Vol. 5 - November 1st, 2016
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Greetings from the Grand Secretary

The seasons change and so should we. I know that for many of us, technology is not our friend. Where time and expense are not a consideration, the ‘way we have always done it’ may suffice. Ask yourself why we don’t build in the old style with all the cornices, fretwork and Masonry. Though beautiful as well as functional, the cost of labor and materials prevents construction of a new building in those styles and the cost of maintenance (as many Lodges are fully aware) is making it difficult to keep what we have.  All I am saying is that new and different may not be such a bad thing when it comes to saving time and controlling expenses.

Listening to the Lodges and keeping up to date with the way most need to operate, many ‘new’ features and ‘new’ functions are being considered or implemented within the Grand Lodge systems and processes. Without waiting for the return of the plastic dues cards, the member verification phone number is currently being tested. The bar code on this year’s dues card will make your registration at Grand Lodge much faster and smoother. The availability of information and flyers for special Lodge events on the Grand Lodge web site is near completion. Lodge forms are being reviewed; downloadable and online education and training for candidates and members is under construction; new communication tools are being evaluated. As the Lodges and members are sharing with us the issues and problems they are facing and how they might possibly be resolved, we in the Grand Lodge Office take note and work with other Brothers to develop a solution.  So, as often said is, “Keep them cards and letters a-comin’.”

A last observation.  There is nothing routine about the Grand Lodge Office daily routine!

Civility – A Masonic Characteristic

I recently was made aware of a petition being circulated to request that all debate moderators demand civility from the debates. Wouldn’t this be a different political year if, from the beginning, the presidential debate moderators had required that all candidates act in a civil manner; not interrupting, not raising their voices, not making personal attacks, but showing courtesy and restraint. I am so glad to be a part of an organization that holds civility as a virtue and essential character trait. If the world, who must be laughing hysterically at our ‘leaders’ and their behavior, would only look to Masonry and Freemasons.  Brethren, I have included the link below to share with you only one of the tools being offered by the National Civility Center, of which your Grand Lodge has involved in.

CLICK HERE to link to the tool

Many Lodges are wondering how they can improve their community exposure, and I would offer this as one of the most beneficial ways to show who Masons are and what they are about.  More, much more, can be found at and  (note the joined hands).  Just a “did you know” moment.  It is only through the efforts of the Masonic Civility Taskforce (consisting mainly of the Western Conference Jurisdictions including us) that there is a Wikipedia definition of civility.  See for a Masonic surprise.

Quote of the Month

Candidates can’t campaign as dividers and then proclaim that they can govern as unifiers.

Opportunity is missed by most people because it is dressed in overalls and looks like work. 

                                                                                                                                                       - Thomas Edison
2017 Lodge Leadership Retreat
March 17th - 19th, 2017 - Red Lion Hotel, Pasco, WA

Throughout our Jurisdiction, Lodges are selecting their members into leadership roles. These Brethren being elected and appointed are now being looked upon for their leadership and guidance in setting the direction of their Lodge and its members. Whether you are going through the chairs for the first time, or a Past Master going through again, there will be courses designed to assist you in the skills necessary to better yourself and your Lodge.
While the primary focus of the retreat is for Lodge Wardens and Senior Deacons, any Master Mason, including Masters or Past Masters may attend based on first come and space available basis. Ladies are invited and encouraged to attend, with ladies programs and coed courses being provided.
Your Grand Lodge is committed to providing the Lodges with educational instruction to invest in the advancement of their officers and members in their future. We ask each Lodge to encourage and support the program by electing to pay or assist in the payment of the registration expenses for the selected members to attend.
More information will be distributed this month. Registration information will be forwarded to Lodges and made available on the Grand Lodge web site on January 1, 2017.
We look forward to seeing you there!
RWB Warren R. Schoeben
Deputy Grand Master
Updated New Candidate Education Program

The Grand Master has stated that effective January 1, 2017, all Lodges must be in compliance with Sec. 20.10 B.L. of the Washington Masonic Code, and will furnish a copy of the New Candidate Education Program to every Candidate as he proceeds through the respective Degrees.  A letter to this effect was mailed to each Lodge Secretary and Worshipful Master on October 21st, 2016.

The New Candidate Education Program has been updated and is now available in many formats. Please DISPOSE OF all old copies and ONLY use the 2016 Edition.

