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Hoping you all had a wonderful Holiday Season, from all of us here at the SSO!

SSO Dedicates 736+ Hours Preparing for UCPath

Last year, 18 individuals (20% of SSO staff) took on the following to support our customers and UC Davis:

  • Mapped and validated HR & Payroll actions (i.e., process design)
  • Joined the Pathfinders to share UCPath news with colleagues
  • Got certified as UCPath trainers
  • Prepared for I9 Tracker and TAM
All of this work helps to ensure we continue delivering timely and accurate services for you. We'll continue to keep you updated about changes that impact you as UCPath Go-Live approaches - April 1.
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Q1 SSO Feedback Is In

You spoke, we listened, and now we're implementing some things. The Q1 18-19 SSO Survey Feedback is posted on the SSO website. It's clear from your responses, that we've got some work to do around communicating process changes with UCPath. Challenge accepted—it's part of our commitment to continuous improvement! Please look for our Q2 survey sent out last week.

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Executive Director Search Update

Finalist interviews for the permanent SSO Executive Director recently concluded. We hope to have good news to share in our next issue!

UCPath Direct Deposit Campaign

After UCPath, paper paychecks will not be available locally. Instead they WILL BE mailed to the employee's home address from Arizona. Direct deposit ensures the employee gets paid ON payday. Employees are encouraged to sign up for direct deposit now! If you already receive direct deposit, you don't need to do anything. Visit the UCPath site for more details about payroll access and options.

Deadlines and Calendars

  • The state minimum wage increased Jan. 1, primarily affecting Student Assistant II, III, and IV titles. In addition to automated system updates, SSO staff have processed an additional 1,400+ changes to student records in the payroll system. Read more 
  • Mass-hire dates for student onboarding are confirmed. Read more

Get Involved


AggieService Knowledge Base

We've prepared articles addressing some of the most common questions we receive. Visit the AggieService Knowledge Base for help managing your cases. 

Training

Need help navigating AggieService? Whether you’re just starting out, or an experienced user who'd like to learn more, please join one of our upcoming trainings.

Leaves Questions?

Confused about eligibility, PDL, FML and CFRA? The SSO is happy to provide a Leave of Absence training/refresher for you and your team. This flexible, 60-90 minute discussion is designed for Supervisors, HR representatives and Admin personnel responsible for processing leaves through the SSO. Please email Denise Wietrick at dmwietrick@ucdavis.edu for more information. 

Top Tools & Tips

Performance Agreement Payment Coversheet
The
Performance Agreement Payment Coversheet gathers pertinent details needed for payment to performers, like current options for payment. Please submit the coversheet along with any requests to the SSO to pay performers; the SSO will then submit it to APIS. 
 
How to indicate a RUSH order (OPP Tag Field)
Please include this special circumstance in the OPP Tag field so we can quickly sort and process your requests. Helpful OPP Tags include:

  • Rush 
  • Emergency (must meet Campus Definition)
  • DV 
  • Long Lead Time 
  • Event Date 1/15/19 
  • SCM Review 
  • FY1920 
For campus emergencies, it is best to follow up with an email directly to both: 


Do you know how to communicate inside your AggieService case?
Doing so helps decrease delays and improve the accuracy of the work we complete for you. More information is posted on th
e SSO news page

Need assistance submitting ANY case?
The Service Desk Analysts are happy to open and submit a case for you, or to simply walk you through the steps. Call the Service Desk team at (530) 754-4772 or email 
sschelp@ucdavis.edu.

Staffing Updates

New Hires


Administrative Team

Dalila Diaz-Ramos is our new SSO Executive Assistant. Dalila started at the SSO as a TES employee in the Executive Assistant role before joining our Leaves team in a career role. 




Kevin Chen joined our AggieDocs student team this quarter. Our AggieDocs student team supports all functional areas of our department by covering the front desk, assisting walk-ins, and QA'ing and scanning HR, Payroll, Leaves, Finance, and Benefits documents. 


People Services

Welcome to new student employees Kyle Peters, Eujune Kim, and Kelly Johnson. These students support Human Resources and Payroll activity, including Mass Hires, metrics gathering, and other program support. Also, welcome to Vanessa Alvarez, Madison Furcolo, and Camille Moradian who primarily support our on-campuEmployee AggieCard office.

Mayra Sanchez, one of our payroll coordinators, has accepted an interim, one-year assignment as an Associate HR Business Partner working at UC Davis Health. Mayra may join us next year! 
 

Recruitments

  • HR Coordinator (open until 1/30)
  • Payroll/Personnel Coordinator (closed)
  • Leaves Specialist (closed)
  • Executive Director (closed)

Announcements

TRS Reminder for Supervisors

Please approve your employees' timesheets on time. You can verify your employees' timesheet status on TRS as well. Read more.

Keep in touch with us!


If you'd like to receive more frequent and targeted emails, like payroll announcements regarding timesheets or to participate in improving SSO processes, sign up on the following pages:

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Don’t forget to favorite and bookmark these links for quick reference:
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