This is the first month of our new council meeting schedule. Council meetings are scheduled for the second Tuesday of every month with an agenda review scheduled for the second Monday of the month. Our May agenda only has three consent items (procurement-related) together with the approval of minutes from our April council meetings. The balance of the meeting are scheduled presentations to local students as well as the PBSO Annual Report presentation and a legislative update/recap by Representative Willhite.
We have continued to work with Wellington Athletics since November of last year when we presented the project at the Council meeting and obtained authorization to negotiate the agreement. Since that time, the Village Attorney in conjunction with the representatives for Wellington Athletics initially determined that the original RFP and corresponding submission and process were not necessary and we jointly developed a ground lease agreement. Subsequently, Wellington Athletics has elected to avail itself of public financing opportunities for the project as outlined in the original RFP and as such, we need to undertake the public/private partnership (P3) process once again as originally envisioned. Any determination to secure public financing of the project through the Village requires adherence to our process requirements as well as authorization and final approval by Council. Due to the current circumstances, we will be following the P3 provisions allowed pursuant to Florida Statute 255.065. Accordingly, we wanted to provide some background on the process for your information. This information is from the League of Cities, Florida Statutes, and our Purchasing Manual. We expect that the Wellington Athletics team will submit their P3 proposal (defined in the statutes as an unsolicited proposal). Upon receipt of the proposal, we will review same and pursuant to the requirements of Chapter 255.065 of the Florida Statutes, we will advertise to determine if there are any other interested parties that may wish to submit a proposal for the project. While we cannot predict what submissions, if any, we will receive, our prior RFP received interest from multiple parties but only yielded one proposal. Upon completion of the required advertising process for the P3, we will return to council with an update on the project and ultimately a request to negotiate with a selected team once again. We will keep you apprised of our progress on the project.
Further information on USPA and their local efforts on land and facilities, we have been advised that USPA is indeed under contract for the IPC property (not including Isla Carrol) and closing is tentatively scheduled between May 23rd and June 7th. We intend on scheduling representatives from USPA provide us an update on any of their local efforts for our June council meeting.
Last but not least, we are working on our agenda for the Council retreat/visioning session. We tentatively have the following topics on deck for our two days together:
- financial and economic outlook (including tax revenue and projections, village investments, long-range financial plan, and Florida/Palm Beach County economy;
- State Road 7 Corridor update;
- sports tourism;
- equestrian issues;
- cellular/broadband coverage;
- Town Center Phase III and Capital Projects; and
We, however, await your responses to the survey prior to finalizing our agenda. Ms. Quickel, Mr. De La Vega, and I are coordinating the effort and have Kim DeLaney of the Treasure Coast Regional Planning Council working with us to assist in facilitating some discussion and consensus building for the session.
The Aquatics Complex will host a Long Course Swim Meet Friday through Sunday, May 13th through 15th. The pool will close to the public on Friday, May 13th at 3:00pm and will remain closed on Saturday and Sunday, May 14th and 15th, reopening for normal operating hours on Tuesday, May 17tth at 9:00am.
Palm Beach Central High School will hold their annual Project Graduation on Wednesday, May 18th at the Village Park gymnasium from 10:00pm to 6:00am.
Wellington, in conjunction with Theatre Arts Production (TAP) will host The Addams Family, a musical comedy, on Saturday, May 21st at 1:00 and 7:00pm and Sunday, May 22nd, at 11:00 am, at the Amphitheater. Tickets are available in advance on Eventbrite and day of at the Amphitheater, prior to each performance.
On Saturday, May 21st, the Babe Ruth Girls District Softball Tournament will be held at Tiger Shark Cove park from 8:00am to 2:00pm.
Applications for next season’s Lakeside Market have gone out to interested vendors and vendors from this season.
On Wednesday, April 27th, staff attended the unveiling of a new Josh’s Bench at Wellington High School. The goal of the Josh’s Bench is to serve as a visual reminder that there are people who care about others and willing to listen and help. Josh’s parents started the company after their son’s suicide.
