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December Updates
This monthly newsletter features content exclusively for 
Appointed Records Officers.
Quarter 1 Training Schedule
Utah's Division of Archives and Records Service is pleased to present the 2021 Quarter 1 training schedule. We plan on releasing a new schedule each quarter so that we can be more flexible in planning throughout the year. If you would like to schedule a training specifically for your team, let us know!
Register Now
Meet the Local Government Team!
Over the past few years, we have dedicated much time and effort to build up a robust local government team to meet the unique needs of Utah’s municipalities, counties, schools, and special districts. The team is made up of trained records management and archives specialists. Read our latest blog post to meet the Local Government team!
Read Blog Post
Watch Now: Basic Concepts in GRAMA
 
Watch now as Rosemary Cundiff, Government Records Ombudsman, highlights the basic concepts in GRAMA. It is a high level overview, and further discussion of its Legislative intent and most important ideals upon which the law is based.
Watch Now
GRS Updates
We are requesting your feedback on three update proposals this month (through 1/15/21):
  1. The first is an update to broaden GRS-1911 Conflict of interest files to include conflict of interest statements from all agencies.
  2. The second is an update to GRS-1732 Operational procedure and guideline records to include routine training materials and lengthen the retention period from 2 years to 4 years.
  3. The third is an update to GRS-631 Hazardous waste disposal reports to make it applicable to hazardous household waste.
You can also view the proposed updates and click to provide feedback from our GRS Updates webpage.
Give GRS Feedback

Dear Abby,

I post our meeting minutes on the Public Notice Website regularly. If they are archived there, does that mean I can get rid of them?

--Posting Maven


Dear Posting Maven,

Posting to the Public Notice Website (PNW) is not the same as archiving the records, or transferring them to the State Archives, because the PNW is not a preservation platform. Please continue to follow the general retention schedule for Open meeting minutes and supplementary materials (GRS-1709) so that these valuable resources may be preserved for generations to come. Please contact us if you have questions about, or need help with, archiving or transferring your meeting minutes and materials. We will also have a training video on this topic out soon!


All the best,
Abby
State Records Committee Update
The SRC had four hearings in December: 
  • Tribune v. WVCPD, related to a request for unredacted body camera footage. The Committee continued the hearing to review 9.5 hours of video in camera
  • Utah Investigative Journalism v. Beaver Valley Hospital was granted in part and denied in part. The request for salary information was granted. The rest was denied because entities are not required to package information per 63G-2-201(8). 
  • An expedited appeal for Utah Animal Rights Coalition v. Utah Department of Agriculture and Food regarding COVID-19 on mink farms was continued so the Committee can review about 800 pages in camera
  • Brady Eames v. Utah Local Government Trust was denied because the respondent had provided what records they had and are not required to create a record or package information.   
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