plan
The Division of Health and Wellness in the Office of the State Superintendent of Education (OSSE) is developing a five-year plan around supporting better nutrition education. The goal of the nutrition education plan is to enhance the quantity and quality of nutrition education that is provided to students in the District. OSSE would like to talk to anyone else that may play a role in the nutrition education provided to students in the District – health education teachers, school administrators, District agencies, community based organizations, and universities, among others – through both focus groups and one-on-one dialogues. If you would like to provide OSSE with your input on how this goal can become a reality, please sign up for an upcoming focus groups or one-on-one dialogues by clicking here. If you have any questions, contact osse.schoolhealth@dc.gov.

Special Opportunities for School Leaders/Staff/Parents
18. *Jan 28: Elsie Whitlow Stokes Community Freedom Public Charter School Saturday Academy
Saturday Academy was launched in the fall of 2004 at the suggestion of one of our parents during a parent retreat. Some of the first classes included SSAT Prep, steel drums, and violin. Eventually, based on need and request, classes added included, family literacy, Spanish, French, keyboard and ballet. Saturday Academy classes for adults and children are open to all who are interested, not just current Stokes families.  The first Saturday Academy class is on January 28. Classes are offered in sessions of three, for $30 a session. Payment will not be refunded for missed classes, but classes cancelled due to inclement weather will be made up. Classes being offered this year include: Sewing in French, Family Cooking Class, Family Dance Break, Zumba, Hip Hop, Spanish for Adults, Robotics, and Frederick Douglas Writers Workshop. For a complete listing of classes including class descriptions please click here. For more dates and to apply, click here. For questions, please contact Abby Sondak at abbys@ewstokes.org. To learn more about all of the books, click here.
 
19. Jan 28: Ward 5 Ed Fair
Do you have a rising PK3-12th grader for the upcoming school year? Attend the #Ward5EdFair on January 28 from 11 a.m. - 3 p.m. to meet with more than representatives from local schools in the neighborhood – including DCPS and public charter schools. Learn about the My School DC 2017-18 application process and the range of school options Ward 5 has to offer DC residents. The event is hosted by DC Prep at its Edgewood Elementary Campus, located at 707 Edgewood Street, NE. All families are welcome.  Click here to visit DC Prep PCS’s website and RSVP today. For questions, contact Sindy Tavarez at stavarez@dcprep.org.
 
20. *Jan 31: Reach Incorporated Book Grant
Using this form here, DC-based schools and organizations are encouraged to apply for free books from the teen authors of Reach Incorporated. All books must be used within DC schools/programs or distributed to young readers from the District of Columbia. The books are most appropriate for grades K - 3. Grant requests are due by January 31.  To learn more about all of the books, please click here.
 
21. Feb 1: Charter Board Partners’ Convening of Board Members of Color
Charter Board Partners (CBP) will host an upcoming convening of board members of color who serve on public charter school boards in Washington, DC. CBP is continuing, and deepening, its work to help build more diverse, inclusive, and effective boards in the city. As part of this ongoing work, they’d like to invite board members of color to attend this event to share your perspectives, learn from the experiences of others, create connections among our community, and  help us accelerate our efforts to recruit a diverse pipeline of board candidates. CBP asks that charter school board chairs and school leaders to help with their efforts by sharing this information with board members of color on your board, and copying Sid Smith at ssmith@charterboards.org, so CBP can develop an accurate invitation list. The convening will take place on February 1 from 8:30 am-12:00 pm with networking lunch to follow at Latham & Watkins, 555 11th Street NW, Washington DC. Please contact Carrie Irvin at cirvin@charterboards.org or Sid Smith at ssmith@charterboards.org with any questions.
 
22. *Feb 1: Friendship Public Charter School “Continuing the Legacy” Oratorical Showcase
In following the footsteps of Dr. Carter G. Woodson, founder of Black History Month, it is important to take the time to acknowledge the accomplishments and the legacy of African-American men and women who influenced the way in which we live today. It is imperative that we take their lessons and accomplishments as inspiration for our own success and legacy. Friendship Public Charter School welcomes students from all of Washington DC to participate in the 2nd Annual "Continuing the Legacy" Oratorical Showcase. Scholars from 1st-12th grade will have the opportunity to learn about the past and look toward the future.  Entries must start by acknowledging an inspirational speech, letter, poem or other work by an influential African American figure. Entries should comprise an original essay that references the inspirational work and builds on the legacy of the author with a message for today. The Washington, D.C. Black History "Continuing the Legacy" Oratorical Showcase submissions must be submitted to contest@friendshipschools.org by 11:59pm  February 1.  For rules and on how to enter and dates please click here.  
 
23. * Feb 24: Princeton Summer Journalism Program
Applications are open for the 2017 Princeton Summer Journalism Program, an all-expenses-paid journalism and college preparation program at Princeton University for high school juniors from low-income backgrounds. Students learn reporting skills from celebrated journalists, report and write their own newspaper, and are paired with a counselor who oversees their college admissions process. SJP alumni have gone on to jobs and internships at The New York Times, The New Yorker, NPR, and many other news outlets. The application can be found at www.princeton.edu/sjp and is due at 11:59pm EST on February 24. If you have questions, please reach out to sjp@princeton.edu.
 
24. Mar 1: The Junior League of Washington’s Meg Graham Scholarship
The Junior League of Washington (JLW) is accepting applications for the Meg Graham Scholarship…Celebrating Service and Leadership. JLW invites high school seniors at DC Public Charter Schools to apply for this $10,000 scholarship, which will be paid directly to the winner’s college or university in four annual installments. Click here to review the requirements, an electronic version of the application, and other documents needed for a complete application. Applications must be postmarked by March 1. Late or incomplete applications will not be reviewed. Selected finalists must be available to attend a 30-minute, in-person interview held at JLW Headquarters, 3039 M Street, NW, Washington, DC 20007, on, March 25. The winner will be notified by April 1. The winner and his or her family will be invited to JLW's annual reception on May 11 for the presentation of the scholarship.
 
25. *Girls on the Run-DC
Girls on the Run-DC is a 10-week, positive youth development program that serves girls in grades 3-8.   At Girls on the Run- DC, it is our mission to inspire girls to be joyful, healthy and confident using an experience-based curriculum, which creatively integrates running. Over the course of the program the girls improve competence, develop confidence in who they are, strengthen their character, respond to others with care and compassion, create positive connections with peers and adults, and make meaningful contributions to their community, all while training for their first 5K!  The 5K running event gives the girls a tangible sense of achievement, as well as a framework for setting and achieving life goals. For more information, click here.  If you are interested in bringing Girls on the Run-DC to your school, contact Devoria Armstead, Program Director, at devoria@gotrdc.org.
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