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March 2018 Michigan DECA Update
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March 2018 Edition

Please take a few minutes today to read through this important update.


Many of you have heard that Jamie Riley from Hartland High School has been in the hospital for the past month due to complications after surgery.  This past week, he was airlifted to the Intensive Care Unit of the University of Michigan Hospital.  Jamie has been sedated and is not allowed to have visitors to keep the risk of infections to a minimum.  There is not yet a prognosis, except that it will be a long recovery.  We are hoping that with his care at this new facility that we will know more by time we are at the State Conference next week.
 
Because of the long recovery time expected, in addition to your prayers we are asking each advisor or chapter to bring in a gift card and/or a cash donation so we can pool it to purchase gift cards for gas, lodging and meals, so the family can take a break from the hospital cafeteria.  If you bring in gift cards, please turn them in when you register.  If you are bring a cash donation, MME will collect it during the advisor meeting on Saturday evening.  We also hope to be able to provide an update at the meeting.

State Conference

 
Judges:  We are still in need of qualified business people to serve as judges at the State Conference on Saturday from 12:00 noon until 5:50 p.m.  Once you have recruited someone, please direct them to the webpage to sign up for their preferred time to judge: http://mideca.org/support/be-a-judge/   Please do not sign someone up without first receiving a commitment from them.
 
Last day in the office: If you have any questions or corrections, please fax them to our office by 4:00 p.m., Wednesday, March 7, 2018. This is when the last staff person is scheduled to be in the office. After that time, simply bring your changes to registration.
 
State Conference Program: A copy of the final conference schedule has been posted to the website at http://mideca.org/wp-content/uploads/18scdc_programforweb.pdf and also has been included in the Spring edition of Spotlight on DECA.
 
Event Orientations:  All competitors are required to attend their event orientation on Friday.  We will only excuse students for school-related activities/conflicts if you submit the form by 4:00 p.m. on Wednesday, March 7th: http://mideca.org/wp-content/uploads/18scdc_excuseorientation.pdf  If a student is not able to pick up their schedule during the orientation meeting, they will need to pick it up Saturday at the time the event starts.  We are not able to give the schedule to another member of the chapter or an advisor, since we want to be sure the student has arrived at the conference.
IMPORTANT: We will hold conference registration in two locations.
 
Registration will be Friday from 11:00 to 4:00 pm at both locations:

- 329 Cobo Center (Conference Headquarters) registration will be for chapters staying at the Crowne Plaza, DoubleTree Suites, Westin and Holiday Inn.

- Ontario Registration Desk at the Detroit Marriott (on the 3rd floor) will be for chapters staying at the Detroit Marriott and Courtyard hotels.
 
We will allow chaperones to pick up the registration materials for your chapter if balances are paid in full with a signed note from the chapter advisor.
Hotel Arrival: Please remember that hotel check-in is 3:00 p.m.  The hotels have extra staff on Friday to prepare for our arrival, but because we have your rooms pre-blocked near each other, there is a good chance that not all of your rooms will be available prior to 3:00 p.m.
 
Students in written events should arrive dressed in business attire so they can go directly to their 2:00p.m. orientation meeting if their room is not ready.
 
Meal Vouchers:  Each paid attendee will receive 2 (two) food vouchers for the Cobo Center Food Court, which can be used anytime during operating hours over the weekend. They will offer meal specials that will be covered by the voucher, or the $7.25 voucher can be applied towards other menu items.   The Food Court will be open during the following hours:
  • Friday 1:00 to 5:00 p.m.
  • Saturday 8:00 a.m. to 5:00 p.m.
  • Sunday 8:00 a.m. to 11:00 a.m.  
 
Voting Delegates:  Each chapter will have one voting delegate for every 40 paid DECA members.  The numbers of voting delegates per chapter have been posted at: http://mideca.org/wp-content/uploads/18scdc_votingdelagates.pdf
 
Your chapter’s voting delegate must visit the campaign booths between 7:00 and 8:45 p.m.  The booths will be located outside of Exhibit Hall B of Cobo Center.  The election will take place immediately following the opening session.  Please make sure your voting delegates take part in this important part of the conference.
 
Event Assistance: Your event assistance assignment and administration procedures for the State Conference have posted to our website at http://mideca.org/wp-content/uploads/18scdc_adultassignments.pdf and also mailed to each school. Each adult at the conference is required to assist with the management of the conference.  This is to ensure a quality and fair competition and a safe environment for our students.  Please take a few minutes to review the information, so we can ensure a consistent and fair judging process for all of our members. If you have any questions, please direct them to your event coordinator.

 

Student Expectations

  1. With Social Intelligence being an important purpose of DECA, each of us is responsible to work with our students to instill the proper expectations and behaviors of how to attend a professional business conference. Prior to the conference, each advisor needs to discuss the Michigan DECA Code of Conduct, Michigan DECA Dress Code, and local school rules with their students.
  2. Please convey to students how they are to behave while at the hotels and in other public areas.
  3. All three sessions are required activities for all students and advisors to attend.  Advisors are required to sit with their students during all general sessions and set the proper expectation by not talking during the sessions and ensuring that your students also do not talk during the sessions.
 
DECA is committed to creating and maintaining a healthy and respectful environment for all of our emerging leaders and entrepreneurs. Our philosophy is to ensure all members, regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, or socio-economic status, are treated equally and respectfully. Any behavior in the form of discrimination, harassment or bullying will not be tolerated. It is the responsibility of all members to uphold and contribute to this climate.
 

