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March 2019 Michigan DECA Update
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March 2019 Edition

Please take a few minutes today to read through this important update.

State Conference

 
Judges:  We are still in need of qualified business people to serve as judges at the State Conference.  While we could use a few more for all times, our greatest need is Saturday from 12:00 noon until 5:50 p.m.  Once you have recruited someone, please direct them to the webpage to sign up for their preferred time to judge: http://mideca.org/support/be-a-judge/   Please do not sign someone up without first receiving a commitment from them.
 
Last day in the office: If you have any questions or corrections, please fax them to our office by 4:00 p.m., Wednesday, March 6, 2019. This is when the last staff person is scheduled to be in the office. After that time, simply bring your changes to registration.
 
State Conference Program: A copy of the final conference schedule has been posted to the website at mideca.org/program and has been printed in Spotlight on DECA.
 
Event Orientations:  All competitors are required to attend their event orientation on Friday.  We will only excuse students for school-related activities/conflicts if you submit the form: http://mideca.org/wp-content/uploads/19scdc_excusefromorientation.pdf This form is due by 4:00 p.m., Wednesday, March 6, 2019.  If a student is not able to pick up their schedule, they will need to pick it up Saturday at the time the event starts.  We are not able to give the schedule to another member of the chapter or an advisor, since we want to be sure the student has arrived at the conference.
IMPORTANT: We will hold conference registration in two locations.
 
Registration will be Friday from 11:00 to 4:00 pm at both locations:

- 329 Cobo Center (Conference Headquarters) registration will be for chapters staying at the Crowne Plaza, DoubleTree Suites, Westin and Holiday Inn.

- Ontario Registration Desk at the Detroit Marriott (on the 3rd floor) will be for chapters staying at the Detroit Marriott and Courtyard hotels.
 
We will allow chaperones to pick up the registration materials for your chapter if balances are paid in full with a signed note from the chapter advisor.
Hotel Arrival: Please remember that hotel check-in is 3:00 p.m.  The hotels have extra staff on Friday to prepare for our arrival, but because we have your rooms pre-blocked near each other, there is a good chance that not all of your rooms will be available prior to 3:00 p.m.
 
Students in written events should arrive dressed in business attire so they can go directly to their orientation if their room is not ready.
 
Meal Vouchers:  Each paid attendee will receive 2 (two) Food Vouchers for the Cobo Center Food Court, which can be used anytime during operating hours over the weekend. They will offer meal specials that will be covered by the voucher, or the $7.25 voucher can be applied towards other menu items.   The Food Court will be open during the following hours:
            Friday 1:00 to 5:00 p.m.
            Saturday 8:00 a.m. to 5:00 p.m.
            Sunday 8:00 a.m. to 11:00 a.m.  
 
Voting Delegates:  Each chapter will have one voting delegate for every 40 paid DECA members.  The numbers of voting delegates per chapter have been posted at: http://mideca.org/wp-content/uploads/19scdc_votingdelegates.pdf
 
Each Voting Delegate must visit the campaign booths between 7:00 and 8:45 p.m.  The booths will be located outside of Hall B of Cobo Center.  The election will take place immediately following the opening session.  Please make sure your voting delegates take part in this important part of the conference.
 
Event Assistance: Your event assistance assignment and administration procedures for the State Conference have posted to our website at http://mideca.org/2019scdc_adultassignments/
Each adult at the conference is required to assist with the management of the conference.  This is to ensure a quality and fair competition and a safe environment for our students.  Please take a few minutes to review the information, so we can ensure a consistent and fair judging process for all of our members. If you have any questions, please direct them to your event coordinator.
 
Student Expectations:
  1. With Social Intelligence being an important purpose of DECA, each of us is responsible to work with our students to instill the proper expectations and behaviors of how to attend a professional business conference. Prior to the conference, each advisor needs to discuss the Code of Conduct and local school rules with their students.
  2. Please convey to students how they are to behave while at the hotels and in other public areas.
  3. All three sessions are required activities for all students and advisors to attend.  Advisors are required to sit with their students during all general sessions and set the proper expectation by not talking during the sessions and ensuring that your students also do not talk during the sessions.
DECA is committed to creating and maintaining a healthy and respectful environment for all of our emerging leaders and entrepreneurs. Our philosophy is to ensure all members, regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, or socio-economic status, are treated equally and respectfully. Any behavior in the form of discrimination, harassment or bullying will not be tolerated. It is the responsibility of all members to uphold and contribute to this climate.
 
