We fared very well over the last weekend storm that saw most of the area precipitation fall on Saturday June 4th. Crews worked throughout the weekend managing our water levels and overall the system performed very well with no major system and operational gaps identified over the course of the storm operational periods. The storm also allowed to see how we handle potential employee absences during an emergency as we had several members of the Surface Water Management team out due to COVID-19 positive status.
The upcoming agenda for the June 14th meeting has many procurement items (most of which will be addressed on the 13th Agenda Review meeting) ranging from purchase and delivery of fill material and pool filters, to golf cart pathway expansion and and intersection resurfacing project. The major item on the agenda is the consideration of a comprehensive agreement for the Wellington Community Park project. The project is our first venture into a true P3 project and is anticipated to yield many community benefits beyond dollars and cents.
Staff continues to work on the FY 23 budget proposal and looks forward to starting our workshops and budget meetings with Council.
There will be three (3) upcoming Lunch & Learn's held at the Community Center on Thursday, June 9th (Internal Medicine), 14th (The Empowered Patient) and 17th (Healthy Living for Your Brain and Body).
The Tennis Center will host the USTA Junior Tennis Tournament on Saturday and Sunday, June 25th and 26th.
Free Tai Chi and Matter of Balance classes will be offered to seniors aged 55 and up. Matter Of Balance classes will be offered every Monday beginning on Monday, July 25th and ending Monday, September 12th. Tai Chi classes will be offered on Tuesdays and Thursdays beginning on June 28th and ending on December 15th.
Applications for next season's Lakeside Market have gone out to interested vendors and vendors from this season. The application deadline is Monday, June 27th; opening day for the Lakeside Market will be Friday, October 7th.
Boys and Girls Club Tutoring: This program concluded on Friday, May 27th with the end of the school year. Staff will continue to engage with the Boys and Girls students with activities during the 2-6pm time period; tutoring will resume at the start of the upcoming school year.
Mental Wellness Program: This reoccurring program takes place Monday thru Friday from 2:30pm to 5:30pm. Angela Harper, our Mental Wellness instructor from Therapeutic Living, conducts this program at the Community Services Building. This program partnership provides students with the opportunity to open-up in a safe environment to discuss daily stresses, personal hardships, and reoccurring issues to enhance their mental well-being. This program will continue to the end of June.
Christopher Aguirre Memorial Foundation: Staff has completed the registration process for the students in our Boys and Girls Club to participate in our Wellington Parks and Rec Summer Programs at Village Park. We have 41 local students registered for our Summer Camps. Staff is now coordinating the transportation of these students to their Summer Camps and acquiring required equipment.
SWAG Student Orientation Meeting: The SWAG Student Orientation meeting was held at the Community Center on Tuesday, May 31st. This orientation served as introduction to where each student will be working, listed expectations at each work environment, and completed paperwork to ensure each student gets paid for their SWAG internship. The students will begin to work for their designated employers in June.
SWAG Interview Update: On Friday, May 27th, three of our students had their interviews with Vinceremos Therapeutic Riding Center and discussed their individual work schedule and job expectations.
Crossover Program at B & G Club: On Saturday, May 28th, staff hosted the weekly Crossover program at the Boys and Girls Club. There were 28 participants in attendance. This program acts as an open environment for all ages to be physically active and engage in sporting activities.
Boys & Girls Club Summer Academic Camp: The Community Services staff has been working with the Boys and Girls Club’s President and Chief Executive Officer, Jaene Miranda, to create this Academic Summer Camp. This camp will be located with the Wellington Community Center beginning on Thursday, June 21st and continuing through Thursday, July 28th. The Community Center will serve as the classroom location for the students and teachers. Community Service staff will be coordinating the transportation to and from the Boys and Girls Club. Currently, the Boys and Girls Club is organizing the students and teachers that will participate in this program. The program is expected to have 30 students that will have the opportunity to focus on their educational needs which were affected due to Covid.
Planning and Community Service Meeting: On Wednesday, June 1st, staff attended the meeting to discuss our budget allocation within our current programs and remaining budget within the CDBG Cares Act. This meeting allowed the Planning and Community Service Departments to resolved any questions regarding the Summer Programs and clarify any further documentation required.
