Editorial policy and practice a. REMINDER: The importance of prompt permissions for copy-editing b. New and revised Review Proposal Forms: revised for data protection and updated with links to the Cochrane Handbook version 6
Launching the new Methods Support Unit in Cochrane
REVMAN WEB training & support & webinar recording
a. New section for Editorial Staff in RevMan Web Knowledge Base
b. Recent editorial-focused improvements in RevMan Web
c. GRADEPro integration d. Webinar recording
Santiago Colloquium feedback
a. Chris Silagy Prize: recognizing the extraordinary
b. Virtual #CochraneSantiago 2 - 6 December, 2019
1. Editorial policy and practice
a. REMINDER: The importance of prompt permissions for copy-editing
Across the period of the last Colloquium and the week after, ME Support had 10 requests to put permissions in place for Copy-editors to access assignments, as MEs were away from their desks and either did not grant the permissions immediately, or accurately. If you need ME Support to put permissions in place because you are away, please let Elizabeth Royle know before you go, then the request can be made at the point of assignment, and the Copy-editor can start work promptly.
When permissions go into place late there is a loss of income for the Copy-editor, who is available for work but cannot access their assignments, and there are delays in throughput at Copy-edit Support. If ME Support has to put permissions in place because the CRG has failed to, the Copy-editor will start work late and has to guess the CRG’s preferences regarding spelling and how to return comments.
b. New and revised Review Proposal Forms: revised for data protection and updated with links to Cochrane Handbook version 6
Several MEs had raised concerns regarding the amount of author contact information collected and circulated within the Review Proposal Forms (RPF). New versions of the RPF are now available in theEPPR. Changes to the RPFs and accompanying guidance include:
Request for new authors to create Cochrane Accounts before title registration.
Minimal, publicly-available affiliation information included for authors.
Conflict of Interest declarations to be collected for all titles under serious consideration for registration.
Links to the new version of the Handbook have been updated.
Updated RPFs are available for all five types of review: reviews of Interventions, Diagnostic Test Accuracy, Prognosis Studies, Methodology and Overviews of reviews. Please download the forms, add your CRG branding, and make them available on your website or in responses to prospective authors.
Please note that the RPF for Methodology reviews and Overviews retain links to the previous version of the Handbook, as the new Overview chapter is pending and guidance on Methodology reviews are due to be published in 2020.
2. Launching the new Methods Support Unit in Cochrane
Cochrane Methods is excited to announce the launch of the brand-new Methods Support Unit.
The Methods Support Unit has been created with the aim of improving the consistency and methodological quality of Cochrane Reviews through support, peer review and training, and to support implementation of new methods in Cochrane Reviews.
If you are a Cochrane author or in a Cochrane Review Group and would like support or advice from the MSU, please seehttps://methods.cochrane.org/news/launching-new-methods-support-unit-cochrane
b. Recent editorial-focused improvements in RevMan Web
Full-text view - allows you to read and edit the whole review without navigating to individual sections (as users do in Default view). Full-text view allows you to search and find in all text sections, Summary of Findings and Characteristics of Studies tables (references and Risk of Bias tables to be added soon).
Easy navigation between references and studies using the ‘Next’ and ’Previous’ buttons on the reference tab.
When you open a review in RevMan Web it will now open in a browser tab, not a pop-up window. This makes it even easier to use browser extensions such as the Find and ReplaceandSplit Tabsplug-ins which enhance RevMan Web functionalities.
c. GRADEPro integration This is an exciting new development that creates a dynamic link between RevMan Web and Summary of Findings tables in GRADEPro.
An information box on the RevMan Web dashboard advises authors to contact their ME to enable the integration.
When a review in RevMan Web has a Summary of Findings table available in GRADEPro,you can no longer check the review back out into RevMan 5 – for this reason, you may ask authors to wait for a specific point in the editorial process before enabling the integration (e.g. until after studies have been imported from Covidence).
If you approve a request from an author team asking to enable the integration, please email@example.com let us know the title of the review so we can enable this for you.
If you have any feedback on the session, pleasecomplete and return the evaluation formyou received by email. We are hoping to organise some follow-up training in 2020, looking at recent developments in RevMan Web and some more advanced editing features. If you have suggestions for anything you would like to see included in future training sessions, please email firstname.lastname@example.org.
There are lots of ways you can join in the conversation and ask questions about RevMan Web:
What’s next? Future developments to enable RevMan Web to meet your editorial needs have been determined in consultation with the MEs’ Executive, and are available to view on theRevMan Web roadmap. If you have any comments on how new features should be prioritised, please get in touch with Rebecka Hall from the RevMan Web development team email@example.com copy in the MEs’ Executivemesexec@lists.cochrane.org.
Future training in RevMan Web – please complete ouronline pollto let us know what type of training sessions you would find most useful.
A RevMan Web ‘clinic’ – join us online with a protocol or review you are working on in RevMan Web open on the screen – we will be on hand to answer questions as you work
‘An hour with a RevMan Web expert’ – an experienced editor would answer questions sent in in advance
Advanced editing features in RevMan Web
Managing the editorial process in RevMan Web – an accelerated demo taking a review from title registration through to publication using RevMan Web and Archie.
4. Santiago Colloquium feedback
a. Chris Silagy Prize: recognizing the extraordinary.
Congratulations to Anna Noel-Storr! Anna is the Information Specialist for theCochrane Dementia and Cognitive Improvement Group (CDCIG), a Member of the Cochrane Information Specialist Support Team, and Manager ofCochrane Crowd; all of which are roles she performs with exceptional skill and commitment. Anna was awarded the Chris Silagy Prize for her work in establishing, developing, leading and being the heart and soul of Cochrane Crowd. Cochrane Crowd is Cochrane’s citizen science platform, a global community of volunteers who contribute to classifying the research needed to produce Cochrane Reviews and support informed decision-making about health care. Thank you Anna.https://community.cochrane.org/news/chris-silagy-prize-recognizing-extraordinary
Following the unprecedented situation of civil unrest across Santiago which led to thecancellation of the physical gatheringof Cochrane's annual Colloquium, please read a message from Gabriel Rada announcing the virtual colloquium and theinstructionsfor those who had a poster or oral presentation accepted. Content prepared for the Colloquium will be collected and curated by topic and theColloquium websitewill host this on the week beginning 2nd December 2019. In addition, plenary presentations and workshop materials will also be collected. More details to follow.
Welcome back to Anne-Marie Stephani who is currently working as interim ME for the IBD Group and can be contacted firstname.lastname@example.org
Welcome also to Ava Grace Tan-Koay, who is working with the Breast Cancer Group as AME part-time.
If you have any questions about any of the above items, or about any aspect of your ME role, regardless of your location, please contact us at email@example.com
The Cochrane Managing Editor Support Team:
Anupa Shah | Liz Dooley | Sally Bell-Syer | Chris Champion