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     ME Support Digest
           Trusted evidence. Informed decisions. Better health.
   

Issue 03, March 2019

Contents

  1. Communication with Cochrane authors about signing licence for publication forms
  2. Workflows email templates: cc'ing all authors
  3. Comments on Cochrane Reviews: update on Comment publishing
  4. NEW: Launch of Cochrane Help and Support Centre
  5. PROJECT UPDATE: Editorial management system strategy
  6. RevMan Web update
  7. TRAINING: new module on Network Meta Analysis (NMA)
  8. WEBINAR: Visualising Cochrane Evidence in practice: experience from Cochrane Common Mental Disorders
  9. Cochrane Style Manual: recent updates
  10. International Society of Managing and Technical Editors (ISMTE) poster submission deadline
1. Communication with Cochrane authors about signing licence for publicaiton forms
ME Support has recently received a number of queries where there have been delays in publishing because authors have not been available to sign their license for publication forms.
Sometimes these situations are difficult to avoid but we would encourage MEs to communicate potential publication deadlines as early as possible to author teams, and explain that electronic forms will require signatures. MEs should encourage the Contact Person to liaise directly with the co-authors to ensure the team is aware of when the licence forms will need to be signed to help ensure the team is available for this step, especially when there are specific publication deadlines.
It is also important to note that "although the corresponding author has primary responsibility for correspondence with the journal, the
International Committee of Medical Journal Editors (ICMJE) recommends that editors send copies of all correspondence to all listed authors.” 
2. Workflow email templates: cc'ing all authors
It is good practice to cc in all authors in emails. If you already have an email task template set up in your workflows and would like to edit it to include all authors, this is what you do.
1. Right click your Group name.
2. Select Edit Task Email Templates from the drop-down list.
3. Select the Template you would like to change and click Edit.
4. Click on the CC Role and select Authors from the drop-down list.
5. Click Save.


For information on creating and using customized task email templates in Archie, please see the recorded webinar on the Cochrane Training website.
3. Comments on Cochrane Reviews: update on Comment publishing
The new Cochrane Library platform launched in August 2018 included improvements to the way Comments on _CDSR_ articles are submitted and displayed. Coupled with this is a new mechanism for publishing Comments that are submitted via the Cochrane Library. This functionality is in place, but we have not been able to make it broadly available to Cochrane Review Groups (which have responsibility for publishing Comments), due to the need for some further configuration work to ensure usability and security. We are keen for Cochrane Review Groups to make use of the new publishing tool, which avoids the need to use Archie/RevMan to publish Comments and enables the full set of improvements to Comment display. To speed up and simplify the implementation of the new Comment publishing system, we are now working on a different approach in which named people in the Editorial & Methods Department publish the Comments in collaboration with Cochrane Review Groups. We are working on the details of this, and we will be in touch with further information.

Contact: John Hilton (jhilton@cochrane.org)
4. NEW: Launch of Cochrane Help and Support Centre
This month has seen the launch of the new Cochrane Help and Support Centre, an online portal where you can search for answers to common queries to the different support teams across Cochrane, including ME Support and Community Support.
The Knowledge Base contains articles relating to common enquiries. If you don't find an answer, you can open a support ticket that will be sent to the Community Support team.
If you have any suggestions for articles to be included in the Knowledge Base, or if you have any other feedback on the service please email
support@cochrane.org.
5. PROJECT UPDATE: Editorial management system strategy

This project addresses the first part of Cochrane's 2019 Target 7: Improved Editorial Management System. (See information about 2019 targets: https://community.cochrane.org/organizational-info/resources/strategy-2020/annual-targets

Description: Cochrane uses several editorial management systems and processes to manage its content. The primary system used for Cochrane Reviews is a tool called Archie that was developed in-house in 2003. Although useful, investment in development has been very limited in recent years. Therefore, Archie has not kept up with the desires of the editorial user base and has also fallen behind technologically, raising concerns about maintainability, reliability, and security. As the marketplace for editorial management systems has evolved significantly since 2003, and as the need to plan for a sustainable solution to editorial management within Cochrane is becoming increasingly urgent, now is a good time to re-evaluate our options in this area. The project goal is for Cochrane to select an editorial management system that meets user needs, accommodates different content types, and is sustainable. 