May 30th - Memorial Day Parade and Ceremony - 275 attendees
June 5th - Wellington Family Autofest (Rental with the Wellington Rotary Club)
June 19th - Redteenth
Wellington’s Family Autofest (Rental with the Wellington Rotary Club):
The Wellington Rotary Club will host a “Wellington Family Autofest” on the first Sunday of each month, beginning in June (and resuming in September). The Autofest will feature classic cars and different types of vehicles along with children’s activities, sponsors, vendors, and food trucks. All proceeds will go towards a different charity selected by the Rotary Club, each month.
The Annual Redteenth event will be held on Sunday, June 19th from 4:00pm-8:00pm on the Promenade. This event will highlight fathers (since it will be Father’s Day) and special give-aways and raffles will be offered. Food trucks, refreshments, and vendors will be onsite. Performances by the local high schools and the Boys and Girls Club will take place throughout the 4 hour event.
July 1st - 7th - Wellington Celebrates Tanabata
July 4th - Wellington’s Family 4th of July Celebration
July 30th - Back To School Backpack Event
Tanabata, also known as the “Star Festival”, is a Japanese festival celebrating the folklore of the meeting of deities who become lovers who are separated and allowed to meet only once a year on the seventh day of the seventh lunar month. Traditionally, leading up to the 7th day, a bamboo tree is decorated with colorful strips of paper called Tanzaku that wishes are written on and attached to the tree. On the 7th day, the wishes are taken down. Beginning on Friday, July 1st, the lobbies of the Community Center, Village Hall and Village Park will feature a bamboo tree and Tanzaku (colorful sheets of paper) at the front desks for residents to post a wish. A brief description of the meaning of the Tanabata will be displayed alongside the tree.
July 4th Family Celebration:
The Annual July 4th Celebration returns to Village Park on Monday, July 4th from 6:00pm-10:00pm. This year we will feature the largest fireworks display in Palm Beach County. In addition to the fireworks, we will have the return of: Crazy Games, a petting zoo, face painters, bingo, stilt walkers, traditional games, bounce houses and more! New this year- we will have United States Ninja Warrior obstacles in the roller hockey covered rink. The band will be “The Longrun” and will end just before the fireworks, which are scheduled for 9:10pm.
Back To School Backpack Event:
The Annual Back to School Backpack event will be held on Saturday, July 30th from 9am-12pm at the Wellington Community Center. With the help of the Wellington Community Foundation and Back to Basics, the backpacks and uniforms for 600 students have been purchased. The supply drive will begin on June 6th and will run until July 28th. An Eventbrite app invite will go out to students identified through their schools. Students who live in Wellington, but go to school elsewhere, will have an opportunity to receive a backpack by calling the Community Service Department. Signage will be placed in neighborhoods identified as needing assistance. The Christopher Aguirre Foundation has graciously supplied the entertainment for the event including bounce houses, obstacles, face painters, balloon artists and more. Additional sponsors include Joe DiMaggio Children’s Hospital and the Crowned Pearls. The Wellington Rotary Club and Starbucks will assist in volunteering the day of the event.
Palm Beach County Sheriff’s Office
District 8 teamed up with District 9, & 15 to participate in District 8 Street Crimes/ Traffic Operation called “Summer Splash”. In Districts 8, 9, & 15, criminal activity tends to increase during the months when school is out and during Memorial Day weekend as a result of juveniles no longer in school. This operation was created to curb the increase in activity and patrol known problem areas.
Our District 8 team will be recognized at the 36th Annual Traffic Safety Committee of the Palm Beaches Award Luncheon on June 14, 2022. The team will be recipient of two awards for their outstanding service in the following categories:
1. Special Traffic Safety Initiatives - Operation Bent Metal & Operation Broken Bottle
The Operation Bent Metal campaign was created three years ago by the Palm Beach County’s Sheriff’s Office District 8 as a proactive traffic enforcement initiative to reduce traffic related crashes and promote safety for everyone traveling Village Roads. Reviewing year-over-year results, since 2019, the team has yielded a 30% reduction in traffic crashes in the Village. In addition, locations in the Village where crashes were the highest have seen an overall average 24% reduction in crashes. Operation Broken Bottle is currently in action and has was made possible through a $75,000 grant from FDOT.