The Annual Joint meeting of the Village's Education and Public Safety Committees was held on Wednesday, April 27th at the Community Center. Presentations from the Palm Beach County School District, Palm Beach County Fire Rescue, the Palm Beach County Sheriff's Office, the Safety Council of Palm Beach and the Palm Beach County Behavorial Health Coalition were part of the agenda along with staff updates.
On Thursday, April 28th the Community Services Director met with SWAG Students at Wellington High School to discuss partnership opportunities and upcoming events.
On Wednesday, May 4th, members of the Crowned Pearls of Wellington (CPW) met at the Community Services Building to sign their Community Development Block Grant Agreement as the program sponsor for the SWAG Program. CPW also signed their Village of Wellington Community Partner Agreement.
May 21st – Kids to Parks Day
May 30th- Memorial Day Parade and Ceremony
Kids to Park Day:
Saturday, May 21st is National “Kids To Parks Day”, which encourages families to play outdoors and is celebrated annually on the 3rd Saturday in May. This day connects kids and families with their local, state, and national parks and public lands through thousands of park events that promote discovery and exploration in the great outdoors. This year, Wellington will celebrate at Greenbriar Park (2975 Greenbriar Blvd) from 9:00am-12:00pm with bounce houses, face painting, lawn games, interactive contests and more! Kona Ice will be onsite for purchase as well as water for sale through the Crowned Pearls of Wellington.
The Annual Memorial Day Parade and Ceremony will be held on Monday, May 30th. The parade will begin at 8:15am in the City Hall parking lot area and travel down Forest Hill to the Veterans Memorial. PBSO, PBFR, The American Legion, local Veterans, and the boy/girls scouts will participate in the parade. Once the parade concludes, the ceremony will begin (estimated to be 8:30am). Council will welcome and lead the ceremony. Tom Wenham will be the keynote speaker for the American Legion.
June 5th- Wellington Family Autofest (Rental with the Wellington Rotary Club)
June 19th- Redteenth
Wellington’s Family Autofest (Rental with the Wellington Rotary Club):
The Wellington Rotary Club will host a “Wellington Family Autofest” on the first Sunday of each month beginning in June (and resuming in September). The Autofest will feature classic cars and different types of vehicles along with children’s activities, sponsors, vendors, and food trucks. All proceeds will go towards a different charity selected by the Rotary Club, each month.
The Annual Redteenth event will be held on Sunday, June 19th from 4:00pm-8:00pm on the Promenade. This event will highlight fathers/grandfathers/prominent male figures (since it will be Father’s Day) and special give-a-ways and raffles will be offered. Food trucks, refreshments, and vendors will be onsite. Performances by the local high schools and the Boys and Girls Club will take place throughout the 4hr event.
July 1st-7th- Wellington Celebrates Tanabata
July 4th- Wellington’s Family 4th of July Celebration
July 30th- Back To School Backpack Event
Tanabata, also known as the “Star Festival”, is a Japanese festival celebrating the folklore of the meeting of deities who become lovers who are separated and allowed to meet only once a year on the seventh day of the seventh lunar month. Traditionally, leading up to the 7th day, a bamboo tree is decorated with colorful strips of paper called Tanzaku that wishes are written on and attached to the tree. On the 7th day, the wishes are taken down. Beginning July 1st, the lobbies of the Wellington Community Center, Village Hall, and Village Park will feature a bamboo tree and Tanzaku (colorful sheets of paper) at the front desks that residents can post a wish on. A brief description of the meaning of the Tanabata will be displayed alongside the tree.
July 4th Family Celebration:
The Annual July 4th Celebration returns to Village Park on Monday, July 4th from 6:00pm-10:00pm. This year we will feature the largest fireworks display in Palm Beach County. In addition to the fireworks, we will have the return of: Crazy Games, a petting zoo, face painters, bingo, stilt walkers, traditional games, bounce houses and more! New this year- we will have United States Ninja Warrior obstacles in the roller hockey covered rink. The band will be “The Longrun” and will end just before the fireworks, which are scheduled for 9:10pm.
