Copy

Issue 09, November 2019

Contents

 
  1. Editorial policy and practice
    a. REMINDER: The importance of prompt permissions for copy-editing
    b. New and revised Review Proposal Forms: revised for data protection and updated with links to the Cochrane Handbook version 6
  2. Launching the new Methods Support Unit in Cochrane
  3. REVMAN WEB training & support & webinar recording
    a. New section for Editorial Staff in RevMan Web Knowledge Base
    b. Recent editorial-focused improvements in RevMan Web
    c. GRADEPro integration

    d. Webinar recording
  4. Santiago Colloquium feedback
    a. Chris Silagy Prize: recognizing the extraordinary
    b. Virtual #CochraneSantiago 2 - 6 December, 2019
  5. Welcome 
1. Editorial policy and practice
a. REMINDER: The importance of prompt permissions for copy-editing

Across the period of the last Colloquium and the week after, ME Support had 10 requests to put permissions in place for Copy-editors to access assignments, as MEs were away from their desks and either did not grant the permissions immediately, or accurately. If you need ME Support to put permissions in place because you are away, please let Elizabeth Royle know before you go, then the request can be made at the point of assignment, and the Copy-editor can start work promptly.

When permissions go into place late there is a loss of income for the Copy-editor, who is available for work but cannot access their assignments, and there are delays in throughput at Copy-edit Support. If ME Support has to put permissions in place because the CRG has failed to, the Copy-editor will start work late and has to guess the CRG’s preferences regarding spelling and how to return comments.


b. New and revised Review Proposal Forms: revised for data protection and updated with links to Cochrane Handbook version 6

Several MEs had raised concerns regarding the amount of author contact information collected and circulated within the Review Proposal Forms (RPF). New versions of the RPF are now available in the EPPR. Changes to the RPFs and accompanying guidance include:

  • Request for new authors to create Cochrane Accounts before title registration.
  • Minimal, publicly-available affiliation information included for authors.
  • Conflict of Interest declarations to be collected for all titles under serious consideration for registration.
  • Links to the new version of the Handbook have been updated.

Updated RPFs are available for all five types of review: reviews of Interventions, Diagnostic Test Accuracy, Prognosis Studies, Methodology and Overviews of reviews. Please download the forms, add your CRG branding, and make them available on your website or in responses to prospective authors.

Please note that the RPF for Methodology reviews and Overviews retain links to the previous version of the Handbook, as the new Overview chapter is pending and guidance on Methodology reviews are due to be published in 2020.

2. Launching the new Methods Support Unit in Cochrane

Cochrane Methods is excited to announce the launch of the brand-new Methods Support Unit.
The Methods Support Unit has been created with the aim of improving the consistency and methodological quality of Cochrane Reviews through support, peer review and training, and to support implementation of new methods in Cochrane Reviews.
If you are a Cochrane author or in a Cochrane Review Group and would like support or advice from the MSU, please see
 https://methods.cochrane.org/news/launching-new-methods-support-unit-cochrane

3. REVMAN WEB training & support

a. New section for Editorial Staff in RevMan Web Knowledge Base
Please go to https://documentation.cochrane.org/revman-kb/revman-web-for-editorial-staff for more information on this new section for editorial base staff.


b. Recent editorial-focused improvements in RevMan Web
  • Full-text view - allows you to read and edit the whole review without navigating to individual sections (as users do in Default view). Full-text view allows you to search and find in all text sections, Summary of Findings and Characteristics of Studies tables (references and Risk of Bias tables to be added soon).
  • Easy navigation between references and studies using the ‘Next’ and ’Previous’ buttons on the reference tab.
  • The RevMan Web Validation Report now notifies users of all errors in the review. The remaining warnings will be implemented in the coming weeks. Check for regular updates on which rules are currently implemented.
  • When you open a review in RevMan Web it will now open in a browser tab, not a pop-up window. This makes it even easier to use browser extensions such as the Find and Replace and Split Tabs plug-ins which enhance RevMan Web functionalities.

