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             ME Support Bulletin
 

Trusted evidence. Informed decisions. Better health.

Issue 08 | August 2015

Contents
1. Vienna Colloquium
2. What’s New events to select when publishing an updated review
3. Archie records for Inactive or past contributors
4. Post-publication issues and queries
5. Conflict of interest forms for the editorial team
6. New reference for GRADEpro software

7. NIH Manuscript submission
8. The International Society of Managing and Technical Editors (ISMTE) and the Committee on Publication Ethics (COPE) membership
1. Vienna Colloquium
MEs’ meeting:  Saturday, 3 October, 08:30 to 15:00.

Currently confirmed workshop targeted at all MEs/AMEs, regardless of experience:
ME Trivia workshop (including Archie awards) – Wednesday, 7 October, 14:30 to 15:30; led by ME Exec, which will be held in ‘Strauss 1’.

We will update you in the next Bulletin as more workshops are confirmed.

ME Support cover: The ME Support team will be attending the Colloquium and can arrange to meet with MEs to provide support and answer queries. MEs can book a slot either before the Colloquium (by emailing mesupport@cochrane.org) or during the Colloquium (by stopping by the Cochrane Exchange and booking a time on the ME Support sign-­up sheet). For MEs not attending the Colloquium, please submit queries through the usual channels and we will respond as soon as possible.
2. What’s New events to select when publishing an updated review
The Cochrane Editorial and Publishing Policy Resource includes a guide on which ‘What’s New’ events to select each time a protocol or review is published. It is important to select the correct events (and to move events from previously published versions to the History section) when publishing an updated review to avoid an incorrect citation or flag in the Cochrane Database of Systematic Reviews.

The 
two most common What’s New events selected together are ‘Updated’ and ‘New Citation (conclusions changed or not changed)'.

If you forget to assign these two What’s New events, please revise the What's New events with the next scheduled publication version, as there is no way to change the publishing events retrospectively without creating a new citation version.
3. Archie records for Inactive or past contributors
The Archie Help file has been updated to reflect how to deal with inactive authors or past contributors. Each Group Role has an active attribute, which by default is set to Active.
 
When a person is no longer contributing to a particular Role, the Role should be made Inactive in Archie and the person's contributions added to the Notes tab on the person's Properties Sheet. For more information go to: http://www.cochrane-net.org/imshelp/resources/people/inactive_status.htm
4. Post-publication issues and queries
If you have any post-publication queries that are not technical queries, please contact ME Support. We are happy to act as a conduit if there is a more appropriate person who can answer your query.

All technical queries should be forwarded to the IKMD at the Cochrane Technical Support email address (techsupport@cochrane.org).
5. Conflict of interest forms for the editorial team
A new Archie-based system is in place for people with Cochrane Review Group editorial roles to add or update their conflict of interest declarations (using the same approach as available for the Co-ordinating Editors). See email from Harriet MacLehose sent in the second week of August. Please ensure your editorial team completes their forms as this helps with the implementation of the Cochrane conflict of interest policy: http://www.cochrane.org/editorial-and-publishing-policy-resource/conflicts-interest-and-cochrane-reviews#editors
6. New reference for GRADEpro software
The new name for the GRADEpro software is GRADEpro GDT. The web version is available from: http://gdt.guidelinedevelopment.org/central_prod/_design/client/handbook/handbook.html
 
In the first section under About the Handbook you can find information on how to cite the software:
GRADEpro GDT: GRADEpro Guideline Development Tool [Software]. McMaster University, 2015 (developed by Evidence Prime, Inc.). Available from www.gradepro.org"

Alternatively, the simple citation form is also allowed, so you can provide the URL in the text of a review, e.g. "We created SoF tables using GRADEpro Guideline Development Tool (www.gradepro.org)."
7. NIH Manuscript submission
If an author clicks on the 'National Institutes of Health (NIH) grantees' when completing their license for publication (LfP) form, your Co-Ed will automatically receive a message from the NIH Manuscript Submission (NIHMS) Help Desk.

Information regarding clicking on this box in the LfP box states:
Pursuant to NIH mandate, John Wiley & Sons, Ltd will post the accepted version of contributions authored by NIH grant-holders to PubMed Central upon acceptance. This accepted version will be made publicly available 12 months after publication. For further information see www.wiley.com/go/nihmandate.

More information about this can be found in the Cochrane Editorial and Publishing Policy Resource
8. The International Society of Managing and Technical Editors (ISMTE) and the Committee on Publication Ethics (COPE) membership
Cochrane has membership to the International Society of Managing and Technical Editors (ISMTE) http://ismte.site-ym.com (ISMTE). ISMTE provides resources/education/networking opportunities for the community of people who work in peer review and the publication of academic/scholarly journals (e.g., Managing Editors, Editorial Assistants).

The Committee on Publication Ethics (COPE) is hosting “An introduction to publication ethics” seminar in London, 12 October, 2015, at the Park Inn Hotel London Heathrow, 10am–4pm in collaboration with ISMTE. This seminar is aimed at new or less experienced editors and editorial and publishing staff, who would like to learn more about COPE, publication ethics, plagiarism and peer review. The seminar is free for COPE and ISMTE members. Numbers are strictly limited to 50. See the COPE website:  http://publicationethics.org/cope-seminar-2015
 
Contact us...
If you have questions about any of the above items, or about any aspect of your ME role, regardless of your location, please contact us at mesupport@cochrane.org

Best wishes,
Liz Dooley, on behalf of the ME Support team

ME Support | mesupport@cochrane.org | Anupa Shah (Skype cochraneeyes) | Liz Dooley (Skype lizdooley) | Sally Bell-Syer (Skype sally.bellsyer) | Harriet MacLehose (Skype hgmaclehose)

Cochrane: Trusted evidence. Informed decisions. Better health.
www.cochrane.org ǀ www.thecochranelibrary.com 
ME Support Website
ME Support Website
If an author clicks on the 'National Institutes of Health (NIH) grantees' when completing their license for publication (LfP) form, your Co-Ed will automatically receive a message from the NIH Manuscript Submission (NIHMS) Help Desk.

Information regarding clicking on this box in the LfP box states:
Pursuant to NIH mandate, John Wiley & Sons, Ltd will post the accepted version of contributions authored by NIH grant-holders to PubMed Central upon acceptance. This accepted version will be made publicly available 12 months after publication. For further information see www.wiley.com/go/nihmandate.

More information about this can be found in the Cochrane Editorial and Publishing Policy Resource