Back To School Backpack Event:
The Annual Back to School Backpack event will be held on Saturday, July 30th from 9am-12pm at the Wellington Community Center. With the help of the Wellington Community Foundation and Back to Basics, the backpacks and uniforms for 600 students have been purchased. The supply drive will begin on June 6th and will run until July 28th. An Eventbrite app invite will go out to students identified through their schools. Students who live in Wellington, but go to school elsewhere, will have an opportunity to receive a backpack by calling the Community Service Department. Signage will be placed in neighborhoods identified as needing assistance. The Christopher Aguirre Foundation has graciously supplied the entertainment for the event including bounce houses, obstacles, face painters, balloon artists and more. Additional sponsors include Joe DiMaggio Children’s Hospital and the Crowned Pearls. The Wellington Rotary Club and Starbucks will assist in volunteering the day of the event.
Palm Beach County Sheriff’s Office
Special thanks to Road Patrol night shift for their proactive police work and ensuring the safety of our neighborhoods and residents. On May 2, 2022 at 1:38am, while on routine patrol, deputies spotted an occupied suspicious vehicle at Foresteria Park. Upon the deputies approach to the vehicle, one of the three occupants took evasive action to flee. Deputies subsequently recovered a loaded magazine in plain view on the floor board, stolen handguns, marijuana and a rifle from within the vehicle. All three males were arrested and the vehicle was towed from the scene with no danger to the community.
On May 4, 2022, Deputies from the Street Team, Commercial Vehicle Unit, and Community Policing held a Pizza with PBSO event at Piatto Bravo on State Road 7. The event was well received and PBSO and the Village of Wellington will look to host more of these informational community engagement events with local Wellington businesses in the future.
Deputies responded to two (2) traffic related resident complaints near the following areas: 1 on Paddock Drive and 1 Forest Hill Boulevard.
Palm Beach County Fire Rescue
Wellington firefighters are starting preparations for Hurricane Season. A representative from each station will be meeting at Battalion Headquarters to go over current and new procedures.
Residents may wonder what crews are doing when they stop at a business during business hours. PBCFR crews are performing pre-fire plans to prepare for emergencies. Every year, fire rescue visits each business to ensure they are updated on significant building changes and after-hours contact information.
Hurricane Season is approaching and the Village of Wellington is continuing its preparations and scheduling pre-storm kickoff meetings with emergency contractors during the month of May and June.
On May 4, 2022, staff met with the Solid Waste Authority and will coordinate with SWA for Village vehicles to be SWA certified and placarded to allow for access to SWA sites in order to be able to transport storm related debris to an SWA debris site. This is an annual process.
The official NOAA Atlantic Hurricane Season outlook comes out on May 24, 2022 with preliminary forecasts predicting an “above-normal” season. Residents should stock up on supplies now. The 14-Day Disaster Preparedness Sales Tax Holiday will run from May 28th to June 10th with the following items, among others, tax-free during this time:
Flashlights and lanterns less than $40
COVID-19 Testing & Trends
- Radios costing $50 or less
- Tarps costing $100 or less
- Coolers costing $60 or less
- Batteries coating $50 or less
- Smoke detectors, fire extinguishers, and carbon monoxide detectors costing $70 or less
- Generators costing $1,000 or less
Last week, the Curative Village Hall location conducted 563 (down from 573 the week prior) tests and reported an 18% positivity rate (up from 16% the week prior). 20 patients were uninsured.
The Curative South Shore site is still averaging about 10-15 tests per day. The Wellington Green Drive-Thru site conducted 23 (34 reported the week prior) tests last week and reported a positivity rate of 26.1%.
The CDC Covid Tracker showed Palm Beach County saw a case rate of 139 per 100,000 population (up from 122 last reporting period). New COVID-19 admissions per 100,000 was 6.4 (up 3.5 from last reporting period) and the percent of staffed inpatient beds in use by patients with confirmed COVID-19 increased to 1.6%, up from 1.2%. Covid-19 Community transmission levels continue to remain low in Palm Beach County.
Community Resource Spotlight
The CROS Ministries mobile pantry will be returning to serve the community after a month long break, moving to a new location near the Wellington Community Center. The pantry will operate every Friday from 9:30am to 1:00pm beginning June 3, 2022. This service is free to the community and a photo ID is required.