c. GRADEPro integration
This is an exciting new development that creates a dynamic link between RevMan Web and Summary of Findings tables in GRADEPro.
  • Authors with GRADEPro accounts can now link their reviews available in RevMan Web, with GRADEPro to import Summary of Findings tables. Please see the section on GRADEPro in the RevMan Web Knowledge Base.
  • An information box on the RevMan Web dashboard advises authors to contact their ME to enable the integration.
  • When a review in RevMan Web has a Summary of Findings table available in GRADEPro, you can no longer check the review back out into RevMan 5 – for this reason, you may ask authors to wait for a specific point in the editorial process before enabling the integration (e.g. until after studies have been imported from Covidence).
  • If you approve a request from an author team asking to enable the integration, please contact support@cochrane.org and let us know the title of the review so we can enable this for you.
  • When the integration is enabled, you can continue with the editorial process as normal, using RevMan Web in conjunction with Archie. Please see Managing the Editorial Process in RevMan Web.

Please get in touch to share any comments or suggestions for improvement to the Knowledge Base by emailing support@cochrane.org


d. Webinar recording
Thank you to everyone who presented and attended last week's excellent RevMan Web webinars. The recording of the session is now available for those who were unable to attend. You can also download a pdf version of the webinar slides, which contain links to the relevant sections of the RevMan Web Knowledge Base

If you have any feedback on the session, please complete and return the evaluation form you received by email. We are hoping to organise some follow-up training in 2020, looking at recent developments in RevMan Web and some more advanced editing features. If you have suggestions for anything you would like to see included in future training sessions, please email support@cochrane.org.

There are lots of ways you can join in the conversation and ask questions about RevMan Web:

What’s next? Future developments to enable RevMan Web to meet your editorial needs have been determined in consultation with the MEs’ Executive, and are available to view on the RevMan Web roadmap. If you have any comments on how new features should be prioritised, please get in touch with Rebecka Hall from the RevMan Web development team at revman@cochrane.org and copy in the MEs’ Executive mesexec@lists.cochrane.org.

Future training in RevMan Web – please complete our online poll to let us know what type of training sessions you would find most useful.

You can also send suggestions in by email to support@cochrane.org. Options include:

  • A RevMan Web ‘clinic’ – join us online with a protocol or review you are working on in RevMan Web open on the screen – we will be on hand to answer questions as you work
  • ‘An hour with a RevMan Web expert’ – an experienced editor would answer questions sent in in advance
  • Advanced editing features in RevMan Web
  • Managing the editorial process in RevMan Web – an accelerated demo taking a review from title registration through to publication using RevMan Web and Archie.
4. Santiago Colloquium feedback
a. Chris Silagy Prize: recognizing the extraordinary.  
Congratulations to Anna Noel-Storr! Anna is the Information Specialist for the
 Cochrane Dementia and Cognitive Improvement Group (CDCIG), a Member of the Cochrane Information Specialist Support Team, and Manager of Cochrane Crowd; all of which are roles she performs with exceptional skill and commitment. Anna was awarded the Chris Silagy Prize for her work in establishing, developing, leading and being the heart and soul of Cochrane Crowd. Cochrane Crowd is Cochrane’s citizen science platform, a global community of volunteers who contribute to classifying the research needed to produce Cochrane Reviews and support informed decision-making about health care. Thank you Anna. https://community.cochrane.org/news/chris-silagy-prize-recognizing-extraordinary
b. Virtual #CochraneSantiago 2 - 6 December 2019
https://www.cochrane.org/news/share-your-virtual-cochranesantiago-posters-and-presentations

Following the unprecedented situation of civil unrest across Santiago which led to the cancellation of the physical gathering of Cochrane's annual Colloquium, please read a message from Gabriel Rada announcing the virtual colloquium and the instructions for those who had a poster or oral presentation accepted. Content prepared for the Colloquium will be collected and curated by topic and the Colloquium website will host this on the week beginning 2nd December 2019. In addition, plenary presentations and workshop materials will also be collected. More details to follow.
5. Welcome
Welcome back to Anne-Marie Stephani who is currently working as interim ME for the IBD Group and can be contacted on astephani@cochrane.org

Welcome also to Ava Grace Tan-Koay, who is working with the Breast Cancer Group as AME part-time.
Contact us...
If you have any questions about any of the above items, or about any aspect of your ME role, regardless of your location, please contact us at mesupport@cochrane.org
 
The Cochrane Managing Editor Support Team:
Anupa Shah | Liz Dooley | Sally Bell-Syer | Chris Champion
Managing Editor Support Website
Managing Editor Support Website






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