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DC Public Charter School Board
Wednesday Bulletin
Wednesday Bulletin is delivered weekly to DC public charter schools and is compiled by DC PCSB's Communications Department. Submissions are welcome and are due each Friday by 5 p.m. to wednesdaybulletin@dcpcsb.org. To subscribe to Wednesday Bulletin, click here.

Wednesday, January 4, 2017

Special Announcements

*Jan 6: Martha's Table Joyful Food Market 2017-18 SY Application Now Open
In January 2015, Martha’s Table, in partnership with the Capital Area Food Bank, launched Joyful Food Markets to increase access to and encourage consumption of fresh fruits and vegetables east of the Anacostia River. Joyful Food Markets are run exclusively in elementary schools in Wards 7 and 8. In each school, colorful tables are filled with baskets of fresh produce and piled high with healthy non-perishable food, while festive music plays. The markets are joyful community events, where families and children can mingle with volunteers and school administrators while selecting from fresh, seasonal produce and healthy pantry staples, totaling 23 pounds of food per enrolled student. In addition, the markets feature kids’ cooking activities, recipe samples, and chef-led culinary demonstrations, designed to get children excited about healthy eating and cooking. The deadline to apply is January 6. For more details and/or to apply click here. Contact LaTroy Bailey at lbailey@marthastable.org with questions.  

MPD Corner

Burglary and Thefts at Schools
MPD reminds schools of steps to take to prevent burglaries and thefts. Click here for details. Contact Captain Michael Coligan at Michael.coligan@dc.gov if you have questions.

Health Corner

*Updates to School Health Program
The Department of Health released two memos with updates on the new school health program – one for parents and one for school leaders. Please send a copy of the parent letter home with students if you have not already done so.  As a reminder, please find below the clinical nursing coverage for the remainder of SY16-17, beginning in January 2017, that is part of the new school health program. Click here to view the School Health Services Program Clinical Nursing Allocation Memo. Click here to view the Nurse Allocation List. If you have questions, please contact Audrey Williams at awilliams@dcpcsb.org.
 
*Automated External Defibrillator (AEDs) in Schools Survey
In 2016, DC Council passed legislation that requires each school to have an AED (Automated External Defibrillator).  An AED is a portable device that is used to treat sudden cardiac arrest.  DC Fire & EMS is the agency responsible for getting AEDs to schools and providing training.  OSSE, DCPS, and DC PCSB are working with DC Fire & EMS to facilitate this process.  Please answer these few questions in this survey by January 10 to help us get started.  If you have questions contact Audrey Williams at awilliams@dcpcsb.org

[*New/updated item]

DC PCSB General Notices
1. Inclement Weather
 
DC PCSB and OSSE Data and Document Submission Notices
2. *Jan 13: 25K Expenditures List
3. *FY2016 FAR Technical Guide Released
4. *Revised Procurement Contract Submission Policy now available
5. *Using Forecasts in Monthly/Quarterly Financial Reporting
 
Government Notices
6. *January 10, January 17, January 18: Cross-Sector Collaboration Task Force Focus Groups on the Student Mobility
7. Jan 27: Community Stormwater Solutions Grants Now Available
8. *Participate in the Development of OSSE’s Nutrition Education Plan
9. Office of the Ombudsman for Public Education 2016 Annual Report
 