EPC, PZAB, and ARB: PZB is proposing to make shifts in the three board schedules. EPC would continue to meet on the first Wednesday of the month, but will be meeting on a quarterly basis in February, April, September, and December. PZAB would move to the 3rd Wednesday of the month. ARB would move to the 4th Wednesday of the month. With the ARB move, Public Safety would meet quarterly on the 2nd Wednesday of the month. In addition to the schedule changes, PZB is proposing to change the order of the presentation of agenda items. Currently, an item is presented by staff followed by an applicant. The change would be to have staff introduce the item, the applicant to present first and then followed by staff who would supplement the applicant’s presentation as necessary and provide the staff’s recommendation. This change will put the main “advocacy” component of the presentations on the applicant. The schedule and presentation changes are anticipated to be done in July.
FY 2022 HUD Income limits for Palm Beach County: FY 2022 HUD Income limits for Palm Beach County were published on April 18, 2022 (attached). According to the updated limits, a one-person household earning 80 percent of the Area Median Income (AMI) increased from $47,950 in FY 2021 to $51,550. This year-over-year increase is slightly less than 8 percent. The FY 2022 AMI for a family of four increased from $80,200 in FY 2021 to $90,300 which represents a year-over-year increase of 12.59 percent.
Lotis 2: Lotis 2 is expected to submit applications for annexation, land use, zoning, and a master plan by next week. The Lotis 2 project area includes the vacant property north of the existing storage facility and west of the Wellington Reserve office center along State Road 7 formerly referred to as the 441 Partners property. It also includes the 15-acres west of Cheddars sold to Lotis by Palm Beach County. Lotis 2 is proposing 112 single family units, 111 multi-family units, 10,000 SF restaurant, and an 8,000 SF indoor/outdoor entertainment use with 36 miniature golf holes.
Palm Beach Polo Notices Update: As previously reported, PB Polo Inc. was cited for excavation work behind PB Polo Clubhouse. Permit application submitted on 2/1/22. The application lacked back up material required for review. The case was presented to the Special Magistrate on 2/17/22. Palm Beach Polo’s legal representative was present. The Special Magistrate provided until 4/21/22 to obtain the building permit. Based on the scope of work submitted by PB Polo the Building Department determined the pool must meet the current building code and provided a list of required submissions. The requested submittals were not provided by PB Polo. The case is scheduled for potential fine certification on 5/19/22.
NEW DESIGN, STUDIES AND REPORTS
- Hosted “Open House” and Water Treatment Plant tour for Statewide Department of Health and Department of Environmental Protection representatives.
- The gap in overall Department Operating Expenses (actual spent over planned budget) is now $717K (end April) compared to $1.2M (end Mar). However, Meter Services and Plant Maintenance have currently exceeded their planned budgets for the year due to endpoint failures and unplanned emergencies
- April water and wastewater service revenue exceeded March and is on track for a strong year
- Reviewing Department cash flow projections with 3rd party Consultant against CIP plans for near, medium and long term needs
- There was no planned meter reading last week. Current No Reads remains at 2,003
- Completed iPad field testing of proposed As-Built viewer, Fieldwire. Field teams have a positive view of the application so far.
- WTP demands remain below where they were this time last year
- 6.41 MGD Avg Day Demand 5/2/22 (vs 7.2 MGD May ’21)
- 7.13 MGD Peak Day Demand 5/2/22 (vs 7.8 MGD May’21)
- WRF treated flows also remain below where they were this time last year
- 3.42 MGD Avg Daily Flow 5/2/22 (vs 4.5 MGD May ’21)
- 3.7 MGD Peak Daily Flow 5/2/22 (vs 4.9 MGD May ’21)
- Responded to SFWMD Lower East Coast water supply plan maps and data update request
- Completed Five (5) year Annual Ground Storage Tank inspection and certifications process for FDEP
- Prepared draft annual water quality Consumer Confidence report. The report is planned to be distributed to consumers 7/1/22
- The Department continues turn-offs of non-compliant backflow customers. This is an important initiative to avoid potential cross-contamination in our water system and also to remain in good standing with local Public Health authorities.