2. Enforcement - Commercial Vehicle Enforcement
Since the beginning of 2022, District 8 CMV units have conducted over 350 inspections resulting in 112 out of service vehicles and 33 out of service drivers. Enforcing regulations on unqualified drivers, as well as critical vehicle safety violation take unsafe rivers and vehicles off Village roadways.
Harmony in the Streets Summer Camp
The annual ‘Harmony in the Streets’ mobile camping experience is a camp opportunity funded through the Florida Sheriffs Youth Ranches, Inc. by the Palm Beach County Sheriff's Office and is available to kids ages 6-12 years old. The camp is held at the Wellington Community Center July 18th through 22nd from 9am to 3pm Monday through Friday. Registration is open to the first 40 kids that register. Applications can be returned by email to firstname.lastname@example.org
Team members attended Public Safe School training. The course is an annual recertification of all Safe School guards within Palm Beach County that are in Public Schools and Charter Schools.
The Emergency Management team was working through the weekend monitoring the potential for heavy rainfall from Potential Cyclone #1. No issues to report and surface water management did an excellent job.
The CROS Ministries mobile pantry will return after a month break and will move to a new location near the Wellington Community Center. The pantry will operate every Friday from 9:30 to 11:00am beginning on Friday, June 10th. This service is free to those in need in the community and a photo ID is required.
Christ Fellowship is partnering with the Village to provide a referral program for pre and post hurricane season services to residents in need. We will be working through Code Compliance, Senior Services, and Community Service Division to identify those and provide a list to Christ Fellowship. Residents in need can contact Jenifer Brito at email@example.com
or 561-791-4000, ext. 2476. Information will be posted as well in the senior publication the Golden Banner.
COVID-19 Testing & Trends
The demand for testing increased last week. The Curative Village Hall location conducted 1304 tests (up from 999 the week prior) and reported a 26% positivity rate (down from 36% the week prior). 28 patients were uninsured.
The Curative South Shore site conducted an average of 40 tests per day with an average positivity rate of 36%.
The Synergy drive thru site at Wellington Green Park (10 acre site) conducted 66 tests last week with an average positivity rate of 25.8%.
All testing sites in Wellington have extended their contracts to continue to deliver service through the end of December 2022.
We continue to monitor the COVID-19 risk level in Palm Beach County. Palm Beach County Covid-19 community risk level is high.
The case rate per 100,000 population is 315.55, new COVID-19 admissions per 100,000 population is 16.4,and 4.2% of staffed inpatient hospital beds are in use by confirmed COVID-19 patients.
Recommended actions based on current level:
Wellington Green Commons Parking: Code Compliance in partnership with PBSO addressed several unlicensed vehicles being stored near Whole Foods. Code Compliance contacted the management company who in turn contracted a tow company to remove the vehicles. PBSO and Code Compliance will closely monitor the property.
- May monthly water and wastewater consumption fee revenue is up 14% and 7% respectively compared to April 2022 and by 16% and 12% respectively compared to prior year values.
- The gap in overall Department Operating Expenses (actual spent over planned budget) has further narrowed after end May and is now $490k compared to $717K (end April). The largest contributors to over-expenditure are Meter Services and Plant Maintenance due to endpoint failures and unplanned emergencies
- Bi-weekly Overtime expenditure (through 5/27) was $5,458, up from the prior period $3,286 (5/13) but still well below FY to date average ($8,195). Largest overtime expenditures are seen at our Plant facilities due to staff vacancies.
- Department disconnects of delinquent accounts (above $500 in arrears) continues. Customer Service in collaboration with Field Services has disconnected approximately 81 customers last week and 51 are planned for this week.. Disconnects for non-payment was temporarily halted during the peak Covid-19 period
- Current meter No Reads caused by battery failure stand at 2,710 which is the most the Department has seen in the last 2 years (previous peak 2,457 in Aug 2021). The Department continues with its meter endpoint replacement project. Two test cycles have been completed in the last 2 weeks to validate functioning of an automated process to update customer accounts when meter assets are replaced in the field. All inventory has arrived for the Phase II Pedal Valve project
- The entire Field Services Division is being mobilized to support the manual meter reading process resulting from the high level of No Reads. This is causing work backlogs in Water Distribution and Wastewater Collection Divisions.
- The Department continues Programmable Logic Controller (PLC) asset management and preventive maintenance setup work. The goal is to fully automate the work order process for preventive maintenance to keep these assets in peak operating condition.