ORDERING:  The complete New Candidate Education Program can still be ordered by calling the Grand Lodge Office at 253-625-7891 or by sending an e-mail to: 

DOWNLOADING:  The full Program, Coach’s Manual, Checklist, Test Worksheets and the separate sections are now available by download on the forms page of the Lodge Secretary Interface (LSI).

ON-LINE STUDY SECTIONS:  Candidate study sections for each Degree are now available for viewing or downloading online. Each section is accessed via its own link and password. Links/passwords should only be distributed to the Candidate as they progress through the Degrees. A document referencing the links is available on the LSI (Lodge Secretary Interface) “Forms” page under ‘NCEP - Program Links’ and was also included with the letter mailed to each Lodge.
Membership Development

The Grand Lodge office has assumed the duties of tracking requests for membership information received on the website. The assistant Grand Secretary’s duties have expanded to track all of these requests and assist in finding a local Lodge or Lodges for the prospective member to explore. An email is sent to the prospect with a point of contact, either a Deputy in a populated area or a specific Lodge when they are the only choice in a sparsely populated area.
Since June 30th there have been 121 requests for information. Each one has been answered with a request to keep us posted of progress although many have ignored that request. We’ve also had varied responses from the Lodges and Deputies with some answering immediately and some totally ignoring the request.  Unfortunately, a couple of Lodges have not responded to the prospects calls at all.
There have been requests from 62 different ZIP codes within the state, two from Africa, one from Turkey and five others. One MM was looking for a Lodge to visit, three were referred to other Jurisdictions (HI, NJ & Philippines), One female was referred to OES, one to Prince Hall, and three had invalid ZIP and phone numbers.

The final two will require either permission from other Jurisdictions for us to do courtesy work or a release of Jurisdiction to continue. As you can see this is a program that is working and with your assistance will result in growth in membership.
The major request from the Grand Lodge office is that if you are cc’d on one of the emails or if a prospect calls or emails you that you respond. These are for the most part valid requests and will in many cases result in petitions. Please let us know especially when someone does submit a petition so we can follow up as appropriate.
Temple Boards

The other major project being coordinated between Clint Brown and I is to the update records here at Grand Lodge concerning Temple Boards. In order to insure that all the legal procedures are completed,  we need to know who owns property, who has valid Articles and By-Laws, who is properly registered with the State of Washington as a 24.24 Corporation and who has submitted either a 990-N, 990-EZ or a full form 990.

Keeping this information current will insure that everyone is protected legally.
There are currently 62 Lodges who are missing part or all of this information. Many of them can assist us through a simple phone call while others will require much coordination with Grand Lodge, the Secretary of State or the IRS. We will assist as much as possible.
Thank you for all you do for your Lodges and for the assistance you’ve provided to us.

Don Campbell
Assistant Grand Secretary

New Public Meeting Hall Exemption Guidelines 

The Washington Department of Revenue has recently issued new guidelines for Lodge Temple Boards to follow when applying for the Public Meeting Hall Exemption to obtain a property tax exemption for their building.  These guidelines can be found in W.A.C. 485-16-300. It explains the property tax exemption under the provisions of RCW 84.36.037 for real and personal property owned by a nonprofit organization, association, or corporation and used exclusively as a public meeting hall, public meeting place, or community meeting hall.  Some of the key provisions of this regulation are that public gatherings cannot be limited to only members of the organization and the total number of hours used for public gatherings must exceed the total hours used for nonpublic gatherings.  Furthermore, the property owner must make substantial and actual efforts to let the public know the property is available for use or rental.  The Department of Revenue has provided several examples of what qualifies under the Public Meeting Hall Exemption within the W.A.C.  Feel free to contact Clint Brown ( at the Grand Lodge office if you have any questions about applying for this exemption.

VW Clint Brown 
Assistant to the Grand Secretary
Life Membership Summary Lodge Report

Happy Fall! As the months speed by, I just wanted to remind Lodge Secretaries to keep an eye out in the mail for the Life Membership Summary Lodge Report. They will be mailed out to each Secretary whose Lodge participates in the Endowed Life Membership Fund during the second week of December 2016. Also enclosed will be a letter with instructions for the review and return of the Summary Report to me.
Due date for corrections to the Summary Report is December 27, 2016. This deadline is driven by the annual internal audit of the Fund by our CPAs which occurs during January of the following year. Please only indicate changes (if any) to Life Membership issues on the report. Do not report any deaths, dimits and so forth on it. That information must be submitted on the Lodge’s Monthly Returns.
If you have any questions, please email or call me at the office. or 253-625-7891

Thank you and Happy Thanksgiving!
Kathleen Lau
Out of Office - Wedding/Honeymoon Time in Hawaii!