- Met with the Department of Environmental Protection to discuss Virtual Reuse opportunity
UTILITY ENGINEERING PERMITS (4/25 to 4/29)
- New Work authorization to evaluate Booster Station Operational Performance and Control Methodology at Booster Pump Station 1 and 2 (Kimley-Horn)
CIP PROJECT HIGHLIGHTS
- Utility Permits Applied For: 1 (YTD 13)
- Utility Permits Issued: 0 (YTD 6)
- Inspections Performed: 28 (YTD 402)
- Reviews Performed: 4 (YTD 251)
- Fees Collected: $230.80
- A Notice to Proceed has been issued for the following projects. They are in the shop drawing and material procurement phase of construction.
- Pantropic Power-Procurement of WTP Generator 3 Replacement
- Wharton Smith-Well VFD and Mechanical Improvement Project
- Wharton Smith-WS Dryer Maintenance Catwalk Project
- Wharton Smith-Train 8 Installation
- All Webbs - Wellfield Rehabilitation Project Phase IV
- Wharton Smith-WRF Emergency Power and PLC Replacement Project
- The following projects are in active state of construction. Major weekly milestones are as follows:
- Florida Design Contractors- HPP8 and Membrane Plant 2 Post Treatment is final installation activities and testing. Startup planned for early May.
- Hinterland- Lift Station Phase II Rehab- Lift Station 48 generator testing was completed last week. LS 76 pumps/generator expected to be placed into service this week.
- Wharton Smith-WTP R & R Project – PLC work underway. Impacts to water plant operations and wells are being closely coordinated.
- Lanzo is performing warranty repair work to sewer lines on Orchid Court for the Project 1 Sewer Rehabilitation project (completed February 2021) this week
, Neighborhood Parks & Equestrian Trails
Landscape Maintenance & Nuisance Abatement
- Continue to service residents with scheduled mosquito spraying and bee removal requests.
- Began installation of new playground at Margate Park.
- Pressure cleaned various areas at Amesbury Park, Brampton Cove Park, Dorchester Park, and Scott’s Place.
- Installed new dog waste bag holder at Staimford Park.
- Completed water fountain repairs at Greenbriar Park (Volleyball).
- Completed landscape modifications under the power lines along Forest Hill Boulevard.
- Trimmed various trees and vegetation along Big Blue Trace and South Shore Boulevard.
- Installed landscape materials to various medians along State Road 7.
- Cleaned up palm debris, Village wide.
- Continued preventative irrigation maintenance, Village wide.
- Completed irrigation repairs along Forest Hill Boulevard.
- Continue to assist Code Compliance with nuisance abatement work orders as needed, Village wide.
Roads & Roadside Refuse
- Replaced various lighting fixtures at the PBSO Substation, Tennis Center, and Village Park.
- Completed fountain maintenance at Patriot Memorial.
- Removed deteriorated lettering, pressure cleaned, repainted and installed new lettering on the entry wall along 120th Avenue and Pierson Road.
- Pressure cleaned various areas at Wellington Community Center.
Surface Water Management & Preserve Maintenance
- Ground down sidewalk sections along Ishnala Circle, Knottywood Lane, and Oneida Terrace.
- Pressure cleaned sidewalk sections along Quercus Lane.
- Continue backfilling sidewalk sections along Amesbury Circle.
- Completed asphalt repairs along Palm Beach Point Boulevard.
- Installed sod along Stribling Way, to correct edges of newly paved pathway.
- Continue to keep roadways free from trash.
Aquatics and Sport Facilities
- Clean debris from various canal ends and pump stations throughout the Village on a regular and continuing basis.
- Marcinkoski Gradall continue miscellaneous swale reconstruction work, Village wide.
- Continue rehabilitation to Fields 6, 7 and 21 at Village Park.
- The building and relocating of the benches for the Village Park Pavilions continue.
Delinquent Utility Accounts: There are no disconnects scheduled this week due to COVID-19.