- Utilities GIS has made progress identifying underlying causes of the Outage Management Field Services Tool intermittent malfunction. The Team is scheduling a meeting with the local ESRI modeler to gather more information
- The Department continues to see the number of Utility Locate requests rise. The Locate team performed 489 locates on requested parcels in the month of May. By comparison 305 were performed in the first week of June alone.
- The Department has been working with IT on a planned rollout (est. July 1) of the new iPad As-Built viewer application. Once the tool launches Utility GIS will train our field personnel
- WTP demands remain below where they were this time last year
- 5.36 MGD Avg Day Demand 6/7/22 (vs 6.4 MGD June ’21)
- 6.40 MGD Peak Day Demand 6/7/22 (vs 7.6 MGD June ’21)
- WRF treated flows are in line with where they were this time last year
- 3.29 MGD Avg Daily Flow 6/7/22 (vs 3.4 MGD June ’21)
- 3.77 MGD Peak Daily Flow 6/7/22 (vs 3.58 MGD June ’21)
NEW DESIGN, STUDIES AND REPORTS
- No regulatory issues of note, Department is in full regulatory compliance.
- The Utility has successfully completed rolling out a new Virtual SCADA system for our Lift Station network and is proceeding with the next phase which is configuration of the WTP. Upgrading to a Virtual SCADA system which will provide improved reliability and redundancy to the SCADA network as well as enhance the Department's cyber security posture. The WTP is planned to be upgraded in June and the WRF in July.
UTILITY ENGINEERING PERMITS (5/21 to 5/27)
- No new design studies or reports this week
CIP PROJECT HIGHLIGHTS
- Utility Permits Applied For: 1 (YTD 17)
- Utility Permits Issued: 0 (YTD 7)
- Inspections Performed: 30 (YTD 500)
- Reviews Performed: 15 (YTD 321)
- The following projects are in active state of construction. Major weekly milestones are as follows:
- Florida Design Contractors- HPP8 and Post treatment Improvement Project. Contractor failed the High Pressure Pump 8 performance test. Additional troubleshooting on probes and additional programing required to complete start-up. Contractor working on resolving issues and site restoration.
- Hinterland- Lift Station Phase II Rehab- Contractor is waiting on FPL to enable electrical service. Substantial completion is expected by the end of the month (subject to FPL).
- Wharton Smith-WTP R & R Project –The Lime plant has been placed into a planned shutdown for necessary planned upgrades. The shutdown will last approx 90 days.
- Phase II Endpoint Replacement Plan (FY22) has completed a two week field replacement period that will be used for final validation and parallel testing of the automated meter replacement procedure. Over the next 1-3 weeks the cycles will be billed and the test file validated. Assuming the test goes smoothly the Contractor has committed to return to Wellington the week of June 27th to complete the rest of the Phase II project using the automated procedure.
Aero Club Drive Widening: Ranger Construction has completed the shoulder widening, milling, and re-paving. Temporary striping has been placed until the asphalt is ready to receive the striping, which is a minimum of 14 days from the time of placement. Upcoming activities over the next two weeks include swale restoration and final striping.
Town Center Phase 2: Phase 1 of the project continues with no delays reported to date. Currently the contractor is installing underground utilities conduit, and grading the sub-base within the parking area. Over the next two weeks, the contractor will finish out the utility conduit and begin adding base material. We have agreed to cease Amphitheatre activities and close Scott’s Place as of July 4th, 2022, in anticipation of commencement of Phase 2 of the construction project.
Aero Club / Big Blue Landscaping: An NTP was executed on 04/29. The contractor is currently obtaining building permits to begin the irrigation portion of the project. Construction activity for the irrigation main commenced on 05/24 Big Blue Trace. Over the next two weeks, the contractor will continue to install irrigation on Big Blue Trace.
Bent Creek Road: Curb and Fence (NE Corner of Oak Chase Drive / Bent Creek) to be installed after school ends. This work is anticipated to commence in mid-June.
Squire Drive / Paddock Road: Curb and fencing to be installed along the rear of the Fire House parcel to address the student cut through traffic from Wellington Landings Middle School. This work is anticipated to commence in June.
Squire Drive / Ranchwood Court: Curb and fencing to be installed along the north side of Ranchwood Court to address the Golf Cart parking in the resident’s swales. This work is anticipated to commence in July.
