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Issue 08, October 2019

Contents

  1. Central Executive Team update
    1. Restructure & creation of the People Services Department
  2. Editorial policy and practice
    1. Updated policy for withdrawing Cochrane Reviews
    2. Changes to the Cochrane Style Manual
  3. Training and new methods
    1. Cochrane Handbook update
    2. Webinar - RevMan Web: a practical guide for editorial teams
  4. REMINDERS
    1. Assigning permission to Copy-edit support
    2. Mailbox web@cochrane.org closing down
  5. Santiago Colloquium
    1. MEs and AMEs meeting
    2. ME Support
  6. Job Vacancies
    1. Cochrane seeks Assistant Editor - London, UK
    2. Part-time Community Support Officer (CSO) team-member
  7. Welcome
1. Central Executive Team update
Restructure & creation of the People Services Department 

ME Support - update

As a result of changes to the Central Executive Team (CET) over the last month, we have created a new People Services department, which will be the new home of ME Support within the CET. The new department is a combination of the previous Membership, Learning and Support Services, Human Resources and the ME and IS Support teams. This new department has a remit to provide induction, training, support, professional development and opportunities to get involved to all people within Cochrane, and in particular we want to increase the amount of learning and support that is focussed on Group staff. 

The ME and IS Support teams were established to provide induction, training and general peer support to their respective communities, so there is a very clear alignment between the work of these teams and the purpose of this new department. The services offered to MEs and ISs will continue as before, and we hope to build on the success of previous years as we seek to offer increased support and learning opportunities to the Group community. The initial focus of People Services Department’s work on supporting Group staff will be on defining the core community staff roles and establishing key competencies. This is a supportive activity, in collaboration with the MEs’ Exec, intended to help develop appropriate training and support. This will be complemented by a major project focusing on induction. A new team member will be appointed to oversee this area of work and to manage the ME and CIS support teams.If you have any questions or concerns regarding this then please do contact me at
cchampion@cochrane.org.  
More information about People Services is available on the website.

Chris Champion
Head of People Services
Cochrane Central Executive

2. Editorial policy and practice
Updated policy for withdrawing Cochrane Reviews 

The policy for withdrawing published Cochrane Reviews was updated on 19 August 2019. Please read this blog to find out what has been updated, why the policy has changed, what this means for editorial teams and authors, and where you can find more information in the Cochrane Editorial and Publishing Policy Resource. The policy also includes additional information about withdrawing protocols for Cochrane Reviews

 
Changes to the Cochrane Style Manual

The Cochrane Style Manual is a living document to which we add – or adjust – guidance. A complete list of changes that have been made since publication can be found here. Most of the following changes were made on 19 September, 2019:

Section: How to cite
Description of the change: Clarified how to cite Cochrane Style Basic

Section: Names 
Description of the change: Section on Cochrane names updated to reflect organizational changes.

Section: Tables 
Description of the change: Added guidance on how to format multiple footnotes. 

Section: Contributors 
Description of the change: Updates to departmental names and job titles 

Section: Prefixes 
Description of the change: 

  1. Advice on hyphenation of 'co' changed: hyphens can now be used when the word following starts with a vowel. Well established words such as 'coincidence' should not be hyphenated.
  2. Advice on hyphenation of 'mid' added: hyphens should be used for all words that have 'mid-' as a prefix, except for common words that are never hyphenated (e.g. midnight) 

Section: Journal articles 
Description of the change: Added guidance about citing journal articles that have been submitted to a journal (but not accepted for publication) and journal articles published in multiple journals. 

Section: Lists
Description of the change: 

  1. Addition of guidance about when it is acceptable to use a mixture of bulleted and ordered lists within a review.
  2. Addition of an example of a list with no platform phrase, and no complete sentences, where each point starts with an upper case letter and has no punctuation at the end. 

Section: Reference fields 
Description of the change: Added note to emphasize importance of entering author data correctly.

Section: Cochrane publications 
Description of the change: Added guidance on how to cite registered titles.

Section: Common terms and terminology
Description of the change: 

  1. Added 'co-author'.
  2. Adjusted correct terminology for 'controlled before-after studies'.
  3. Added 'ROBINS-I'

Section: General guidelines for figures and tables
Changed on: 19 August 2019

Section: History of the manual
Changed on: 19 August 2019

If you have a suggestion for something to include in the Style Manual, or that would benefit from further explanation, do let us know at: http://ideas.cochrane.org/forums/326856-cochrane-style-manual

3. Training and new methods

Cochrane Handbook update

The Cochrane Handbook update was launched on Tuesday 1 October 2019, and https://handbook.cochrane.org/ will not change so you do not need to make updates to any of those links.

The main landing page with information on the Handbook as a whole will remain as: https://training.cochrane.org/handbook or https://handbook.cochrane.org/ (these will not need to be updated).

For the publicly available version of the Handbook, the URL so that the ‘current’ version of the Handbook will always have the same URL, i.e. when/if v7 launches, you will not need to update URLs:

  • The front page of the Handbook will be https://training.cochrane.org/handbook/current
  • Chapter’s will follow this format: https://training.cochrane.org/handbook/current/chapter-01
  • Sub-section’s will follow this format:
    • Chapter 1, Section 1.1. https://training.cochrane.org/handbook/current/chapter-01#section-1-1
    • Chapter 1, Section 1.3.1. = https://training.cochrane.org/handbook/current/chapter-01#section-1-3-1
    • Chapter 3, Section 3.2.3.1. = https://training.cochrane.org/handbook/current/chapter-03#section-3-2-3-1

RevMan Web: a practical guide for editorial teams

This webinar is for Managing Editors, Assistant Managing Editors, Editorial Assistants, Information Specialists and other members of editorial base staff, and is an essential guide to working with reviews that are available in RevMan Web. 
RevMan Web is the browser-based version of RevMan. There are more than 400 reviews available in RevMan Web, and every review group has at least one review available on the online platform. This webinar provides essential advice on using the software - both as an editing tool and in conjunction with Archie. Whether you use RevMan Web for your day-to-day editorial work, or are a beginner, this practical session will guide you through how to manage the editorial process when a review is available in RevMan Web. 

