Issue 5, July 2017


1. Editorial and Publishing Policy Resource (EPPR) update
- Cochrane review Updates
2. Cochrane Style Manual update
- Cochrane formatting (typography)
- Website addresses and links
3. Covidence information updated for new authors
4. A message from your Executive
5. Copy-edit Support and ME Support
6. Tips and Tricks
- Super User permissions in Archie
- Authors using a group name
7. New Archie Person record and emails from Join Cochrane
8. Welcome and farewell
1. Editorial and Publishing Policy Resource (EPPR) update
The section on Cochrane Review Updates now contains information about living systematic reviews (LSRs). Cochrane is exploring the feasibility of producing and publishing LSRs as they offer an approach to review updating in which the review is continually updated, incorporating relevant new evidence as it becomes available. The first pilot LSRs are expected to be available on the Cochrane Library in 2017. For more information about the pilots, including the interim guidance document for conducting LSRs, see Living Systematic Reviews.
2. Cochrane Style Manual update
Character formatting (typography)
This section now includes advice on formatting gene and protein names and abbreviated names
Website addresses and links

Check out the new page on
formatting web addresses
3. Covidence information updated for new authors

We have recently updated the information relating to Covidence in the PDF Good practice resources for new authors, available on the Training website. This PDF usually accompanies the email sent to all new authors after their title has been registered. If you have this PDF stored in your system to accompany the Workflow ticket email PD-A1 Confirmation of title registration, please update the PDF.

Alternatively, you can update the Workflow ticket email template, remove the PDF attachment and include the link to the PDF instead  ( as this is a live link to the PDF that will remain up to date. Let the link do the hard work for you!
4. A message from your Executive

Thank you to everyone who has participated in the one-to-one telephone interviews with an ME Exec member.  We’ve completed about 80% of the interviews and hope to complete the remainder by mid-August.  Participation is voluntary and confidential. So far we have heard similar concerns about editorial and CRG-related issues such as workload and restructuring, and we are getting some good suggestions on things we can do to make all our working lives better.  We’ll be discussing items we can action on the next ME Exec call and we’ll report back on the findings shortly thereafter.  We hope you’ve appreciated the opportunity to speak too. 

Your ME Executive. 
5.  Copy-edit Support and ME Support
A reminder that when a ME is on annual leave, cover should always be in place for assigning copy-editing tasks. For Groups, where no cover is possible, please alert ME Support and we will step in and assign the tasks where possible.
6. Tips and tricks

Super User permissions in Archie
A reminder that even if you are a Super User, you will not be able to reset the username or password of an author in your Primary Group if the author has other Roles in other Groups.

From Archie help
Super Users may also be able to reset passwords for users in their Primary Group. When a password is reset manually, the user should be given a temporary password, and asked to change it to a personal one as soon as they log in.
Note: It is not possible for a Super User to edit the user name or password of a user that has any permission the Super User does not (i.e. in another group).

The recommended method for users who forget their password is to reset it using the ‘Forgot Your Password link on the login page, and then they can change their username or password. If the contact email of the person is no longer working, you can change that on Archie, so they will be able to receive the reset password email.

Authors using a group name
Where a group name is used on a review to represent a group of authors, all authors should be listed individually followed by the group name.

See Authors using a group name in the EPPR for further information.
7. New Archie Person record and emails from Join Cochrane
When a new Person Record is created in Archie with one of the following roles: Author, Peer Referee, Potential Contributor, the following automated email is sent from to the new member.  

Dear XXXX,
Thank you for your indication of interest in contributing to Cochrane’s work.

Please consider some of the other ways in which you can learn more about Cochrane’s work and get involved:
If you have any questions, please contact us at

Kind regards
Nancy Owens
Cochrane Communications and External Affairs

ME Support is currently looking in to this matter and will keep you informed. A number of existing members also received one of these emails on 18th/19th July but this was a bug in the system. If you have any concerns, please contact Nancy Owens
8. Welcome and farewell

Andrea Will, the outgoing Managing Editor with the Haematological Malignancies Group.
Congratulations to Lindsey Elstub, the current ME of the Cochrane Bone, Joint & Muscle Trauma Group, who is taking up the new ME post with the Incontinence Group on 2 October 2017.
Contact us...
If you have any questions about any of the above items, or about any aspect of your ME role, regardless of your location, please contact us at

The Cochrane Managing Editor Support Team:
Anupa Shah | Liz Dooley | Sally Bell-Syer | Harriet MacLehose
Managing Editor Support Website
Managing Editor Support Website

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