- RFQ 202203 - Architectural and Engineering Services for the Construction of a New PBSO Substation – Eight proposals were received on January 13th. The selection committee met on January 27th and short-listed five firms for presentations/interviews. The selection committee met on March 2nd to hear presentations and interviews from the short-listed firms. Subsequently, the committee scored and ranked each proposer. Based on the results the scoring the committee is recommending authorization to negotiate with Leo A. Daly Company. Authorization to negotiate was requested at the April 12nd Council meeting. A contract negotiation session was held on April 26th. Contract award consideration is scheduled to be presented at the June 14th Council meeting.
- ITB 202208 - Purchase of Mulch, Pine Straw and Ground Preparation – Two bids were received April 6th. Notice of Intent was issued to Amerigrow Recycling-Delray Limited Partnership and East Coast Mulch Corp. Contract award consideration is scheduled to be presented at the May 10th Council meeting.
- RFP 202209 – Disaster Recovery Services - Ten proposals were received on March 30th. The selection committee met on April 14th to score and rank each proposer. Based on the results the scoring the committee is recommending awarding contracts to Ceres Environmental Services, Inc., Phillips and Jordan, Incorporated and Crowder-Gulf Joint Venture, Inc. Contract award consideration is scheduled to be presented at the May 10th Council meeting.
- ITB 202213 - Purchase & Delivery of Fill Materials – Bids are due May 12th.
- ITB 202214 - Architectural and Engineering Services for the Construction of an Aquatics Facility – Proposals are due June 23rd.
A cone of silence is in effect for all solicitations listed above. All questions or concerns regarding any such solicitations should be directed to the Purchasing Department.
Week of 04/25/2022 – 04/29/2022
Total incoming calls handled by General Customer Service: 358
Total incoming calls handled by Utilities Customer Service: 335
Total walk in customers served by frontline per QFlow during business hours: 245
Total walk in Utility customers served by frontline per QFlow during business hours: 131
Communications Department Projects
The Communications Department is working on filming and editing multiple Public Service Announcements, including Hurricane Preparedness, Covid 19, PBSO Conversations, Golf Cart Ordinance, Great American Cleanup, Earth Day, Rugby Championship, and Why Do I Serve.
Recent Media Releases include the announcement of Wellington Earning Procurement Excellence Award, and the May E-Newsletter.
Social Media promotion focuses on Yellow Trail Multipurpose Pathway Closure and Construction Announcement, Weekly events highlights and information, Wellington Historical Society Vino & Videos event promotion, Conversation with a Deputy Event promotion, Wellington Art Society Art Reception, Council meeting agenda promotion, highlights of Council meeting presentations and proclamations, Joint Education and Public Safety meeting, Procurement Award, Celebrate Diversity Month, Amphitheater Programming and Events on-going promotion, Hurricane Preparedness information, Parks & Rec events promotion, National Crime Rights Week, AWWA Outstanding Water Plant Awards, Bring your Child to Work Day, Earth day & Arbor Day Celebration Highlights, Hurricane Preparedness Week, Rugby State Championships at Greenview Shores Park.
Wellington Outreach Information
Village of Wellington Website Usage Summary (www.wellingtonfl.gov)
More cyber security world vulnerabilities, patches, mitigations and breaches. IT staff has been busy researching and mitigating them, all while consistently changing and adapting our security stance to better protect the Village.
Town Center Phase 2 construction team cut the Village fiber between the Community Center and Village Hall and cut the Comcast fiber line last Friday. Jonathan Martinez was able to get Comcast on-site to repair the conduit run and re-pull fiber. Comcast Internet service has been restored. We are waiting on our fiber vendor to complete the new fiber pull and terminations. The WCC, Pool, and LWPC never lost any telephone or internet services as we used a wireless solution IT installed prior to construction just in case of situations like this.
IT completed the buildout and delivery of new servers for the Utilities Sites. Utilities has to finish moving all its services over to the new servers over the next few weeks.
IT and GIS are in full swing for Hurricane Season preparations with the damage reporting tools review, testing, training as well as other key essential yearly reviews for the seasons start in the next few months.
We are in the final rounds of the GIS Strategic Review and look forward to the findings and implementation.