This webinar will enable you to:-  

  • View the latest version of a review in RevMan Web 
  • Find out which of your groups reviews are available in RevMan Web 
  • Understand the similarities and differences between reviews in RevMan Web and RevMan 5 
  • Edit and amend a review in RevMan Web 
  • Find and use the guidance and support available for RevMan Web users 
  • Answer basic author queries 

This webinar will be run by members of the Community Support and ME Support teams. There will be a focus on practical working and opportunities to ask questions. 
Sign up
Tuesday, 5th November 2019 14:00 UTC [check the time in your time zoneSIGN UP HERE
Wednesday, 6th November 2019 09:00 UTC [check the time in your time zoneSIGN UP HERE

4. REMINDERS
Assigning permission to Copy-edit support

Please remember to assign the Copy Editor the necessary permissions in Archie by completing the following actions:

  • on the General tab of the review's Properties sheet, check the Write Phase is set to 'Editorial';
  • on the People tab, assign the Copy Edit Support person the Document Role 'Copy Editor';
  • open the Workflow and complete task F3: ‘Assign Copy Editor Roles’; and task F4: ‘Make review available to Copy Editor’.

Please also indicate when confirming the submission’s availability, your preference for:

  • UK or US English;
  • whether the copy-editor’s comments should be returned on ‘Post-Its’ in RevMan, as a separate Word document, both, or by some other method.


Mailbox web@cochrane.org closing down

Please note, the mailbox web@cochrane.org will soon be closing down. If you have any website related queries, please now send them to support@cochrane.org
5. Santiago Colloquium

MEs and AMEs meeting
The agenda for our meeting is available in Archie. The meeting venue has changed to the Colloquium venue, the CasaPeidra, in Farellones 1. You can sign up to the meeting here. Start time is 12:30 pm but please feel free to bring your lunch. Refreshments will be provided during the breaks.
There will be a hands-on RevMan Web training/practice session from 17:00 onwards. To make the most of this session, please bring your laptop and look at RevMan Web beforehand. The Cochrane Training team have put together an online training collection on RevMan Webwhich includes a 'walk-through' webinar recording and a link to the RevMan Web Knowledge base. Specific information for editorial staff is available here. If there is a specific review that you would like to work on please make sure it is synced with the review database by contacting support@cochrane.org before the meeting. 
We will not be taking minutes, but we would appreciate it if two people could to take action points for the meeting. Please email Denise Mitchell if you would be able to do this.


ME Support 
If you would like to book a one-on-one session during the colloquium, please contact Liz at your earliest convenience.

6. Job vacancies
Cochrane seeks Assistant Editor - London, UK 

This role is an exciting opportunity to use your experience as an Assistant Editor to make a difference in the field of health care research. 

The Assistant Editor will support the editorial publishing team in daily publishing operations, editorial and publishing policy development, and setting the publishing strategy for Cochrane content.

If you would like to apply for this position, please send a CV along with a supporting statement to recruitment@cochrane.org with “Assistant Editor” in the subject line. The supporting statement should indicate why you are applying for the post, and how far you meet the requirements for the post outlined in the job description using specific examples. List your experience, achievements, knowledge, personal qualities, and skills which you feel are relevant to the post.

  • For further information, please download the full job description from here
  • Application closing date: 20th October 2019 (12 midnight GMT). 
  • Interviews to be held on: 4th November 2019 - times to be confirmed.

Part-time Community Support Officer team-member

The Community Support Officer will be joining Cochrane’s Community Support team. The Community Support team is the first point of contact for the international Cochrane community, providing a timely and coordinated support service.
We resolve queries covering a broad range of areas including Cochrane Account login, Cochrane review software (e.g. Archie, RevMan), membership, training, websites, sales and research. The Community Support Officers are the day-to-day face of the team, answering the majority of queries and escalating complex enquiries appropriately. We are looking for a self-motivated and highly organised individual who is able to work effectively and collaboratively with a diverse range of contacts across the world.  
If you would like to apply for this position, please send a CV along with a supporting statement to
 recruitment@cochrane.org with “Community Support Officer” in the subject line.  The supporting statement should indicate why you are applying for the post, and how far you meet the requirements for the post outlined in the job description using specific examples.  List your experience, achievements, knowledge, personal qualities, and skills which you feel are relevant to the post.
  • For further information, please download the full job description from here 
  • Application closing date: 31st October 2019 (12 midnight GMT) 
  • Interviews to be held on: 14th November - times to be confirmed. 
7. Welcome / Farewell

Welcome to Julitta Boschman, the new Managing Editor for the Cochrane Work Satellite in Amsterdam. We hope Julitta enjoys her new post, and we look forward to working with her.

Contact us...
If you have any questions about any of the above items, or about any aspect of your ME role, regardless of your location, please contact us at mesupport@cochrane.org
 
The Cochrane Managing Editor Support Team:
Anupa Shah | Liz Dooley | Sally Bell-Syer | Chris Champion
Managing Editor Support Website
Managing Editor Support Website






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