Competition:

Coat and Bag Check: - Competitors are not allowed to bring in backpacks into competition.  We have arranged for a Coat and Bag Check Friday from 1 to 7pm and Saturday 8am to 6pm for individuals that wish to check their coat or bags.  The fee is only $1.00 per person.  Event coordinators are not able to watch over student items, anything left in the lobby will be at your own risk.  Small purses will be allowed to be brought into the competition area.
 
Cell phones, smartphones, smartwatches, iPods, iPads, tablets, programmable calculators and other electronic devices may not be used during competition.  This includes during prep-time, waiting for judges, during competition and all sessions.   Traditional calculators may be used during the event’s prep period only.  If any electronic device rings or is used during competition, the student or team will be penalized 20 points.  The only exception is when the device is being used as part of a written or selling event presentation.
 
Written Events and the Internet: - Students should not rely on the convention center internet for their written event presentations.  They may use an internet air card or personal hotspot with their computer if the students have one. But we caution that it could be difficult for students to receive and maintain a connection due to so many people using cell phones while at the conference. If they lose connection, they will not be given additional time. Our suggestion is to save anything that they might want to reference directly onto their computer.  Also, plugs will not be available in the competition area, so make sure any device being used during a presentation is fully charged prior to entry.
 
School Based Enterprise Participants that are participating in the optional competition at the State Conference are required to attend their orientation meeting on Friday and will present their project Saturday morning.  They are not required to turn in their project for competition, nor will they be on display at the conference.  The judges will be adults that have knowledge of school store operations.  We will use the same evaluation form that is used at the International Conference, which is posted here: http://mideca.org/competition/schoolbasedenterprise/    
 
Dress Code:  Please take a few minutes to review the dress code with your members.  A copy can be found at http://mideca.org/conferences/dresscode/  Because we have had some questions on the neckwear requirement, a sample of what is acceptable and not acceptable is posted at the bottom of the webpage and on the third page of the PDF file.  As you review the dress code with your members, please remember that the DECA Blazer is not required at the State Conference.
 
Special Note:  Because we will have business people at Cobo Saturday, we would appreciate it if all students that are not competing that day to also be in Business or Business Casual attire.  This means no jeans, sweats, athletic shoes, or hats. 
 
Also remember that the Math and Economics Examinations are competition, so students must be professionally dressed to take the examinations.

Conference Security:  Because of global security concerns, the following new security procedures will be implemented at the State Conference:

  • All students and adults must be wearing a name badge and wrist band to enter conference activities, such as competition and general sessions.  Security personnel will be at the doors to monitor access to competition and the general sessions at Cobo Center.
  • Guests will not be allowed to enter without proper credentials.  In conjunction with the Advisors’ Council, Michigan DECA has developed procedures for guests to attend the awards session.  We will have a booth outside of Sunday’s award session for guest registration.  Guests must be escorted by a chapter member that has on their nametag and wristband.  We will provide the guests with a nametag, at a cost of $5.00 person or $10.00 for a family up to six people.  These guests will be required to sit in the reserved parents’ section.  A seating diagram will be given to them when they register.
  • Advisors may also pre-register guests at conference headquarters on Friday.  If pre-registered, guests will need to show ID to pickup their guest nametag, and do not need to be escorted by a chapter member.
Nametags & Wrist Bands: All delegates (adult and student) must wear their nametags and wristbands at all times.  No one will be admitted to conference activities without a name badge and wrist band.  If a delegate loses their wrist band or name badge, a replacement may be obtained in the conference headquarters for $5.00 each.  Delegates will be required to show identification for a replacement name badge or must have their Advisor with them.
Seating during the Awards Session:  Seating will be assigned by district.  Seating charts will be in your registration packet when you arrive at the conference, and the seating assignment will be used for all three sessions.  The number of seats will be limited to the number of people registered from each chapter. The doors to Hall B will open 30 minutes before the start of each session.