Golf Cart Expansion (widening) projects will be on deck for the 06/13/2022 Village Council agenda including:
- South Shore Blvd. (Big Blue to Margate)
- Forest Hill Blvd. (Birkdale to Stribling)
- Pierson Road (Village Park to Stribling)
Aero Club Drive / Binks Forest / Greenview Shores Intersection: The proposed project consists of the milling, paving, and restriping of the intersection of Binks Forest Drive, Aero Club Drive, and Greenview Shores Boulevard. Village staff intends to rely on Ranger Construction’s Palm Beach County Annual Contract to conduct the milling and paving and Steffen & Sons Striping, LLC’s Palm Beach County Annual Contract to conduct the striping. Once the milling, paving, and striping is concluded, Palm Beach County will replace the traffic signal loops for the existing intersection.
We continue to address golf cart pathway issues as they present themselves. We are currently awaiting delivery of additional signs for installation around the Greenbriar Corridor in the Aero Club Subdivision.
Below is a summary of the departments permitting activity for the week of 05/16/2022 – 05/20/2022:
- Engineering permits applied for: 5
- Engineering permits issued: 2
- Inspections performed: 25
- Reviews performed: 61
- Fees Collected: $19,112.00
Utility upgrades are ongoing in the following neighborhoods:
- Channing Villas
- Sturbridge Village
- White Pine
- Lakeside Shores
- Guilford Villas
- Barrington Woods
- Waterway Cove
- Sugar Pond Manor
- Aster Cove
- 12th Fairway
Environmental Services, Neighborhood Parks & Equestrian Trails
- Continue to service residents with scheduled mosquito spraying and bee removal requests.
- Painted bollards on horse trail in Palm Beach Point.
- Mowed grass and edge asphalt path in Binks Forest to Flying Cow Road.
- Completed setting up storage shed at Dog Park.
- Completed Park Inspections on Farmington Park, Dorchester Park, Stanford Park, Hawthorne Park and Goldenrod Park.
- Set-up and Break-down for Memorial Day Parade.
Landscape Maintenance & Nuisance Abatement
- Cleaned up a large amount of palm debris Village wide
- Assisted with the Memorial Day event on Monday, May 30th
- Removed seed pods from solitary palms Village wide
- Installed irrigation for the 10 new Royal Palms located at the water plant on Wellington Trace
- Continued preventative irrigation maintenance, Village wide.
- Repaired a leaking irrigation mainline on Forest Hill
- Continue to assist Code Compliance with nuisance abatement work orders as needed, Village wide.
- Replaced a bad ballast and (4) lamps at Tennis
- Installed a new contactor and time clock for irrigation next to the Library
- Met with Sem-Power to coordinate the installation of car charging stations at VP and City Hall
- Met with Bradford Electrical(contractor doing electrical work around Town Center) at Scotts Place electrical room
- Checked leak in Tennis men’s restroom, found clogged roof drain, unclogged and called roofers for repair
- Repaired a/c unit for PBSO gym and the detectives building
- Installed an 8” return in the IT room at WWTP
- Miguel Hernandez took his drone pilots test and passed (93%)
- Applied last coat of drywall mud to Jim Kelly’s office at PW
- Removed old letters and installed new letters on both entry walls for Lakeside Shores
- Repaired a broken hose bib at Lacrosse concession at VP
- Replaced a flushometer in men’s room at Scott’s Place
- Repaired a broken rain gutter at Tiger Shark Cove
- Pressure cleaned and painted Wiltshire entry walls
- Pressure cleaned boat docks and promenade behind WCC
- Jamie Coat painting started pressure cleaning and painting the wall that runs down Big Blue Trace and South Shore
Roads & Roadside Refuse
- Crews continue to backfill on Amesbury Circle behind Wynn & Sons
- Crew did an asphalt repair at 13041 Sheffield Woods for Utilities and put down 1 ton of asphalt for the repair
- Crew cleaned up Binks Forest on May 30th after the rain storm on Sunday, May 29th and drove around the Village picking up palm fronds
- Crew filled 7 clam holes in little Ranches from the clam trucks digging up those areas
- Crew pressure washed sidewalk on South Shore from Quarter Horse Trail to Pierson Road on the east side
- Crew pressure washed sidewalk on South Shore from Santa Barbara Drive to Quarter Horse Trail on the east side
- Crew pressure washed curbs in the entrance of Santa Barbara Drive
- In total crews pressure washed 16,000 sf on May 30th and 32,000 sf on May 31st
- Sign shop made 14 signs for several departments for various events
Surface Water Management & Preserve Maintenance
- Clean debris from various canal ends and pump stations throughout the Village on a regular and continuing basis.