Charter Support Organizations
10. Feb 16: DC Charter School Conference
 
Special Opportunities for School Leaders/Staff/Students
11. Jan 6: Harvard Business School Club Scholarships for Non-Profit Leaders
12. *Jan 19: Summer Strong DC 2017 RFP Released
13. *Jan 28: Ward 5 Ed Fair
14. *Feb 1: Charter Board Partners’ Convening of Board Members of Color
15. *Mar 1: The Junior League of Washington’s Meg Graham Scholarship
16. *Free Behavioral Health Professional Development Available
17. DC STEM Network
DC PCSB General Notices
1. Inclement Weather
DC PCSB developed a process to ensure schools receive the latest information about the city’s operating status during inclement weather.  We will send information using the Charter Communications Network listserv. Join the listserv here.  Additionally, DC PCSB will post the operating status for all schools on our website and share with media outlets. Please include notifying DC PCSB in your inclement weather process. Send emails or questions to communications@dcpcsb.org.  
DC PCSB and OSSE Data and Document Submission Notices
2. *Jan 13: 25K Expenditures List
By January 13, please use the attached template here to submit a list of all expenditures equal to exceeding $25,000 made by your school in Fiscal Year 2016 (July 1, 2015-June 30, 2016). Submit the completed spreadsheet via email to Mikayla Lytton (mlytton@dcpcsb.org) and Sujan Sedhai (ssedhai@dcpcsb.org) with the subject line, “[School Name] FY16 25K List.” Instructions, as well as a sample submission and sample compliance review report are available in the attachment. Please contact Sujan Sedhai at ssedhai@dcpcsb.org with questions.
 
3. *FY2016 FAR Technical Guide Released
At its December 2016 meeting, the DC PCSB Board voted to approve the Fiscal Year (FY) 2016 Financial Audit Review (FAR) Report Technical Guide, which is available here. Beginning in fall 2015, DC PCSB began convening a task force of school leaders, business managers, and charter support organizations to give input into the FAR Report’s methodology, design, and production process. The FAR Technical Guide outlines DC PCSB’s process for producing the FAR Report. It was created so that school leaders, data managers, families, and other stakeholders would understand the FAR Report’s content, methodology, and scope. This is the first time that DC PCSB has published a FAR Technical Guide. For questions, contact Mikayla Lytton at mlytton@dcpcsb.org.
 
4. *Revised Procurement Contract Submission Policy now available
At its November 2016 meeting, DC PCSB approved the revisions to the Procurement Contract Submission Policy. A copy of the new policy can be found here. The new policy will reduce the number of required procurement contract submissions and provide greater clarity on reporting requirements.  For questions, contact Mikayla Lytton at mlytton@dcpcsb.org.  
 
5. *Using Forecasts in Monthly/Quarterly Financial Reporting
DC PCSB is carefully reviewing LEA’s monthly and quarterly financial reports. Often, year-to-date variances—especially early in the year—are due to timing, rather than changes in the outlook for the year. If your school does a forecast of full-year results, we urge you to add this forecast to your monthly/quarterly reporting. Your current Statement of Activities template can be edited to show both year-to-date actual results and your forecast for the remainder of the year. Comparing the forecast to the annual budget will help to better identify timing vs. permanent variances. Amending your current template is optional, but may reduce the need to explain these timing variances in year-to-date results. If your school updates its actual results with forecasts for the remainder of the year, we request you to provide these data in your monthly/quarterly reports.  For questions, contact Mikayla Lytton at mlytton@dcpcsb.org.
Government Notices

6. *January 10, January 17, January 18: Cross-Sector Collaboration Task Force Focus Groups on Student Mobility
The Cross-Sector Collaboration Task Force, formed in February 2016, is tasked with developing clear and fair recommendations for the Mayor on how to improve collaboration across public schools in DC. For the last several months, the Task Force concentrated on promoting enrollment stability by drafting a policy proposal to address student mobility. Deputy Mayor Niles and the Cross-Sector Collaboration Task Force will host three community meetings to collect feedback from members of the public on this policy proposal. During the community meetings, the DME’s office will provide an overview of the proposed policies and facilitate table discussions on several aspects of the policy proposal.
 
The community meetings will take place on the following days from 6:00-7:30pm:

  • January 10 - 6:00-7:30pm at Bellevue (William O. Lockridge) Neighborhood Library (115 Atlantic St. SW, Washington, DC 20032) Click here to RSVP.
  • January 17 -  6:00-7:30pm at Mt. Pleasant Neighborhood Library (3160 16th St. NW, Washington, DC 20010) Click here to RSVP.
  • January 18 -  6:00-7:30pm at Northeast Neighborhood Library (330 7th St. NE, Washington, DC 20002) Click here to RSVP.
If you have any questions, please reach out to Jenn Comey and Hannah Holliday at collaboration@dc.gov.
 