I will be out of the office from November 7th through November 25th (returning Monday, November 28th).  Please let me know as soon as possible if you are in need of anything from me prior to my departure. I will do my best to accommodate your request.

Chantal Stevens (soon to be Kuaea :D)
Washington Masonic Charities 

Washington Masonic Charities will gladly accept contributions to help support its work with children, older adults, and preserving Washington’s Masonic heritage.

To make a donation online, simply visit our web site at, which provides online and other giving options.
Amazon Smile is a way for individuals who like to shop using to help support participating charitable organizations.  A portion of the purchase price of eligible products will be donated to Washington Masonic Charities.  It is as simple as going to and selecting Washington Masonic Charities.  After that, just sign in on and do your shopping.  It is that easy!
WA Masonic Charities is a registered charitable organization participating in the Washington State Combined Fund Drive.  State employees and others associated with participating local government agencies can participate and help our effort to serve children, older adults, and to preserve Washington’s Masonic heritage by signing up.  WA Masonic Charities code is: 1481715.
Happy Thanksgiving from the Grand Lodge Staff!

Gratitude unlocks the fullness of life. It turns what we have into enough, and more. It turns denial into acceptance, chaos to order, confusion to clarity. It can turn a meal into a feast, a house into a home, a stranger into a friend. Gratitude makes sense of our past, brings peace for today and creates a vision for tomorrow.
                                                                                                         - Melody Beattie
Due Dates

Resolutions………………………………..Postmarked by December 1st - Grand Lodge Office
Masonic Tribune Article Submissions …December 1st - submit to
Election Forms……………………………December 20th - Grand Lodge Office
Lodge Secretary's Corner
  • Lodge’s EIN:  Did you know that your Lodges EIN is on your Lodges Homepage on the LSI?
  • Member Contact Info Report:  If you just select “get report” this report will list your members more than once if they have numerous phone numbers etc.  To get the report to only list the members once and combine all of their information on one row, click Show PFE Columns in the options before choosing get report.  
  • Member Contact Report: now has a column for PM (Past Masters)
DUES CARDS/STATEMENTS:  The dues statements and dues cards were mailed to Lodge Secretaries on October 14th, 2016.
LIFE MEMBERSHIP SUMMARY LODGE REPORT: Will be mailed out to each Secretary whose Lodge participates in the Endowed Life Membership Fund during the 2nd week of December.  Due dates for corrections to the Summary Report are due on December 27th, 2016.

ELECTIONS FORMS:  Please send this form to the Grand Lodge Office as soon as your Elections are complete, if you do not have all of the appointed officers, you can e-mail those to Jane ( after they have been appointed/installed.  It is IMPORTANT that the Officers meet the qualifications in WMC, Sec. 15.03 B.L. 

GRAND LODGE WEBSITE LOG-IN: All of the GL forms and publications are on the Grand Lodge Website, all you have to do is Log In to have access to them (under the “For Members” menu heading).

If you do not already have log in credentials, please email with your first and last name, Lodge name, member number and preferred email address.  An account will be set up for you within 48 business hours.

RESOLUTIONS: Resolutions must be postmarked on or prior to December 1st, 2016. An outline of the Proper Format is located in the Washington Masonic Code, Appendix C or you may contact the Grand Lodge Office for a copy of the format in a word document to use as a template. (CLICK HERE to download a copy).
WA MASONIC CHARITIES NEWSLETTER: The monthly email newsletter contains helpful information, notices of activities, talks, and more. If you are interested in subscribing please CLICK HERE.
November Events
Hands Across the Border 
Saturday, November 5th @ 5:30 p.m.
Bellingham Masonic Center, Bellingham, WA

Veterans Day - Grand Lodge Office Closed
Friday, November 11th 

WA Freemason's Night at Husky Stadium (University of Washington vs. Arizona State)
Saturday, November 19th @ TBD
Husky Stadium, Seattle, WA
CLICK HERE to download the ticket order form 

Thanksgiving Break - Grand Lodge Office Closed
Thursday, November 24th through Friday, November 25th 

Click on the underlined event heading for additional information 
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The Grand Lodge Newsletter is automatically sent electronically to the Grand Lodge Team, Past Grand Masters, and the Worshipful Master & Secretary of each Lodge, who have an e-mail address in the database. The Newsletter is also available on the Grand Lodge website under the News & Events menu heading (no log in is required).
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