Saturday MME and Advisor Meeting:  All Advisors should plan to attend this important meeting that will be held on Room 330 Cobo Center at 8:00 p.m.  We encourage you to make your dinner plans so you can be there by 8:00 p.m. and then have your chaperones take your students to the Saturday Night Session.  We will review ICDC travel information at this meeting.  The meeting will adjourn by 8:45 p.m.  Refreshments will be served.
 
Saturday Night Session:  All delegates, student and adult, are required to attend Saturday’s General Session.  The session will have the announcement of those being selected to represent Michigan at one of the Academies at ICDC, and the winners of the Math and Economics Examinations. There will be a special drawing at the conclusion of the session! 
 
Dress for the Saturday session is casual, but please work with your students to make sure that they are not in sloppy attire.  We will reserve the right to not allow entrance to anyone dressed in tight fitting or revealing clothing.
 
Sunday Departure:  If you are arranging for a Bus to pick you up at Cobo Hall after the Awards Session, please instruct to have it stage on West Atwater Street near the Detroit Post Office.  We will have maps in the conference Headquarters that show this location.  Please arrange in advance to have the phone number of your bus driver so you can call them when you are ready to be picked up.  Busses will not be allowed to wait for you at the Cobo Center entrances.  All Cobo Center bus drop off and pick up is to take place at the River Entrance on Atwater.  Busses are not allowed to drop off or pick up at the Main Entrance on Washington Blvd. 
 
MDA fundraising totals have been posted to http://mideca.org/members/mda/ Let us know if any totals are not correct.
 
Friday and Saturday Dinner:  We encourage you to plan ahead for dinner on Friday and Saturday.  If you have not attended the conference in the past, most schools arrange for something simple on Friday, or have the students and chaperones go at different times Friday based on when the members in your chapter have their event orientation.
 
Many schools plan a chapter dinner on Saturday.  As you plan this meal, keep in mind that only a few restaurants in the Renaissance Center Food Court are open Friday evening.   Remember that you will have People Mover passes to take you around downtown to expand the number of restaurants available to your chapter.  Chapters also have the option for just $3.00 per person round trip to take the QLine down Woodward Avenue to further expand the options available.
 
Please remember that the hotels do not allow individuals to bring in outside food to their meeting rooms or the public areas.


International Conference Information - The registration packet for the International Conference will be posted online by Wednesday.  A hardcopy will also be in your State Conference registration materials. 
Sunday's Awards Order: 
Below is the tentative order that we will be using for Sunday’s Awards Session:

Business Services Operations
Buying & Merchandising Operations
Financial Operations
Hospitality & Tourism Operations
Sports & Entertainment Operations
Community Service Project
Creative Marketing Project
Entrepreneurship Promotion Project
Financial Literacy Promotion Project
Learn & Earn Project
Public Relations Project
Independent Business Plan
Innovation Plan
Start-Up Business Plan
Franchise Business Plan
Business Growth Plan
International Business Plan
School Based Enterprise
Chapter Awards Program
Gold Merit Awards Program
Integrated Marketing Campaign - Event
Integrated Marketing Campaign - Service
Integrated Marketing Campaign - Product
Financial Consulting
Hospitality & Tourism Professional Selling
Professional Selling Event
Ethics Team Event
Leadership & Teamwork
Apparel & Accessories Marketing
Automotive Services Marketing
Business Finance
Business Services Marketing
Entrepreneurship Series
Food Marketing
Hotel & Lodging Management
Human Resources Management
Marketing Communication
Quick Serve Restaurant Management
Restaurant & Food Service Management
Retail Merchandising
Sports & Entertainment Series
Principles of Business Management
Principles of Finance
Principles of Hospitality & Tourism
Principles of Marketing
Business Law & Ethics Team Decision Making
Buying & Merchandising Team Decision Making
Entrepreneurship Team Decision Making
Financial Services Team Decision Making
Hospitality Services Team Decision Making
Marketing Management Team Decision Making
Sports & Entertainment Team Decision Making
Travel & Tourism Team Decision Making

Upcoming Events and Deadlines

International Conference Registration
Reg Forms Due:  March 19
Airfare Due through Landmark:  March 19
Payment Due: April 10
 
 
International Conference
April 26 - May 1
Opening Session: April 27
Award Sessions: April 30
Orlando, Florida
 
 
Click here to download the full calendar
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