7. Jan 27: Community Stormwater Solutions Grants Now Available
The DC Department of Energy and Environment (DOEE) is accepting proposals for Community Stormwater Solutions Grants. The program provides start-up funding for community-oriented projects that raise awareness about stormwater issues, through education, installation of runoff reducing green infrastructure, art installation, or other means as described in the request for funding availability (RFA). There is $140,000 available. DOEE anticipates awarding multiple grants of up to $20,000 each. Applications must be submitted online by 5pm on January 27. DOEE will host a pre-application informational meeting on January 4 at 1pm: DOEE Headquarters – 1200 First Street NE (NOMA/Gallaudet Metro)

 
8. *Participate in the Development of OSSE’s Nutrition Education Plan
The Division of Health and Wellness in the Office of the State Superintendent of Education (OSSE) is developing a five-year plan around supporting better nutrition education. The goal of the nutrition education plan is to enhance the quantity and quality of nutrition education that is provided to students in the District. OSSE would like to talk to anyone else that may play a role in the nutrition education provided to students in the District – health education teachers, school administrators, District agencies, community based organizations, and universities, among others – through both focus groups and one-on-one dialogues. If you would like to provide OSSE with your input on how this goal can become a reality, please sign up for an upcoming focus groups or one-on-one dialogues by clicking here. If you have any questions, please email osse.schoolhealth@dc.gov.
 
9. Office of the Ombudsman for Public Education 2016 Annual Report  
The Office of the Ombudsman for Public Education released their 2016 Annual Report, which can be read here.  The report documents the 478 complaints, up 40% from the prior year.  Charter schools represented 29% of these complaints.  The leading sources of complaints were, in descending order: special education, school access, school environment, academic progress, discipline, and bullying.  Contact the Office of the Ombudsman for Public Education at (202) 741-0886 or ombudsman@dc.gov with questions about their work or to discuss ways to partner.

Charter Support Organizations
10. Feb 16: DC Charter School Conference
FOCUS will host its first-ever DC Charter School Conference for public charter school leaders, administrators, board members, and stakeholders to dive into topics including advocacy, data, development and communications, diversity, leadership, operations, and more on February 16. Conference participants will spend the day learning from experts about issues facing DC’s public charter schools; sharing innovations and best practices that are driving student outcomes; inspiring each other to engage in advocacy that strengthens our movement; and connecting our strengths to achieve the goal of quality public school choices for all DC families. Click here to register. The registration deadline is February 9. For questions contact Mandy Leiter at mleiter@focusdc.org
Special Opportunities for School Leaders/Staff/Parents
11. Jan 6: Harvard Business School Club Scholarships for Non-Profit Leaders
Each year the Harvard Business School (HBS) Club of Washington, DC awards two scholarships to local nonprofit leaders to attend the Strategic Perspectives in Nonprofit Management course at HBS. Read the application requirements here. The program will be held July 16-22, 2017 on the HBS campus in Boston, MA. Each scholarship covers program fees ($6,000) and reimbursement for $500 in travel expenses. Completed applications must be received no later than 5pm on January 6 at hbsdcsocialenterprise@gmail.com. Scholarship winners will be notified by March 20. For more information and the application, click here.
 
12. *Jan 19: Summer Strong DC 2017 RFP Released
The FY17 Summer Strong DC Grant Competition Request for Proposals (RFP) has been published early to give providers and families more time to plan summer activities.  In addition to submitting a proposal by the date below, all prospective applicants must participate in an online Grant Technical Assistance (GTA) webinar and must submit a Notice of Intent to Apply (NOIA) to United Way NCA. Failure to complete both the NOIA and the GTA webinar will disqualify an organization from applying for funding.
 
