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The Bariatric Surgery Registry Newsletter

Issue# 5, 21 December 2015



Welcome

Welcome to the fifth edition of the Bariatric Surgery Registry (BSR) Newsletter! We hope you find this edition informative and engaging.

 

Rollout - 10,000 by the end of the year!!

We are excited to announce that the BSR will have 10000 consented patients by 31st of December 2015! We are extremely proud of this achievement! We currently have 9063 consented patients on the Registry, with 343 choosing to opt off (3.1%), and 26 to partially opt-off (meaning the registry cannot contact them).


The BSR now has a total of 79 approved sites across Australia.  This compares with 72 approved sites in September 2015.

We also have 85 surgeons currently contributing to the Registry and this number continues to increase over time – thank you to all of you that have started sending in your forms or completing your data through the BSR-i. 

We still have some way to go in our national roll-out, but we are making fantastic progress!

 

State Approved Sites Sites Remaining
NSW 15 38
NT 0 1
QLD 12 20
SA 8 5
TAS 4 1
VIC 31 12
WA 9 6
ACT 0 3
Total: 79 86


 
Surgeon and Annual Reports
The BSR’s Third Annual Report has now been finalised and emailed to all surgeons and stakeholders. If you did not receive a copy of our Third Annual Report, you can find it here: http://www.med.monash.edu.au/sphpm/depts-centres-units/bariatric/docs/bsr-3rd-report-july-2015.pdf

 

The BSR also distributed its first round of confidential, individual reports to all participating surgeons at the end of October this year. This report summarised the performance of the individual surgeon with comparisons against all participating surgeons in the Registry.
 


These reports may not completely reflect your surgical activity at this time, as you may have affiliated sites which are not yet approved for Registry activities. However, we do hope that this report has given you an idea of the potential of the Registry to benchmark your practice performance in terms of weight loss, sentinel events and change in diabetes status. We would appreciate any feedback you have on these reports as we see this very much as a partnership and are committed to continually improving our reporting and other processes within the BSR.


BSR-i

Participating surgeons and data collectors now have the ability to enter data directly onto the Bariatric Surgery Registry Interface (BSR-i).This process eliminates the need for hard copy forms and makes the follow-up process much easier. We currently offer training for surgeons and their staff via regular webinars.  We also have developed a YouTube Training Video available for those of you who feel confident skipping the webinar training:
https://www.youtube.com/watch?v=HGDHz7_ELBk&feature=youtu.be
 
For training webinar times please email Brittany.Smith@monash.edu   
 
If a practice would prefer to continue returning the hard copy forms to the Registry than this is also acceptable.  We want to make participation as easy as possible!
 

Device Information

As the BSR is primarily a quality and safety registry, we are attempting to track the performance of devices.  As such, we require information on all implantable devices you use in your bariatric procedures. If you are using hard copy forms, simply place stickers on the datasheets from all devices used in bariatric procedures this includes, bands and staplers. 
 
If you are using the BSR-i, please select the devices from the drop down list.  We do have a field for lot/serial number but if you do not have this information, please just enter zero’s (eg. 000000) as it is not critical information for us.  More recently, we have compiled a detailed checklist of all devices that we are collecting. If you are unsure of which devices to include, please request a copy of our device checklist.
 

BSR Information nights

To date we have held a number of successful information sessions across Australia for surgeons and their teams including those in Sydney, Adelaide, Brisbane, Perth and Townsville. The aim of these evenings is to familiarise surgeons and their staff with the Registry’s processes as well as our current progress and future aims.
 
We have also visited with practices from Tasmania, Melbourne, Ballarat and Wagga Wagga. If you would like us to visit your practice or organise an event in your area next year, please get in touch with our Customer Relationship Officer, Brittany Smith on
Brittany.Smith@monsh.edu
 

OSSANZ

Registry staff attended this year’s joint conference between OSSANZ and ANZGOSA at Hamilton Island Conference Centre from 7-9 October. Registry staff members were present at an information booth distributing copies of the BSR’s Third Annual Report. Our staff took this opportunity to sign up new surgeons and answer questions from existing contributors. One of our staff members also submitted an e-poster presentation titled ‘The Ethics Approval Process and the Bariatric Surgery Registry’ which outlined the amount of time taken for 52 hospital ethics approvals, their associated costs and overall challenges. This year’s conference was a success and it was great to put some faces to names!


 

REMINDERS!

Data Entry: When entering data online using the BSR-i, DO NOT enter any leading zero’s or letters in the patient URN. Please begin entering at the first digit. For example, 0000378978 should be entered as 378978 and Z39656 as 39656.

 

Annual follow-up: Those annual follow ups that have not been completed within 2 months of the anniversary date (ie 14 months, 26 months, 38 months, etc after operation date) are considered overdue however the patient’s weight and diabetes status can still be collected. This allows the BSR 1 month to follow up with the surgeon and then the patient before the data window closes. It would be valuable to obtain the patient’s weight as it will be reflected in the EWL graph within the individual surgeon’s reports. If you do have patients who have not returned to your rooms for annual follow up, please tick ‘Lost to Follow-up – LTFU’ on the BSR-i which will prompt our call centre to ring the patient.

 

Opt-off: Please let us know if you require additional patient flyers or posters. As we are an opt-off Registry, it is very important that patients receive this information during their pre-operative period. All patients should be aware of the Registry prior to receiving their participant explanatory statement in the post, following surgery.

 

Thank you!

We hope you have enjoyed reading the fifth issue of the BSR quarterly newsletter.  We look forward to keeping you informed about the developments of the Registry.  Thank you all again for your support, contribution and interest!  Have a safe and enjoyable holiday season!


Contact Us:

Aileen Heal
Administration Officer
T: 03 9903 0725 F: 03 9903 0717
E: med-bsr@monash.edu
Level 6, 99 Commercial Road, Melbourne VIC 3004
In this issue


Welcome

Rollout – 10,000 by the end of the year!!

Surgeon and Annual Reports

BSR-i

Device Information

BSR Information nights


OSSANZ

REMINDERS!

Thank you!


Contact Us

Thanks to our current sponsors