Progress: The project team (including editorial staff and Managing Editors) has been working to identify a consultant for this project by agreeing a consultancy description, contacting and liaising with potential consultants, and reviewing proposals.

Next steps: Once the consultant is in post, we will move forward with the following objectives:

  1. To document the key stakeholder and publication (technical) requirements for a Cochrane editorial management system in consultation with key stakeholders.
  2. To evaluate existing Cochrane editorial management systems against the key stakeholder requirements.
  3. To identify viable alternative editorial management systems and evaluate against the key stakeholder requirements.
  4. To prepare an options appraisal document of up to 3 editorial management systems with full costings (including product and staff) and an assessment of the implementation challenges.
  5. To identify the preferred editorial management system and submit a report with the rationale and background documentation to the Cochrane Senior Management Team for a decision.

Contact: Harriet MacLehose (EMD) and Gert van Valkenhoef (ITS), Project leads

6. RevMan Web update
An important step forward for RevMan is moving to study-centric data. In RevMan Web this takes several steps forward from the study-centric view in RevMan 5 as it:
  • Requires authors to define review level PICOs which guides them to answer important questions that are helpful in the review process
  • Data entry is in each study
  • Analyses are automatically generated after the authors have chosen Outcome, Experimental intervention, Control intervention and Study characteristics to subgroup by, if relevant.
Interested? Read more about how study-centric data works here or see the current progress of development by creating a practice review here.
Please contact revman@cochrane.org if you have any questions.
 
In parallel to the study-centric data, editor features that will improve your daily work in RevMan are in development:
  • Full-text view that enables global find, including study characteristics and risk of bias
  • Validation report that guides authors to correct errors and warnings before sending it to the editorial team.
7. TRAINING: new module added on Network Meta Analysis (NMA)
A tenth module has been added to the Cochrane Interactive Learning course on Network Meta Analysis (NMA). The module has been developed with leading experts in NMA, and introduces the underlying concepts and assumptions of network meta-analysis, which is of increasing importance to evidence-informed healthcare. It also describes the benefits of network meta-analyses, and illustrates their features using examples and interactivity.
 
You can access the new module at
 interactivelearning.cochrane.org.
 
You can also read more about the development of the new module at https://community.cochrane.org/news/launch-new-interactive-learning-module-nma.
8. WEBINAR: Visualising Cochrane Evidence in practice: experience from Cochrane Common Mental Disorders
Date: 11 April 2019
Sign-up now at https://bit.ly/2T84V1B


Are you interested in tools and techniques for visualising findings from your review? In this Cochrane Learning Live webinar, the Cochrane Common Mental Disorders Group (CCMD) will share their first experience of developing infographics from CCMD reviews in partnership with a commissioned graphic designer and other stakeholders. It will cover the process of developing infographics for different audiences as part of a Group’s KT strategy, including the opportunities this presents and some of the challenges along the way.

This webinar is designed to be of interest to people supporting Cochrane KT activities as part of their role. It will be relevant to Cochrane Review Groups, Geographic Groups & Fields as well as review authors. No previous experience is required, just an interest in how to make Cochrane evidence accessible.
9. Cochrane Style Manual: recent updates
The Cochrane Style Manual helps authors and editors apply a consistent style across Cochrane Reviews and related Cochrane content. Here are some recent updates: To suggest changes or additions please visit the Cochrane Style Manual ideas and feedback forum.
 
Contact: John Hilton (jhilton@cochrane.org) or Elizabeth Royle (eroyle@cochrane.org)
10. International Society of Managing and Technical Editors (ISMTE) poster submission deadline
The deadline for submitting posters for the 2019 North America Conference and 2019 European Conference is 1st April.

Prizes: The first-place winner selected from each category (case studies and research projects) will receive complimentary registration to both conferences.

For further details, please click here.
Contact us...
If you have any questions about any of the above items, or about any aspect of your ME role, regardless of your location, please contact us at mesupport@cochrane.org
 
The Cochrane Managing Editor Support Team:
Anupa Shah | Liz Dooley | Sally Bell-Syer | Bryony Urquhart
Managing Editor Support Website
Managing Editor Support Website






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