The timeline for summer grant submission and awards is as follows:
  • December 14: NOIA due to United Way NCA by 5:00 p.m.
  • December 15 – 19: Mandatory Online GTA session made available
  • January 19: Completed Proposals due to United Way NCA by 5:00 p.m.
  • February 23: Awards Announced via email
You can find the RFP and more information here. In addition, United Way is seeking individuals to review proposals. Reviewers evaluate up to 10 proposal applications and submit all scores electronically. There are 5 categories and in each category the grants have various ranges:  $9,600 - $28,800; $18K - $54K; $24K - $72K. Reviewers will receive assignments by January 23 and will be expected to return all scores by February 17 at 5pm. If you or someone on your staff is interested, please email Abby Bonder at abonder@uwnca.org for more information.To learn more about previously funded projects, click here. For further information on the public meetings and to download the RFA, click here. For questions, contact community.stormwatersolutions2017@dc.gov.
 
13. *Jan 28: Ward 5 Ed Fair
Do you have a rising PK3-12th grader for the upcoming school year? Attend the #Ward5EdFair on January 28  from 11AM-3PM to meet with over 30 representatives from local schools in the neighborhood – including DCPS and public charter schools. Learn about the My School DC 2017-18 application process and the range of school options Ward 5 has to offer DC residents. The event is hosted by DC Prep at its Edgewood Elementary Campus, located at 707 Edgewood Street, NE. All families are welcome.  Click here to visit DC Prep PCS’s website and RSVP today. For questions, contact Sindy Tavarez at STavarez@dcprep.org.
 
14. *Feb 1: Charter Board Partners’ Convening of Board Members of Color
Charter Board Partners (CBP) is hosting an upcoming convening of board members of color who serve on public charter school boards in Washington, DC. CBP is continuing, and deepening, its work to help build more diverse, inclusive, and effective boards in the city. As part of this ongoing work, they’d like to invite board members of color to attend this event to share your perspectives, learn from the experiences of others, create connections among our community, and  help us accelerate our efforts to recruit a diverse pipeline of board candidates. CBP asks that charter school board chairs and school leaders to help with their efforts by sharing this information with board members of color on your board, and copying Sid Smith ssmith@charterboards.org on the email, so CBP can develop an accurate invitation list. The convening will take place on February 1 from 8:30 am-12:00 pm with networking lunch to follow at Latham & Watkins, 555 11th Street NW, Washington DC. Please contact Carrie Irvin at cirvin@charterboards.org or Sid Smith at ssmith@charterboards.org with any questions.
 
15. *Mar 1: The Junior League of Washington’s Meg Graham Scholarship
The Junior League of Washington (JLW) is accepting applications for the Meg Graham Scholarship…Celebrating Service and Leadership. JLW invites high school seniors at DC Public Charter Schools to apply for this $10,000 scholarship, which will be paid directly to the winner’s college or university in four annual installments. Click here to review the requirements, an electronic version of the application, and other documents needed for a complete application. Applications must be postmarked by March 1. Late or incomplete applications will not be reviewed. Selected finalists must be available to attend a 30-minute, in-person interview held at JLW Headquarters, 3039 M Street, NW, Washington, DC 20007, on, March 25. The winner will be notified by April 1. The winner and his or her family will be invited to JLW's annual reception on May 11 for the presentation of the scholarship.
 
16. *Free Behavioral Health Professional Development Available
The DC Department of Behavioral Health offers a professional development resource made available at no cost to all schools in the district. It is a series of online mental health and suicide prevention professional development simulations for all DC Public Charter Schools staff provided by Kognito's At-Risk for PK-12 Educators. There is plenty of support to help you implement these programs in your school:
  • Click here for implementation materials and best practice suggestions (including a quick start guide, flyer, trailer, discussion guide, etc.).
  • Technical support for end-users is available within the site or by emailing support@kognito.com.
  • Implementation support for DC Public Charter Schools is available by contacting Brian Nido at brian.nido@kognito.com.
 
17. DC STEM Network
The DC STEM Network created a tool to empower all parents and educational advocates in making informed decisions about their students’ participation in Science, Technology, Engineering, and Math (STEM) programs. Click here to check out these guiding questions for parents and guardians to use as they explore STEM opportunities for their students. For more information, visit the website here
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