Both policies are ready for implementation. We are including template rejection emails in Archie workflows to support the rejection policy, and are planning webinars to discuss the policies and implementation in more detail in September. We will also be organising external communication of these policies to authors.
Please send any questions to Bryony Urquhart (firstname.lastname@example.org).
A helpful reminder to MEs of the distinction between rejecting or withdrawing:
The rejection policy applies to documents PRE publication
The withdrawn policy applies to documents POST publication
2. New standard workflow emails
i. Standard workflow task emails
The following task email template for a Protocol Workflow has been uploaded to Archie:
NEW: X1 Notify Contact Person about publication
A reminder that email templates can be found in Archie by right-clicking your CRG name and selecting Edit Task Email Templates. As the above template is a system wide one, you will need to make a copy of it before you can edit and use it.
Further information about task emails and how to edit them can be found in Archie Help.
ii. Standard workflow information emails
To support the rejection policy we have uploaded the following information Workflow email templates to Archie:
Rejecting a review proposal – Reason 1: not a priority topic
Rejecting a review proposal – Reason 2: author needs to first complete existing review
Rejecting a review proposal – Reason 3: overlapping proposal
Rejecting a review proposal – Reason 4: inexperienced author team
Rejecting a review proposal – Reason 5: poor command of English
Rejecting a draft protocol – Reason 1: quality/competence
Rejecting a draft protocol – Reason 2: timeliness
Rejecting a draft protocol – Reason 3: ethics
Rejecting a draft review– Reason 1: quality/competence
Rejecting a draft review – Reason 2: timeliness
Rejecting a draft review – Reason 3: ethics
Rejecting a draft update of a review– Reason 1: quality/competence
Rejecting a draft update of a review – Reason 2: timeliness
Rejecting a draft update of a review – Reason 3: ethics
Please note that at present there are no specific Rejection Policy tasks, so these emails should be used in conjunction with the ‘Other’ task.
3. Tips and Tricks
To edit the footnotes in a Figure created from an analysis you first need to find the relevant analysis in the ‘Data and analyses’ section of the review. Footnotes are usually inserted against a study.
Go to ‘Data and analyses’ section, expand the outcome in question to the intervention level which the Figure has been drawn from. The included study X will be evident.
Double click on Study X, which opens up the data table in the right hand window. You should also see the forest plot. The Footnote is situated at the bottom of the data table.
4. Reminder Copy-edit Support holiday arrangements
Elizabeth Royle, CES Manager, is on leave from Monday 21 August to Monday 4 September 2017 inclusive.
Kate Cahill (email@example.com) will be running CES during this period. Please contact her if you have any questions about your submissions/assignments. Send all new submissions to Kate, and please remember to copy in Elizabeth.
Please remember to:
Include the title of the submission in the Subject line of the email
State the stage of the submission clearly (protocol, review, update, whether DTA, IPD etc.)
State the number of included studies (reviews and updates), and any other points that should be taken into consideration (e.g. very long (provide word count), numerous additional tables etc.)
Make any urgency – and the reason for it – very clear (CAPITALS and colours are helpful and perfectly acceptable).
Welcome to Aynur Temur who has started as the new AME with the Haematological Malignancies Group.
And Farewell to Anne-Marie Stephani, ME of the Infectious Diseases Group for the past eight years, who is leaving Cochrane at the end of August. Anne-Marie has been a substantial contributor to Cochrane, IDG and the ME community and we wish her well.
If you have any questions about any of the above items, or about any aspect of your ME role, regardless of your location, please contact us at firstname.lastname@example.org