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Issue 6, July 2018

Contents

  1. Editorial Policy and Publishing Resource updates
    - Authorship and contributorship: deceased authors
    - Peer reviewer checklists updated
    - Forthcoming changes to the Cochrane Library Comments system
  2. RevMan Web update
  3. Cochrane Training website updated
  4. Archie records update
    - How to edit a record when a staff member leaves
    - Duplicate records in Archie
  5. Welcome and farewell
1. Editorial Policy and Publishing Resource updates
Authorship and contributorship: deceased authors
Description of the change: Updated process for licence for publication forms for deceased authors, as the Managing Editor must submit a licence for publication form on their behalf to enable publication.
A Managing Editor must submit an electronic licence for publication form on behalf of an author if one of the following circumstances apply: (1) the author has submitted a signed 'paper copy' of the form; (2) the author is deceased (no form is required, but a Managing Editor must submit a form to enable publication).

Licence for publication form: Even though no licence for publication form is required for the deceased author, as advised by our publisher, John Wiley & Sons, Ltd., a Managing Editor must submit a form to enable publication.
Peer reviewer checklists updated
As you know, the updated Editorial Resources Committee's peer reviewer checklists are available from the EPPR or from the MEs Portal. In case you are planning to amend your own forms to comply with the new peer reviewer policy, as opposed to using the updated peer reviewer checklists, please note, the last checkbox under ‘Peer referee anonymity and acknowledgement’ asks the peer reviewer to include their name and affiliation as they wish it to appear in the protocol/review.
Forthcoming changes to the Cochrane Library Comments system
The new Cochrane Library website, launching shortly, will include a new system for the submission and publication of Comments. When the new site is launched, Cochrane Library users will be able to (as currently) submit Comments on Cochrane Reviews and Protocols, and Cochrane Review Groups will continue to receive notification of relevant new comments by email from Wiley. The new system for publishing comments will not available immediately on launch as further changes and test are needed once the new site is live.
We will be in touch again in due course with details of how and when to use and access the new Comments publishing system, along will full documentation and training videos. Until then, please continue to handle Comments as usual (see current guidance). You may notice some small changes to the emails that you receive once the new comments submission system goes live. We will provide details in the Editorial and Publishing Policy Resource, closer to the launch of the new site.
A reminder that the new Comments publication system, when introduced, involves three important changes:


     1. Comments will be stored and managed in a new system that forms part of the Cochrane Library.

     2. Comments will be published as independent items in the new system. There will be no need to republish the associated Review or Protocol in order to publish a Comment.

     3. The Feedback section of Reviews and Protocols will no longer be used for new comments, although existing content will be retained in that section.

If you have any questions please contact John Hilton (jhilton@cochrane.org).
2. RevMan Web update
 Upcoming RevMan Web webinar, August 1st  
Get to know RevMan Web – the online review writing tool.
This webinar will introduce you to RevMan Web; why it will help Cochrane and you as an author, how to start using it and how it is different from RevMan 5. The webinar is aimed at Cochrane authors and all other interested members of the Cochrane community. It will consist of a presentation, a walk through the RevMan Web and a questions and answers session by Rebecka Hall, Product Owner of RevMan.


Rebecka’s job is to act as the node where needs from authors and the Cochrane community, meet the technical experience and innovation of the Review Production Team. The goal is to build software that supports authors in the review writing process and correlates with Cochrane's strategy. We achieve this by evaluating value and effort for every feature, releasing frequently and bringing our users into the development loop.
Sign up
Wednesday, 1st August 2018 13:00 UTC
[check the time in your time zoneSIGN UP HERE
 
RevMan Web for MEs/AMEs – an opportunity to get some practice and impact development!
RevMan Web is the next generation of Cochrane’s review writing software. The review production team is now working to give you the best experience and we need feedback from MEs and AMEs. See below for reasons why you should try out RevMan Web.

Web based and installation free
Open RevMan Web in your Chrome browser.

No check-out needed
There is no need to check out RevMan files. Your edits in RevMan Web are saved instantly. Also, authors will no longer need to contact you to check in versions on their behalf, which they did not check out.

Concurrent editing
Several authors can work on one review at the same time. MEs/AMEs can follow the edits as they are made, as well as after the file has been checked in to Archie.

Works well for large reviews
RevMan Web will open and work well for any review, regardless of size and content.

Personal support
Be an early adopter of RevMan Web and get one-on-one bespoke support from the developers; your suggestions will help to shape the future of RevMan Web, so have your say now.

How to join the test:
Contact revman@cochrane.org to get a personal introduction to RevMan Web by a video call, or just try it out on your reviews. Remember that you can test RevMan Web even though the authors are still using RevMan 5, as they can be used interchangeably.

Click on the link to go to Practice reviews, a safe space to try out RevMan Web as the reviews are not connected to Archie: https://archie.cochrane.org/revman/#/practiceReviews.
There is a RevMan Web ‘Knowledge base’ accessible from the Help button on the RevMan Web home page, or from: https://documentation.cochrane.org/display/RMHELP/RevMan+Web+Knowledge+Base.

For updates on how RevMan Web is progressing, please go to the RevMan Web Updates page: http://community.cochrane.org/help/tools-and-software/revman-web/updates-revman-web.
Please note: Currently RevMan Web can only be used in Chrome.
3. Cochrane Training website updated

The new Cochrane Training website has been re-launched, providing a clearer interface to access diverse learning opportunities: http://community.cochrane.org/news/improved-learning-cochrane-training-website-relaunched-new-design. All resources are available through the search bar, as well as through the curated collections built around themes or topics. The redesign also highlights the many different ways that you can learn - online courses, brief individual learning modules, webinars, or checking the database of upcoming workshops and events.
4. Archie records update
How to edit a record when a staff member leaves
When staff leave a CRG, please notify Cochrane Monitoring, edit their Person Record and mark their Group Roles as Inactive (where applicable).
Cochrane Monitoring will remove Managing Editors and Assistant Managing Editors from the Managing Editors mailing list.
Denise Mitchell, Cochrane Executive Support Officer, will remove Managing Editors and Assistant Managing Editors from the Discussion Forum.
 

Duplicate records in Archie
A fix has been put in place in Archie to prevent people creating duplicate accounts linked by the same email address. If you do identify any more duplicate records, please let Cochrane Support Officers know, and they can resolve the duplicate record. Please note: if an author created their own Cochrane account in My Account (account.cochrane.org), they can currently only edit their name, country and email address.
5. Welcome and farewell
As of 1st July 2018, Christina Geros is the new Assistant Managing Editor for the Australian Satellite of the Cochrane EPOC Group. Please contact Christina (Christina.geros@monash.edu) or Julia Worswick (jworswick@ohri.ca) for any EPOC related queries. Emma Tavender will remain as Associate Editor for EPOC, and her email address is emma.tavender@mcri.edu.au. Christina will also continue in her role as Assistant Managing Editor for the Musculoskeletal Group.
Contact us...
If you have any questions about any of the above items, or about any aspect of your ME role, regardless of your location, please contact us at mesupport@cochrane.org

The Cochrane Managing Editor Support Team:
Anupa Shah | Liz Dooley | Sally Bell-Syer | Harriet MacLehose
Managing Editor Support Website
Managing Editor Support Website






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