- Completed prep work for rake install on Pump Station #7
- Prep work for possible tropical storm, cleaned drains, checked control structures and ensured any items that could be tied down were and lowered canal levels
Aquatics and Sport Facilities
- Completed field maintenance at Village Park.
- Checked #1 chiller and called for service tech to get it in sync with other chiller.
- Completed Grit-Pump inspections.
- Repaired split-rail fence on side of gym.
- Remarked sod for replacement at Village Park Fields 1-5 and 13-16.
- Spot sprayed Village Park Fields 1-3 and 24.
- Fertilized Village Park Fields 2-7 and 21-24.
- Mowed and edged Patriot Memorial and Amphitheater lawn.
- Boom sprayed Village Park Fields 4, 5, 13-16 and Wellington Green Park Fields 1 and 3.
Delinquent Utility Accounts: There are no disconnects scheduled this week due to COVID-19.
- RFQ 202203 - Architectural and Engineering Services for the Construction of a New PBSO Substation – Eight proposals were received on January 13th. The selection committee met on January 27th and short-listed five firms for presentations/interviews. The selection committee met on March 2nd to hear presentations and interviews from the short-listed firms. Subsequently, the committee scored and ranked each proposer. Based on the results the scoring the committee is recommending authorization to negotiate with Leo A. Daly Company. Authorization to negotiate was requested at the April 12nd Council meeting. A contract negotiation session was held on April 26th. Contract award consideration is scheduled to be presented at the June 14th Council meeting.
- ITB 202213 - Purchase & Delivery of Fill Materials – One bid was received on May 12th. Notice of Intent was issued to Florida Superior Sand, Inc. Contract award consideration is scheduled to be presented at the June 14th Council meeting.
- ITB 202214 - Architectural and Engineering Services for the Construction of an Aquatics Facility – Proposals are due June 23rd.
- Notice of Unsolicited Proposal for Public Private Partnership Opportunity for Wellington Community Park Redevelopment will be published on May 12th. Anyone interested in submitting a competing proposal under the provisions of Section 255.065, Florida Statutes, is hereby invited to submit a proposal in compliance with the provisions of Section 255.065 Florida Statutes. No proposals were received on June 2nd.
A cone of silence is in effect for all solicitations listed above. All questions or concerns regarding any such solicitations should be directed to the Purchasing Department.
Tax Collections to Date
Week of 05/30/2022 – 06/03/2022
Total incoming calls handled by General Customer Service: 312
Total incoming calls handled by Utilities Customer Service: 509
Total walk in customers served by frontline per QFlow during business hours: 249
Total walk in Utility customers served by frontline per QFlow during business hours: 152
Communications Department Projects
Week of May 30, 2022
The Communications Department is working on filming and editing multiple Public Service Announcements, including Covid 19, Storm Tree Trimming, Golf Cart Ordinance, and Why Do I Serve.
Social Media promotion focuses on Waste Collection Updates During Tropical Disturbance, Curative Testing Site New Hours of Operation, CROS Ministries Pantry Cancellation, Equine Supply Drive Thank You, NOAA Tropical Disturbance Forecasts, Pride Month Celebration, National Gun Violence Awareness Day, Memorial Day Parade and Ceremony Highlights PSA, Florida's Disaster Preparedness Tax Free Holiday, Wellington Family AutoFest Event Promotion, Covid-19 Testing Site Closures, PBSO Drive Safe in the Rain Reminder, Redteenth Celebration Ongoing Promotion, Neighborhood Watch Seminar Focused on Hurricane Preparedness, Amphitheater Programming and Events Ongoing Promotion, Hurricane Season Preparedness Information, Parks & Rec Events Promotion, Weekly Events Highlights and Information, Memorial Day Office Closures Reminder, Memorial Day Parade and Ceremony Coverage.
Wellington Outreach Information
Village of Wellington Website Usage Summary (www.wellingtonfl.gov)