Security


We will have increased security at the conference and in each of our hotels.  All participants must have a nametag on and visible to attend any of DECA activities.  We will have additional people monitoring this at the general sessions.  We will live stream the Friday and Sunday Sessions so parents can view the candidate speeches or the awards session.  Notice of how to access the livestream will be on our website, Facebook page and on Twitter.  Because if our contract with the hypnotist, we cannot livestream the Saturday session.

 

Competition


Coat and Bag Check: - Competitors are not allowed to bring bags or backpacks into the competition area.  We have arranged for coat and bag check on Friday from 1-7:00 p.m. and on Saturday 8:00 a.m. to 6:00 p.m. for individuals that wish to check their coat or bags.  The fee is only $1.00 per person.  Competitive event workers are not able to watch over student items, so anything left in the lobby will be at the person’s own risk.  Small purses will be allowed to be brought into the competition area.
 
Graphing Calculators, Cell Phones, and other electronic devices are not to be used during competition and must be turned off and out of sight during orientation, prep-time, competitions and all sessions.  Traditional calculators may still used during the event prep period.  If a cell phone goes off or if one is being used during competition, the student or team will penalized 20 points.  The only exception is when the cell phone and/or tablet is being used as part of a written or selling event presentation.
 
Presentations and the Internet: - Students should not rely on the convention center internet for their competition presentations.  They may use an internet aircard or personal hotspot with their computer if the students have one. But we caution that it could be difficult for students to receive and maintain a connection due to so many people using cell phones during the conference. If they lose connection, they will not be given additional time. Our suggestion is to save anything that they might want to reference directly onto their computer.
 
School Based Enterprise Participants that are participating in the optional competition at the State Conference, are required to attend their orientation meeting on Friday, and will present their project Saturday morning.  They are not required to turn in their written project for competition, nor will they be on display at the conference.  The judges will be adults that have knowledge of school store operations.  We will use the same evaluation form that is used at the International Conference, which is posted here: http://mideca.org/competition/schoolbasedenterprise/

 

General Conference Updates


Seating during the Awards Session:  Seating will be assigned by district.  Seating charts will be in your chapter’s registration packet when you arrive at the conference, and the same seating assignment will be used for all three sessions.  The number of seats will be limited to the number of people registered from each chapter. The doors to Exhibit Hall B will open 30 minutes before the start of each session. There will be a special section for any parents and guests that attend the conference.
 
Saturday MME and Advisor Meeting:  All Advisors should plan to attend this important meeting that will be held on Room 330 Cobo Center at 8:00 p.m.  We encourage you to make your dinner plans so you can be there by 8:00 p.m. and then have your chaperones take your students to the Saturday Night Session.  The meeting will adjourn by 8:45 p.m.  Refreshments will be served.
 
Saturday Night Session:  All delegates, student and adult, are expected to attend Saturday’s General Session.  The session will have the announcement of those being selected to represent Michigan at one of the Academies at ICDC, and the winners of the Math and Economics Examinations. The session will feature Hypnotist/Mentalist – Brian Imbus.  There will also be a special drawing at the conclusion of the session! 
 
Dress for the Saturday session is casual, but please work with your students to make sure that they are not in sloppy attire.  We will reserve the right to not allow entrance to anyone dressed in tight fitting or revealing clothing.
 
Sunday Departure:  If you are arranging for a bus to pick you up at Cobo Center after the Awards Session, please instruct to have it stage on West Jefferson near the Detroit Post Office.  We will have maps in the Conference Headquarters that show this location.  Please arrange in advance to have the phone number of your bus driver so you can call them when you are ready to be picked up.  Busses will not be allowed to wait for you at the Cobo Center entrances.  All Cobo Center bus drop off and pick up is to take place at the river entrance on Atwater Street.  Busses are not allowed to drop off or pick up at the Cobo Center main entrance on Washington Blvd. 
 
MDA fundraising totals have been posted to http://mideca.org/members/mda/ Let us know if any totals are not correct.
 
Friday and Saturday Dinner:  We encourage you to plan ahead for dinner on Friday and Saturday.  If you have not attended the conference in the past, most schools arrange for something simple on Friday, or have the students and chaperones go at different times Friday based on when the members in your chapter have their event orientation.
 
Many schools plan a chapter dinner on Saturday.  As you plan this meal, keep in mind that only a few restaurants in the Renaissance Center Food Court are open Friday evening.   Remember that you will have People Mover passes to take you around downtown to expand the number of restaurants available to your chapter.  Chapters also have the option for just $3.00 per person round trip to take the QLine down Woodward Avenue to further expand the options available.
 
I would like to pass on a unique option for dinner either night.  Andiamo in the Renaissance Center can cater a pizza dinner for your chapter in the food court.  If you are interested in more information, call Cohino Islam at 248-906-9565 for more information and to make arrangements.
 
Please remember that the hotels do not allow individuals to bring in outside food to their meeting rooms or the public areas.

 

International Conference Information

 
A couple of informational packets for the International Conference has been posted to http://mideca.org/teachers/forms/ to help you prepare and budget for the conference.
 
Look for an email from Ann by Sunday evening that will have the registration form and instructions.  Because the conference is earlier this year, the registration forms are due by Friday, March 16th.  A $25.00 fee will be assessed for all registrations received after the 16th.  This is so we can process the registrations and submit our state housing form to the hotel by March 19th.  Additional conference plans and information will be discussed at the Saturday evening's advisor meeting.

Upcoming Events and Deadlines

International Conference Registration
Reg Forms Due:  March 16
Airfare Due through Landmark:  March 16
Payment Due: April 10
 
 
International Conference
April 20-25
Opening Session: April 21
Award Sessions: April 24
Atlanta, Georgia
 
 
Click here to download the full calendar
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