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Issue 6, October 2016

Contents

  1. Book a session with ME Support in Seoul
  2. ME Support email address
  3. Changes to the open access policy
  4. Changes to the licence for publication forms
  5. CrossCheck webinars available on Training website
  6. Methods Training Event on GRADE, 5-7 December 2016
  7. Tracked changes left in the published review
  8. Welcome/Farewell and other News
1. Book a session with ME Support in Seoul
Liz will be attending the Colloquium in Seoul and will be available to meet with MEs as part of her ME Support role. If you would like to book a session in advance, contact Liz directly.
2. ME Support email address
Recently, we have noticed some queries sent to the ME Support helpline (mesupport@cochrane.org) found their way into the Spam folder.
If you have emailed ME Support and not received an answer or acknowledgement within 48 hours please send the email again.
We are monitoring the situation and will take further action if this problem persists.
3. Changes to the open access policy
The open access policy aims to broaden access to Cochrane Reviews (including protocols) and generate greater impact. Since February 2013, Cochrane Reviews have been free to view 12 months after publication (green open access) via the Cochrane Database of Systematic Reviews (CDSR) in the Cochrane Library. Alternatively, authors have had a choice to select a Creative Commons licence for immediate open access upon payment of an article publication charge (gold open access). 
  
Changes to the open access policy
In October 2015, the Cochrane Steering Group approved the following changes to Cochrane’s open access policy for Cochrane Reviews and protocols for Cochrane Reviews (http://community-archive.cochrane.org/news/tags/authors/cochrane-steering-group-announces-main-decisions-meeting-vienna):
  • Protocols free to view upon publication in the Cochrane Database of Systematic Reviews (CDSR)
  • Cochrane Reviews deposited in PubMedCentral and available to users 12 months after publication in (CDSR).  
Protocols free to view upon publication
Protocols have been free to view in the CDSR in the Cochrane Library (www.cochranelibrary.com) since 1 March 2016. Details of this change are in the Editorial and Publishing Policy Resource (EPPR).
 
Cochrane Reviews deposited in PubMedCentral
Cochrane Reviews published from 21 September 2016 onwards are being deposited in PubMedCentral on the authors’ behalf. As described in the policy details, the contact author for the review will need to approve deposition. Cochrane Reviews will be available to view in PubMedCentral 12 months after publication in the CDSR.
 
We anticipate that these changes will lead to greater dissemination of Cochrane Reviews and an increased impact from our current open access policy. Full details of these changes are below and in the Cochrane Editorial and Publishing Policy Resource (EPPR).
  • Open access options for the Cochrane Library (link)
  • Posting Cochrane Reviews and Protocols in Scholarly Collaboration Networks (SCNs) and repositories, including PubMedCentral (link
Contact for questions: David Tovey, Editor in Chief, dtovey@cochrane.org
4. Changes to the licence for publication forms
Changes to the licence for publication forms
The licence for publication forms for Cochrane Reviews and protocols for Cochrane Reviews have been updated to reflect the changes in the open access policy along with some other general updates. The updated versions are now in Archie for authors to sign (and replace previous versions). The process to sign licence for publication forms has not changed. All versions are also available to view in full, along with introductory information, in the EPPR (link).
 
The updates include changes in the standard licences (for green open access) and Creative Commons licences (for gold open access), the PAHO and WHO addenda for standard licences, and new PAHO and WHO addenda for Creative Commons licences. Version numbers have been applied to the licences. See the EPPR for a list of the changes across versions.
 
As an example, the following changes were made to the updated standard licence for publication form:
  • Field added for digital object identifier (DOI) version number.
  • Revised authorship criteria for consistency with ICMJE criteria. (Authorship policy also updated in line with this: http://community.cochrane.org/editorial-and-publishing-policy-resource/ethical-considerations/authorship-and-contributorship)
  • Authors are directed to the Cochrane Editorial and Publishing Policy Resource for Cochrane’s updating policy.
  • Removed text about Cochrane Review Group approval ahead of publication (now located in the EPPR: link).
  • Updated the following author rights:
    • Revised the rights to post in repositories and Scholarly Collaboration Networks (SCNs).
    • Added sharing rights with colleagues.
  • Updated hyperlinks and minor text edit updates, including the addition of generic email addresses for all Wiley contacts and directing authors to Rightslink for permission requests.   
The updated versions of the licence for publication forms are included in Archie and replace the previous version. General information about the forms is also available in the EPPR.
 
Contact for questions: Harriet MacLehose, Senior Editor, hmaclehose@cochrane.org  
5. CrossCheck webinars available on Training website
Crosscheck webinars 
The Cochrane Training website contains learning resources on Cochrane's plagiarism policies and explains how we can use the Crosscheck software to identify possible plagiarism. The topics include an introduction to the plagiarism policy, a video on how to use CrossCheck, CrossCheck reports and how to interpret the results, and many more. The modules will help you identify and respond appropriately to plagiarism.     
http://training.cochrane.org/resource/introduction-cochranes-plagiarism-policy
 
6. Methods Training Event on GRADE, 5-7 December 2016, Modena, Italy
 
Assessing confidence in evidence of effectiveness and qualitative evidence:  the GRADE effectiveness and GRADE-CERQual (Confidence in the Evidence from Reviews of Qualitative research) approaches.
Assessing the quality of the body of evidence using a tool such as the GRADE approach, and justifying these assessments, is mandatory within the Methodological Expectations of Cochrane Intervention Reviews (MECIR) standards. This workshop for editors and staff of Cochrane Review Groups aims to deepen participants’ understanding of the GRADE approach and to provide practical experience of applying the approach to two different streams of evidence: evidence from systematic reviews of the effectiveness of interventions and evidence from systematic reviews of qualitative evidence (also called qualitative evidence syntheses). 
To be eligible to attend participants are required to represent a CRG or be a member of the Training Network. They will need the support of their Co-ordinating Editor.
There is no charge for this event, numbers are limited to 60 and are allocated on a first come first served basis. Limited funds are available to cover travel and accommodation costs. Please see http://methods.cochrane.org/news/registration-now-open-grade-cerqual-training-workshop for more details.
 
7. Track changes left in the published review
A recent query highlighted that some Track Changes had been left in a review and these remained in the published version on the Cochrane Library.
 
As far as the TEXT of the review is concerned the RevMan User Guide, states that all the Track Changes left in the file will be considered as "accepted" and published as the rest of the text, in other words they are automatically resolved.
BUT the problem could arise with the figures as they are taken up directly by Wiley as they stand with the result that if there are Track Changes remaining in the Figures (e.g. PRISMA diagram) they will remain in the published review.
 
IKMD are considering if this bug can be fixed but in the meantime we have a suggested workaround – always resolve Track Changes before sending to publication by using the Global Edit feature in RevMan.
 
We would also like to draw your attention to the fact that using the Track changes "find" feature does not highlight a track change which has not been resolved in a Figure such as the PRISMA diagram. 
8. Welcome/Farewell and other News
Farewell to . . .
. . . Jessica Thomas. Jessica has been working with Airways as ME (maternity cover) for Emma and is leaving on 14th October to start her own maternity leave - congratulatons Jessica.
Emma is due to return to Airways later this year – but more of that in the next Digest.
Contact us...
If you have any questions about any of the above items, or about any aspect of your ME role, regardless of your location, please contact us at mesupport@cochrane.org

The Cochrane Managing Editor Support Team:
Anupa Shah | Liz Dooley | Sally Bell-Syer | Harriet MacLehose
Managing Editor Support Website
Managing Editor Support Website






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